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Inventory Specialist Job Description: Top Duties and Requirements

An Inventory Specialist, or Inventory Analyst, is responsible for keeping track of all inventory, ingoing and outgoing, within a company, factory, or any other business. Their main duties include ensuring inventory count is up-to-date, logging all inventory in an organized spreadsheet or software program, and ensuring that quantities of products, materials, supplies, and equipment are maintained at all times.

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Inventory Specialist duties and responsibilities

There are several duties and responsibilities that an Inventory Specialist has on a daily basis to support the workflow of the organization. Some of the day-to-day responsibilities that can be expected of a successful Inventory Specialist include:

  • Keep track of raw materials, equipment, shipments, incoming deliveries, and stock
  • Digitally manage inventory and create inventory reports
  • Prevent shortages of supply or manage unexpected shortages
  • Negotiate prices with suppliers
  • Order materials as needed
  • Reconcile inventory differences between physical stock and digital data
  • Review incoming and outgoing orders
  • Create, update, and maintain supplier purchasing files that are complete with pricing information
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Inventory Specialist Job Description Examples:

What does an Inventory Specialist do?

An Inventory Specialist enables an organization to function optimally by ensuring that all necessary materials for production are in stock when needed. If stock is low, the Inventory Specialist should be proactive, and take the necessary steps to ensure that projects in the workflow remain in progress. It is the Inventory Specialist’s responsibility to keep track of incoming and outgoing products, and to prevent a shortage of supply that could disrupt a company’s processes. They are also often responsible for compiling data in an organized way, scheduling deliveries, and rotating stock as necessary.

Inventory Specialist skills and qualifications

A successful Inventory Specialist candidate will have skills and qualifications essential to managing the inventory of any type of establishment. Some common skills and qualifications that make a strong candidate include:

  • Exceptional organizational skills
  • Strong computer skills
  • Excellent time management skills
  • Good communication skills, both written and verbal
  • Attention to detail
  • Excellent problem-solving skills
  • Strong decision-making skills
  • Excellent financial skills (e.g. budgeting, calculating, accounting)

Inventory Specialist experience requirements

A successful Inventory Specialist will often have previous experience on the floor of a retail store or warehouse. Experience with responsibilities such as stocking shelves and supplying management with inventory reports are considered an asset to the Inventory Specialist position. A candidate may also have experience in Project Management or Production Management.

Inventory Specialist education and training requirements

There are no specific education or training requirements for most Inventory Specialist positions. However, candidates are generally expected to have at least a secondary school diploma. Completion of specialized training courses in management, inventory management, or computer software is considered a strong asset in a candidate. Candidates with a bachelor’s degree in business administration or management can be considered as exceptional candidates for the position.

Inventory Specialist salary expectations

According to Indeed Salaries, the average Inventory Specialist salary is $18.47 per hour. This will vary based on factors like geographic location, industry, and level of experience.

Job description samples for similar positions

If this Inventory Specialist job description sample isn’t exactly the right fit, browse some similar job description samples for a more suitable option:

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Inventory Specialist job description FAQs

What is the difference between an Inventory Specialist and an Inventory Clerk?

An Inventory Specialist is an individual who is deeply analytical and has experience managing inventory on many different levels. They are responsible for keeping track of inventory and managing it to prevent shortages and optimize the workflow. In contrast, an Inventory Clerk has a less specialized role. The Inventory Clerk will be responsible for storing materials and entering relevant data. The management of inventory products is generally the Inventory Specialist’s responsibility, not the Inventory Clerk’s.

Who does an Inventory Specialist report to?

An Inventory Specialist will report to an Inventory Manager or Inventory Supervisor in a large company, or directly to upper management in a smaller business. In either scenario, they are responsible for informing their superiors of potential shortages and any other inventory problems that may occur.

What makes a good Inventory Specialist job description?

An appealing Inventory Specialist job description will include specific details. Applicants may be more likely to engage with a description that precisely outlines the day-to-day responsibilities like the type of digital software used, the type of equipment to be handled, and the volume of daily shipments. A good job description that really stands out can also include a mention of a competitive salary and any other company perks or privileges offered to employees.

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Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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