When people ask how the 401 Auto RV Group of companies has become Canada’s fastest growing Auto/RV dealer group in under 10 years, we reply with 4 simple elements that have contributed to our success: We treat our clients with the respect they deserve for helping us support our families during these trying times We carry more inventory, sell more, and provide financing for everyone regardless of their credit history We fix their unit right the first time Our co-workers care and support each other like family So, if you are like us and you believe that our clients deserve a better Automotive and RV ownership experience than our competition currently delivers: we want to hear from you. Our safe and positive work environment has directly contributed to our growth over the past years. With locations all across Ontario, the 401 Auto RV Group is certain to have a dealership near you! Our Corporate Headquarters is located in Cambridge Ontario, one of Canada’s fastest growing cities. We have recently added 5 additional locations in Cambridge, and have now expanded to Hamilton, London, Barrie, Innisfil, Simcoe, Peterborough, Lindsay, Tillsonburg, Ingersoll, and Ottawa. [phone number]will bring us another 3 locations in Ontario, with more to come. Our current line-up includes exciting brands and franchises such as Kia Canada, 401 Auto Financing, Volkswagen Canada, Starcraft, Heartland, Gulfstream, Grand River and CampMart RV. Come and grow with us, we’d love to meet you! How we VALUE our employees: A COVID-19 compliant workspace in our facility A high energy, fast paced and fun work environment with various initiatives and rewards A work culture that truly cares about its employee’s both professionally and personally Individual and team-oriented coaching, mentoring and training Opportunities for career path planning, growth and advancement from within Health & wellness benefit enrolment opportunities Employee referral bonus opportunities Employee pricing on vehicles and RV’s Role and Reception with enthusiasm and a contagious smile Answer a high volume of incoming calls on a multi-line phone and direct them to the appropriate department Welcome our guests to our Head Office (Administrative Building) Generally be the first contact for all calls and visitors to our Head Office Licensing paperwork Light cleaning Additional duties as assigned Qualifications and Skills: Completion of High School Previous administrative experience is considered an asset Strong communication skills, professionalism and maturity Above average computer skills Multi line phone experience is considered an asset Strong attention to detail Multi-tasking abilities and a friendly attitude Valid G Driver's License and acceptable driving record The 401 Auto RV is an equal opportunity employer and we are pleased to accommodate individual needs within our recruitment process. Please speak with our HR department should you require any accommodation.

About Us

The BC Ground Water Association provides professional and technical leadership in the advancement of the groundwater industry. We are dedicated to the protection, promotion, and responsible development of BC's precious groundwater resources.

We are seeking a part-time Executive Secretary to provide administrative support to our General Manager and Board. The ideal candidate will be an organized and proactive individual with excellent communication and interpersonal skills. This is a part-time position, with a flexible schedule of 10-15 hours per week. The position requires occassional attendance at BCGWA activities in British Columbia so a BC based candidate is prefered.

Responsibilities:

• Manage membership directory and membership renewals
• Organize and prioritize incoming emails, calls, and messages, and respond to them in a timely and professional manner
• Collaborate with event planner to organize and deliver annual convention
• Assemble, print, and distribute the association’s quarterly newsletter
• Administer BCGWA’s contracts with affiliated trade organizations
• Draft, edit and file correspondence, reports, and other documents as needed
• Coordinate regional meetings, travel arrangements and accommodations for general manager

Requirements:

• Proven experience as an Executive Secretary or similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro (or equivalent)
• Familiarity with QuickBooks would be an asset
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Ability to prioritize tasks and work independently
• Attention to detail and accuracy
• High degree of professionalism and confidentiality

Education and Experience:

• High school diploma or equivalent required
• Minimum of 2 years of relevant experience as an Executive Secretary or similar administrative role

If you are an organized, proactive, and self-motivated individual with strong administrative skills, we encourage you to apply for this exciting part-time opportunity. We offer a competitive salary, a supportive work environment, and flexible scheduling options.

Job Type: Part-time
Part-time hours: 10 - 15 per week

Salary: $23.00-$24.00 per hour

Benefits:

• Flexible schedule
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: start date: 2023-10-01

Gulf Nova Scotia Fleet Planning Board

Background: The Gulf Nova Scotia Fleet Planning Board (Gnsfpb) is made up of six multi-species organizations located in the southern gulf of St Lawrence (Gulf Nova Scotia). The Gnsfpb represents over 600 harvesters helping them with various issues ranging from Safety at sea, fishing policies, and vessel construction (but not limited to). Science is also a big part of the Gnsfpb mandate, these science projects related to fishing help its members and the industry as a whole better understand the fishery.

Job Description: Executive Secretary

Description: The executive secretary will adhere to the mandate of the Board and serve the interests of the membership. This position will comprise of various tasks related to the daily operations of the (Gnsfpb).

Personality:Self-motivated person who likes to meet people and to whom communication comes naturally. Appreciating the challenges of lobbying and finding compromises for disputes will be a big part of this position as well. If you have any interests in science and economics, this job could be very interesting to you.

Start Date: January 3rd, 2023 (full-time)

Tasks:

• Communicate with the (Gnsfpb) board and from these directives complete the assigned tasks with minimal help in a timely manner.
• Often with a board of director attend various meetings with different heads of government to name few (but not all) these would include DFO, Transport Canada, Canadian coast guard, department of labour… the Executive Secretary would be tasked with speaking on behalf of the membership as well as keeping minutes and reporting back to the board in a timely period.
• Organize and Coordinate annual scientific sampling for the Gnsfpb, which includes (but is not limited to) coordinating with the Board and with DFO Science, getting scientific permits, applying for summer students, supervising students, designing scientific protocol (with collaboration from DFO and the Fleet Planning Board), arranging schedules for sampling days, contacting participating harvesters when needed, assisting with sampling when needed, collecting data sheets, entering data, analysing data, and producing scientific reports for the Fleet Planning Board.
• Communicate with summer students on a daily basis, acting as their supervisor.
• Act as a communication person for the Gnsfpb. This involves being available to be contacted by phone or email throughout regular business hours. The executive secretary must forward information to the directors and other members when necessary and report on communications regularly.
• Responsible for organizing the bidding/selling process of the Gnsfpb Shrimp allocations with the help of two directors from the Gnsfpb.
• Must be able to make proper budgets and operate inside of the approved budget.
• Organize and manage meetings/events on behalf of the Gnsfpb when needed.
• Maintain the website for the Gnsfpb, putting up new information and editing as needed.
• The Executive Secretary will get a laptop and a phone to carry out their tasks. They will also be required to have their own office/storage space either in their home or wherever they choose so. (allowance to be negotiated).
• The Executive Secretary must sign an employment contract with the Gnsfpb.

Qualifications: The Executive Secretary should have a bachelor’s degree in sciences, Business, or a related discipline, with a focus on fisheries or marine issues. Experience with the fisheries in the Gulf of St. Lawrence would be an asset.

Job Type: Full-time

Salary: $40,544.64-$70,212.42 per year

Benefits:

• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Antigonish, NS

Application deadline: start date: 2023-01-03

Aufgaben At Mercedes-Benz Financial Services South Africa (MBFS SA), we pride ourselves on our reputation for service excellence and our care in providing flexible, innovative and tailor-made finance and insurance solutions. We have an exciting new opportunity for a pro-active and efficient professional to join our Executive Office in the role of Executive Secretary to the Chief Executive Officer. Requirement Overview To provide administrative support to the Management Board Members as well as offer business administration to ensure professional image and effective running of the office in compliance to the Company's Integrity & Anti Bribery Codes, Conflict of Interest Policy & [website] requirements and to perform delegated [website] tasks and duties & to inform superior about deviations. Key Duties and Responsibilities - Support with diary management: ensure that all appointment requests, events and changes are noted accurately. Ensure that the MBM's have all relevant correspondence prior to the appointments. - Support with meeting arrangements for the Management Board Members (MBM). - Effectively coordinate meeting logistics. This includes meeting packs and supporting documentation. In addition, provide status of invitations and replies as well as road maps when required. - Travel arrangements: effectively administer travel arrangements in line with company policies and procedures. All correspondence including itinerary to be given to MBM's/relevant stakeholders within agreed time frames. - Office supplies: administer office supplies for all the respective divisions in line with company policies and procedures. Approved office suppliers to be purchased within allocated budget and according to company policies and procedures. - of all purchase for all the respective divisions in line with company policies and procedures. - Customer assistance: telephonic, e-mail assistance to be provided to both internal and external customers when required. Ensure that all requests are forwarded to the relevant stakeholder timeously. - Administer all expenditure claims and ensure compliance. - Department budget: prepare annual budget for department. Monthly reconciliation of actual vs budget. Ensure that all expenditure complies with company policies and procedures. - Initiate, plan, execute, monitor, and close of project to achieve specific goals and meet specific success criteria at the set timeline. The ideal candidate will come from a Customer Service background or has worked in a Secretary capacity before and have excellent communication skills. You must pay attention to detail and process data accurately. You will also have problem solving attributes, be well organised and be IT Literate. This role will suit someone who stays calm whilst under pressure. If this sounds like you then please apply via the website. Candidates without the relevant previous experience will not be considered. Qualifikationen Specific knowledge - IT Literate - Company Knowledge - Understanding of office administration activities and processes - Knowledge of office administration Skills - Written communication skills - Problem solving skills - Verbal communication skills - Computer literacy (MS Office) - Time management skills - Decisiveness - Negotiation skills - Ability to establish relationships - Business writing skills - Administrative skills - Communication skills - Good Computer skills (MS Word, Excel, PowerPoint, internet and email) - Events Coordination - General Office Administration - Organizing skills - Good Interpersonal Skills - Initiative - Ability to work with and in teams - Ability to interact with people - Ability to multitask Attributes - Accuracy - Attention to detail - Corporate values - Customer service orientation - Initiative - Process orientation Experience - 2 to 3 years’ relevant experience within an administrative role, previous experience in a secretary capacity. Education - Matric/Grade 12. degree/diploma advantageous. Mercedes-Benz Group of Companies South Africa is proud to be an equal opportunity employer. All qualified applicants will be considered, however the following will apply: - Foreign nationals must qualify for a work visa/permit as per the provisions of the Immigration Act 13, [phone number]; - Division’s Employment Equity Plan in terms of the Employment Equity Act, No 58, [phone number]As part of the recruitment process, shortlisted candidates should be willing to undergo an Assessment Centre. Strictly, CVs sent via email will not be considered. The email address provided is only for queries on this specific requisition. Closing DATE: 27 JUNE, [phone number]

Summary:

Under the supervision of the TFN Chief, the incumbent will assist in coordinating, managing and overseeing day-to-day activities to the Timiskaming First Nation Council and Timiskaming First Nation community by performing all aspect of reception duties. The responsibilities and authorities described in this document are subject to all relevant laws, regulations and are performed in accordance with policies and procedures established by the Timiskaming First Nation Council.



MAJOR Responsibilities (but not limited to):

Provides executive secretarial services to the Timiskaming First Nation Chief and Council

· Greet all persons entering the council’s office – direct community members or visitors to proper portfolio holder according to request.

· Perform all aspects of reception duties day-to-day

· Maintain and keep filing system in a neat and operational order (electronic and paper)

· Retrieve incoming and outgoing mail for Health and Administration Offices

· Prepare and type letters, memorandums, and/or documents and /or archive older documents

· Prepare Agenda for council, in-house, and /or General Meetings

· Ensure that follow-ups are done and recorded from previous meetings

· Prepares all correspondence for TFN Chief and Council

· Ensure that all necessary equipment needed for Council, in-house, and/or General Meeting is available and in good working condition

· Must attend and take, record and transcribe minutes at all weekly or special council meetings, or TFN Community Meetings, when requested

· Answer all telephone queries, transfer to proper department or take messages when necessary

· Prepare all Band Council Resolutions for Council signature

· Prepare travel arrangements as necessary or as requested

· Prepare travel reimbursements for TFN Chief and Council

· Train replacements in all aspects of job and office demands

· Maintain a procedural/guide book for replacements for reference

· Gather and hand in to finance all receipts (including credit card receipts) from council travel

· Schedule meetings and/or appointments for TFN Chief and Council, when requested

· Maintain contact database

· Prepare and distribute all notices and directives for newsletter announcements from TFN Chief and Council

· Ensure TFN Chief and Council receives all incoming phone calls, emails, faxes etc.

· Set-up meeting room for TFN Chief and Council

· Other related duties



Education AND Experience Requirements:

• Post-Secondary studies in Administration with a minimum of 1 year plus experience
• Experience working with First Nations organization and members

Knowledge AND SKILL Requirements:

• Knowledge of computers and relevant software; office procedures and filing practices
• Good working initiatives and able to work with little or no supervision
• Ability to communicate (verbal) and correspond (written) in English
• Ability to maintain a high degree of confidentiality, tact and initiative
• Communication skills and accuracy concerning spelling, grammar, etc.
• Ability to work under pressure and meet deadlines
• Organizational skills with the ability to multi-task and prioritize
• Capability to record and transcribe meeting minutes
• Extensive experience in preparing meeting documents
• Ability to show tact, discretion, and courtesy when dealing with clients, staff and other contact, as well as sensitive information and documentation
• Administrative skills including knowledge of filing principles, correspondence and minute taking
• Ability to use judgment, to take initiative, and to apply various problem-solving techniques when necessary
• Ability to represent TFN with a professional image
• Ability to speak and write in the French language is considered an asset.

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Work Location: In deadline: 2024-06-13

WCA is a volunteer non-profit organization that promotes the best interests of cottagers who lease or own land in Manitoba’s Whiteshell Provincial Park.

The Association represents the interests of cottagers to government and provides leadership and information to its members and other associations with common interests.

The Association advocates for fair and reasonable service and lease fees for cottagers, and encourages good environmental stewardship on the part of cottagers and all other park users.

Executive Secretary and Treasury Position

Under the general direction and guidance of the WCA Executive Board, this contract position of an Executive Secretary and Treasury is a key senior professional managerial position for the organization. The position is responsible for keeping the WCA operating smoothly by undertaking, administrative, finance and certain key managerial functions for the services that the WCA Executive, the lake directors and the various committees require.

The Executive Administrator is also responsible for overseeing and managing communications and requests into the WCA and will be the active operational manager for the organization to the public. The person must be able to maintain and visit the WCA office routinely as well as receive and answer emails, phone calls and messages during business hours. The position will require an estimated average of between 16 to 24 hours per week.

Duties & Responsibilities:

Meeting Facilitation

· Booking and set up of venues for evening Executive and Board Meeting – both in person meetings and virtual meetings.

· Preparing agendas, taking minutes and recording action items of meetings, distributing material for the meetings, and, for in person meetings, where applicable, printing material for the meetings and purchasing supplies for the meeting (water, coffee, etc.).

· Sending appropriate notification of meetings to all Director and Executive members, collecting agenda items to be added, preparing presentations, and taking minutes at AGM, Executive and Board meetings.

Administration and Membership

· Preparation and submission of Annual Incorporation documents to WCA solicitor ensuring all Directors and officers are current.

· Collecting mail generally twice weekly unless in Membership Campaign…then daily (Jan/Feb/Mar).

· Handling of all membership applications – cheque, cash, PayPal.

· Monitoring PayPal account and transfer to WCA on a timely basis.

· Ensuring there are sufficient supplies (e.g. membership cards)

· Maintaining lists of all Whiteshell Cottagers (including non members) for membership marketing, communications and Echo newspaper delivery. Reconcile list against records provided by government and the online registrations

· Maintaining current files and records with backups of electronic files

Finance

· Preparing and making bank deposits, handle invoices, make payments, prepare cheques, prepare monthly bank reconciliations and financial statements, and preparing the annual budget.

· Overseeing the financial framework and accounting software for cost accounting and reporting.

Website and Communications

· Maintaining the WCA website membership portal with assistance from the website developer (Tom Powell Design)

· Updating news and association information on the website

· With assistance from volunteers, preparing email blasts on key topics and events, updating WCA social media

· Managing all correspondence including emails, phone calls and messages

Special Events

· Sending invites, arrange for exhibitors, collect fees and attend to booth setup at AGM.

· Organizing and overseeing the annual Director’s Banquet.

· Coordinating other special events such as the ECHO Photo Contest

Management and other

· Coordinating activities into and among Lake Directors and committees.

· Coordinate membership and marketing campaigns with WCA volunteers

· Performing other duties as assigned

Qualifications

· A self-starter with five years experience required in the execution of events, presentations, and meetings. General understanding of project management and budgeting is also a requirement. Experience in bookkeeping and financial statement preparation is required. Experience with QuickBooks would be an asset.

· Experience in word processing, Excel, PowerPoint, data base management, and the Internet is required. Experience with WordPress would be an asset.

· Experience scheduling and administering online meeting tools such as MS Teams, Google Meet, Zoom, etc

· Experience developing communications materials (e.g., writing for the web, social media, developing key messages and advertisements, e-newsletters etc.) would be an asset.

To apply, please email your resume, cover letter and income expectations by December 2nd, 2022 to wca at [website]

Whiteshell Cottagers Association

1975 Corydon Avenue

Suite 2D

Winnipeg, MB

R3P 0R1

Job Types: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 20 per week

Salary: $25.00-$35.00 per hour

Flexible Language Requirement:

• French not required

Ability to commute/relocate:

• Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Winnipeg, deadline: 2022-12-02