What does an Executive Secretary do?
By taking responsibility for the administrative and clerical duties of executive professionals, an Executive Secretary frees up time for executives to focus on helping the organization grow. An Executive Secretary’s day consists mostly of tasks such as emailing, scheduling meetings, preparing reports and managing executive schedules. They also respond to executive and client requests, greet office visitors, and relay messages to executives. Executive Secretaries can work for either one senior executive or for several senior company executives at once.
Executive Secretary skills and qualifications
Successful Executive Secretaries need a variety of soft and hard skills to provide the best support for senior executives. Some key skills and qualifications job candidates should have include:
- Proficiency in basic software such as Microsoft Office
- Excellent verbal and written communication skills
- Ability to meet tight deadlines
- Strong organizational skills with good time management
- Good customer service and interpersonal abilities
- Exceptional attention to detail
- Proactive and ability to anticipate executive needs
Executive Secretary experience requirements
Successful candidates for an Executive Secretary position generally have proven administrative experience. Look for candidates who have experience with the Microsoft Office suite, or other correspondence and scheduling tools used by your organization. General know-how in operating various office equipment from scanners to printers is beneficial. You may wish to hire candidates with industry-specific experience for niche or technical organizations.
Executive Secretary education and training requirements
Many Executive Secretaries have an associate or bachelor’s degree in an area such as business administration, communications, or a related field. However, candidates who meet the other job requirements or have transferrable skills from previous roles can also be successful in the position. Courses or certificates in data entry, bookkeeping, office software, business writing, and business communications are also desirable.
Executive Secretary salary expectations
According to Indeed Salaries, average pay for an Executive Secretary in Canada is $22.44 per hour. The rate depends on the specific location, level of experience, and the company hiring.
Job description samples for similar positions
If Executive Secretary is not quite what you’re looking for, some other job description samples for related roles include: