Cloud Realty is a tech focused real estate firm located in Mississaugaand has been in business since 2015. Cloud Realty prides itself on having an amazing cutting edge work environment with room for personal and professional growth.

As a rapidly growing real estate brokerage, we are looking for an experienced Deals Administrator to join our team.

Please review the description and requirements below and contact us only if you are a match.

Responsibilities (but not limited to):

• Entering deals into LoneWolf accounting system, closing out deals and preparing commission cheques
• Ensuring all real estate documents have been submitted by agents and following up with any outstanding documents
• Invoicing cooperating brokerages and lawyers for commissions
• Handling incoming calls and emails and ensuring a timely response time
• Payroll

Qualifications:

• Minimum 2 years work experience in a real estate brokerage in the deals secretary capacity
• Proficient knowledge of all Brokerwolf/Lonewolf and SkySlope (familiarity if possible) software applications
• Strong attention to detail
• Excellent time management skills
• Able to successfully work under pressure and in a fast-paced environment

A minimum of 1-2 year work experience in a real estate office is preferred. We look forward to reviewing your cover letters + resumes and having the perfect candidate join our team!

Culture Fit:

• Responsible: You effectively manage your schedule to achieve amazing amounts of important work.
• Passionate: You inspire others with your thirst for excellence.
• Resourceful: You don’t have all the answers, but you know how to get them.
• Meticulous: You self-edit and submit only your best work.

Job Type: Full-time

Salary: $45,000.00-$50,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Administrative: 1 year (preferred)
• Real Estate: 1 year (preferred)

Language:

• English Licence (required)

Full Job Description

Must have deals secretary experience

It is an asset to speak both Farsi and English

Real Estate Deals Secretary

Location: North York

Job Type: Part-Time

Our office is open Monday to Friday-10am to 6pm we need an experienced secretary who can help us set up out BACK Office LONE WOLF for our new brokerage at her negotiated available hours.

We are a newly incorporated real estate brokerage: aggressive, innovative & forward-thinking brokerage in Toronto that services and supports a diverse client base. We are looking for an independent, creative, tech-savvy, organized, and great-with-client candidate.

Responsibilities include, but are not limited to:

You will be heavily involved in deals, marketing and administrative duties. We expect you to grow quickly and move on the corporate ladder quickly.

• Lonewolf (Back Office Wolf) experience required to process trades/deals payout, accounts payable, payroll and monthly bank reconciliations
• Entering deals into Broker Wolf accounting system
• Following up with agents about outstanding documents
• Invoicing co-operating brokerages for commission
• Handling of incoming emails by responding in a timely manner
• Following up with Builders regarding pending payments
• Other duties as assigned.

Qualifications:

• Experience in real estate is a MUST for at least 5 years
• Experience with Lone Wolf is a MUST for at least 2 years
• Proficient knowledge of Microsoft Office applications (Word & Excel)
• Ability to file and organize the paperwork
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High Attention to Details
• Strong Written and Verbal Communication Skills

Work remotely

• No

Job Type: Part-time

Salary: $18.00-$25.00 per hour

Flexible Language Requirement:

• French not required

Ability to commute/relocate:

• North York, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• Front desk: 3 years (required)
• Real Estate Back Office: 5 years Location: One location

Secretarial Position

Bulletin No. 23C-004

Radisson School

Class C – Head Secretary

Full-time position (school year schedule)

7 hours per day; 8:00 a.m. – 4:00 p.m.

Summary:Under the general supervision of the administrator(s), assist in the secretarial and administrative duties of the school including assigning work, giving functional guidance, coordinating duties and work assignments of secretarial staff, if applicable, and assist staff, students, parents and visitors.

Responsibilities:

• Organizing office routines and procedures
• Assisting with student registration, timetable preparation and computer scheduling
• Assisting with school budget control and requisitioning
• Assisting with the school fund accounting
• Providing telephone, photocopying, fax and mail services
• Assisting with compiling data and preparing reports
• Providing secretarial help as may be required by the school administration

Qualifications:

Education and experience:

• A high school diploma and a minimum of two years’ office experience in a senior secretarial position
• Prefer post-secondary office administration training OR an equivalent combination of experience and training
• Proven ability to calculate, post and manage accounting figures and financial records

Communication and interpersonal skills:

• Excellent written and verbal communication skills
• Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public
• Respect confidentiality of work

Computer skills:

• Excellent knowledge of Office 365
• Word processing (minimum of 45 w.p.m.)
• Experience with CIMS Connect and Tyler Student Information System

Organization and time management:

• Demonstrated organizational and time management skills with the ability to prioritize and multi-task in a high-volume environment
• High degree of initiative
• High degree of accuracy and attention to detail

External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

This is a CUPE 4587 position.

Consideration for this position is not necessarily limited to those who apply.

Externalcandidates must apply online through Job Connect.

Please visit our website at [website] – Careers.

Internal candidates must apply online through Employee Connect > Job Tab.

Mail or Email applications will not be accepted.

We thank all applicants, however only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $24.17-$28.35 per hour

Schedule:

• Monday to deadline: 2022-05-26

Responsibilities:

· Capacity to work in a family centred and culturally safe manner

· Performs in-person and telephone reception duties as required.

· Processes referrals, prepares both electronic and hard copy charts as required.

· Assist in the coordination and booking of appointments and keep accurate records and wait lists.

· General administrative functions including word processing, minute taking, mail distribution, room bookings, ordering supplies and photocopying.

· Medical transcription of patient notes/reports that may be written and/or dictated.

· Prepare and submit monthly statistics

· Maintain records and filing system.

· Works collaboratively as member of the service delivery team that provides efficient and effective clinical service to children and families.

· Participates in quality improvement and research activities as required.

· Perform other related duties not exceeding skills and capabilities.

Qualifications:

· High School Graduate – Manitoba Standard

· Graduate from Medical Secretarial Training Course

· Minimum 2 -year work experience in a secretarial position, preferably in a healthcare setting

· Previous experience with Microsoft Office required and Accuro is preferred.

· Word processing speed of 65 w.p.m.

· Ability to work with minimal supervision.

· Ability to work as a team member.

· Excellent organizational, interpersonal and communication skills.

· Ability to take direction and follow through with the direction.

Hours of Work:

· 7.5 hours per day, Monday to Friday. Predominantly daytime hours, as per collective agreement, may include some evenings and weekend.

· Salary: As per CUPE salary scale $18.722/ hr – 21.704/ hr

Must be legally entitled to work in Canada

Must be able to present a satisfactory Criminal Records Check (Including Vulnerable Sector Search), Child Abuse and Adult Abuse Registry Check

RCC is strongly committed to equity and diversity and especially welcomes applications from Indigenous peoples, persons with disabilities, racialized persons, persons of all sexual orientations and genders and others who may contribute to the further diversification of ideas.

Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation supports during the recruitment process, please contact Kizzy Phillips. All qualified candidates are encouraged to apply.

Job Type: Casual

Pay: $18.00-$21.00 per hour

Benefits:

• Company pension
• Disability insurance
• Employee assistance program
• Life insurance
• On-site parking
• Wellness program
• Work from home

Schedule:

• Day shift

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 2 years deadline: 2022-05-24

RE/MAX Millennium is a leading real estate brokerage known for its professional excellence and customer-centric approach. Our team is dedicated to providing unparalleled service and achieving the highest levels of client satisfaction. We are looking for a motivated and detail-oriented Deals Secretary to join our dynamic team.

Job Summary

The Deals Secretary at RE/MAX Millennium plays a crucial role in ensuring the smooth and efficient processing of real estate transactions. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be responsible for managing and coordinating all administrative aspects of real estate deals from initiation to closure.

Key Responsibilities

• Transaction Coordination: Oversee and manage the administrative process of real estate transactions from listing to closing.
• Document Management: Prepare, review, and process all necessary paperwork and documentation related to real estate deals.
• Client Communication: Serve as a liaison between agents, clients, and other parties involved in the transaction to ensure timely and accurate information flow.
• Database Management: Maintain and update client and transaction databases, ensuring all information is accurate and up-to-date.
• Compliance: Ensure all real estate transactions comply with legal standards and RE/MAX Millennium policies.
• Scheduling: Coordinate and schedule appointments, inspections, and meetings related to real estate transactions.
• Reporting: Prepare and distribute transaction status reports and other relevant updates to the team and clients as required.
• Administrative Support: Provide general administrative support to the real estate team, including answering phones, responding to emails, and other tasks as needed.

Qualifications

• Experience: Previous 2+ years of experience in real estate administration or a similar role preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Lone Wolf software is required.
• Familiarity with real estate software and databases is an asset.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge of real estate laws and regulations is a plus.

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• On-site parking
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Location: In person

Listings Secretary/Deal Assistant

Reports to:Deals Administrator/Broker of Record
Location:Belleville/Trenton
Hours of Work:Weekdays 9-5 and some Saturdays
Start Date:Immediately

Salary:To Be Negotiated.

Position Description:

Busy real estate office requires full-time office Listing Secretary/Deals Assistant, Some Saturday shifts required. Real estate office experience preferred but not necessary.

Duties & Responsibilities:

• Reception duties – Answer and direct phone calls on a multi line telephone system in a polite and friendly manner; confirm appointments; take messages
• Welcome visitors by greeting them, in person or on the telephone; answer or refer inquiries to the appropriate person
• Operate standard office equipment on a regular basis, including a fax/copy machine and computer
• Input MLS listings into database, upload photos, scan documents, process listing documents
• Post active property listings from our database onto our social media accounts
• Supplies – maintain photocopier and related office supplies, take inventory of supplies and order stock as needed
• Assist the Deals Secretary when required
• Maintain a tidy reception area/common area at all times
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Maintain the general office filing system
• Other duties as assigned

Skills and Qualifications:

• Minimum high school education
• Minimum 1 to 2 years working experience in general office administration, ideally in the real estate industry
• Highly proficient in MS Publisher, Word and Excel, email and internet
• Basic knowledge of Social Media Applications
• Excellent organization & time management skills
• Superior customer service & interpersonal skills including polite telephone manners
• Demonstrated ability to read, write, and speak English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Punctual with strong attendance history

Job Types: Full-time, Permanent

Salary: $17.00-$20.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Belleville, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year experience: 1 year (preferred)

0.5 FTE Permanent
12:00pm – 4:37pm Monday – Thursday
Eden East Mental Wellness Centre
Steinbach MB
Employee Group: CUPE
Classification: Admin Secretary AY2
Closing Date: May 27, 2022
H-095-05-27

Position Summary:
Reporting to the Health Information Manager, the Administrative Secretary is responsible for the provision of confidential, complex clerical and administrative support for the psychiatry program. The incumbent is responsible for medical transcription, answering phones, reception duties, organizing confidential information, scanning, maintaining records, coordinating meetings, and working cooperatively with the other programs working out of the Eden East Mental Wellness Centre. This position, located in Steinbach MB, provides remote administrative support for the Health Information Services department at Eden Mental Health Centre, based out of Winkler.

Qualifications:
Education/Certification:
o Graduate of a recognized Administrative Secretary Program or equivalent experience required.
o Previous experience in a health care setting and familiarity with EMR functions.
o Completion of Certified Medical Transcription Program an asset.
Experience:
o Previous experience in a health care office environment an asset.
o Previous experience working within Accuro, Telehealth and Microsoft Teams an asset.

Principle Duties and Responsibilities:
Duties and functions include but are not limited to the following:
Provides administrative support to Eden Mental Health Centre psychiatry.

• Provides Front Desk services, which includes:

Reception duties – answering, screening or redirecting inquiries or concerns via telephone or in person.
Booking appointments for patients.
Notifying doctors when patients arrive.
Receives, sorts, stamps, and distributes mail as required (including FedEx, Purolator, Canada Post).
Provides Psychiatry transcription services.
Troubleshoots and/or reports equipment and system malfunctions. (Accuro, Telehealth, Teams)
Responsible to scan documents into EMR in accordance with policies and procedures.
Manages calendars, arranges meetings and appointments including cancellations, and coordinates bookings for internal/external facility space as required.

See Human Resources for full Job Description

Eden welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Job Type: Part-time
Part-time hours: 18.12 per week

Salary: $18.00-$21.00 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• No weekends

Ability to commute/relocate:

• Steinbach, MB: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)
• Working with Electronic Medical Records: 1 year (preferred)

Licence/Certification:

• Administrative Assistant Program training (required)
• Medical Transcriptionist Certificate start date: 2022-06-15

We are looking for an individual with the following Skills & Assets



Key Skills

Fluent in English

Communication Skills

Attention to Detail – For example document layout, text, spelling, dates.

Multitasking

Analytical & Problem Solving

Numerical Aptitude

Computer & Technical skills (ex Microsoft Office Suite Outlook, Word & Excel Proficient)

Organization -Can handle multiple tasks at once.

Flexibility & Adaptability

Proactivity – Not waiting to be asked to do something that is part of your predetermined responsibilities.

Customer Service – Staying professional on the Phone and through emails with proper terminology and responses to inquiries.







Key Assets

Hard Working

Is easily outgoing, you should be friendly and know how to connect to people. When answering/calling out on the phone or sending/responding to emails you represent the entire company, you should be able to be professional with all inquiries and responses knowing what to say and what not to say.

Has Good Judgment Ability which includes knowing what tasks have a higher importance and managing those tasks accordingly based on the individual needs of each co-worker.

Is Energetic & Friendly

Can stay Calm & Composed under the high stress construction work environment.

Holds time in high standards, not only managing their own time but also helping all departments with their schedule ensuring they have what they need (i.e., documents) in the appropriate time frame for deadlines.

Have already obtained knowledge or willing to learn and understand construction terminology and drawings.



Daily & Weekly Duties

- Intake & distribution of documents that come to your inbox to the appropriate departments.

- Send & receive email & phone correspondence.

- Any tasks that are asked of you - example sending an email with attachments, typing of documents, filling out of documents & charts, photocopying, scanning, editing, revising, acquiring necessary documentation from office files.

- Acquiring information off Builder Portals as necessary

- Organizing files

- Reviewing invoices that come in to ensure they have what is required to be processed by accounting.

- Labeling

- Restocking of office supplies

- Maintain a clean & organized work environment. (ex. keeping table and desk surfaces organized and light office cleaning such as emptying of garbage, recycling, wiping surfaces, refill dispensers, vacuuming)

- Online ordering when requested by other staff.



Full Health Benefit Plan starts after the 3-month probation period.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• What type of work experience do you have that is relevant to this position?
• Do you have any education that is relevant to this job position?
• Are you comfortable around Dogs?
• What are your 3 Best Skills you contribute to an Office Environment?
• What is/was your GPA

Education:

• Secondary School (required)

Language:

• English (required)

Work Location: In start date: 2024-07-02

Title: Program Secretary- Alternative CARE


Position Summary:

The Program Secretary is a full-time permanent program support position. The Program Secretary provides secretarial and related clerical support services to the Resource Manager and all members of the Alternative Care team. This role ensures support services are delivered with excellence, conforming with provincial legislation, regulations, standards, and the Agency’s philosophy, policies, procedures, and guidelines.

Responsibilities

· Support Alternative Care Homes and Staff Model Homes, and Education Liaison Workers.

· Coordinate secretarial services, act as a liaison between the team and clients, and handle inquiries from prospective caregivers.

· Gather pertinent information from prospective caregivers or 1-1 applicants and provide it to the Alternative Care Resource Manager.

· Answer general inquiries by interpreting agency policies and procedures.

· Provide word processing services, transcribe case notes and documents, and draft routine correspondence.

· Maintain confidential records for the Resource Manager, coordinate team meetings, and organize training workshops.

· Develop and maintain filing systems and compile statistical information for the program.

· Promote the Agency’s philosophy and build relationships with community service providers and tribal agencies.

· Ability to provide back-up coverage to Reception and front desk area on a rotating schedule.



Qualifications

· Community College Diploma or High School Diploma with three years of related experience.

· Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.

· Knowledge of Anishinaabe culture, Child and Family Services Act, and foster care regulations.

· Commitment to confidentiality, professionalism, and ethical conduct in all interactions and activities.

· Flexibility and adaptability in responding to evolving organizational needs.

· Excellent verbal and written communication skills, including the ability to articulate cultural concepts and practices in a clear and accessible manner.

· Working knowledge and experience in a variety of computer programs including Microsoft Office Suite, and service-based systems

· Knowledge of the administrative structure and operations of AAFS including service delivery, policies, procedures and office methods

· Experience with case management file requirements and record keeping services.

· Excellent time management with the ability to plan accordingly to flocculate project timelines and goals.

· Must provide valid Ontario G Driver’s Licence, willingness to travel, clear Vulnerable Sector Check, and Driver’s Abstract.

· Ability to speak Ojibway is considered as an asset.



Working Conditions:

Normally performed in a typical interior office environment generally working at a set schedule of standard business hours, located in the offices of AAFS. The position will require sitting for long periods of time at a desk, perhaps sharing a workspace with other colleagues. The incumbent will be required to work in an atmosphere adhering to strict deadlines and at times consisting of repetitive duties that may involve a computer, website, telephone and faxing requirements. Periodic travel is also required.



Salary Range: $43,042 – 52,788 per annum



We are committed to recruiting a diverse workforce that represents the First Nations communities that we serve. Preference will be given to Internal and/or Indigenous applicants. Please self-identify upon applying.



AAFS welcomes and encourages applications from peoples with disabilities and will provide accessibility accommodations as part of the application process upon request.



Applicants resumes may be used to create a qualified candidates list for recruitment of other positions within our organization.

IF THIS Exciting Opportunity Interests YOU, Please Submit YOUR Resume WITH COVER Letter Quoting FILE #PSAC2024OUF to:

Human Resources Manager by E-mail to [website] or c/o 20 Main Street South, Kenora, Ontario P9N 1S7 or Fax: (807) 548-1345

Deadline TO Submit Application IS: OPEN UNTIL Filled

Job Types: Full-time, Permanent

Pay: $43,042.00-$52,788.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday
• Overtime

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Kenora, ON: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• Front desk: 1 year (required)
• Administrative experience: 1 year (required)

Location:

• Kenora, ON Location: In person