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Assistant Accountant Job Description: Top Duties and Requirements

An Assistant Accountant helps businesses stay financially successful by assisting Accountants and accounting departments with a variety of tasks. Their duties include keeping detailed, accurate records of financial transactions such as the company’s sales, expenses, or purchases, calculating and creating invoices and bills, making sure that companies file annual taxes, and are in compliance with other local and national laws.

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Assistant Accountant duties and responsibilities

Assistant Accountants read and summarize reports from different departments to help them coordinate their actions. They record and compare bids from vendors and subcontractors, and they keep track of costs to determine how profitable a project or the business as a whole will be. Some other duties and responsibilities in an Assistant Accountant job description may include:

  • Reviewing transaction records from cash registers and other devices
  • Notifying employees about any changes in the company’s financial procedures
  • Verifying the accuracy of company records by reviewing bank statements and other information
  • Correcting any discrepancies in business ledgers and accounts
  • Preparing deposits and delivering them to banks
  • Processing payroll checks for employees
  • Deciding whether the company will approve or deny requests for additional spending
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Assistant Accountant Job Description Examples:

Example 1

Nobis Inc. is a premium Canadian outerwear brand that designs and manufactures a range of jackets that integrate superior technical functionalities into its fashion-forward styles, allowing its customers to adapt to the ever-changing climate and needs. Founded in 2007, Nobis has since grown its international presence and global brand awareness, expanding into over 35 countries. For more information please visit [website]

The Nobis team is growing as we have an immediate need for an assistant accountant to join our dynamic and entrepreneurial company. This is an ideal role for an ambitious individual looking to have an exciting and meaningful career.

You will be comfortable performing in a hybrid position, with remote and on-site work shared between your space and our head office.

Nobis provides a supportive, flexible work environment that offers a healthy work-life balance.

Responsibilities

  • Full cycle of accounts payable including approving purchase orders, matching to invoices, paying vendors, and ensuring proper value for money
  • Assisting with full cycle of accounts receivable including matching shipments to invoices, issuing invoices, and collecting receivables
  • Entering transactions in ERP (NetSuite by Oracle)
  • Reconciling general ledger accounts for month end
  • Preparing reports on accounts receivables and payables to be reviewed by Supervisor
  • Assisting VP Finance on special projects

    Qualifications

  • Accounting diploma or degree
  • Proficiency with Excel and Word with willingness to become advanced Excel user
  • Strong mathematical and analytical skills
  • Ability to work well in a team and be a positive force in the department
  • Strong desire to make a difference

    Location � Markham (Highway 7 and 404), free parking

    Benefits � Health and Dental

    Schedule � Hybrid work, flexible hours

    Job Types: Full-time, Permanent

    Salary: per year

    • Example 2

    Administrative & Accounting Assistant

    Our purpose and culture make working at Planview USL a truly rewarding experience. We invite you to apply to our Accounting & Administrative Assistant position and be apart of our Finance team. You will be working closely with a small but might team who are dedicated and committed.

    The Role�s Responsibilities:

  • Accounting and administration activities for the organizations overall;
  • Create, maintain and implement reoccurring working relationships with both internal and external resources;
  • Create, update and maintain project information in the accounting records;
  • Process and update client billing;
  • Work with third parties and other contractors to maintain requests, receipts, tracking, costing and other administrative items for third-party sub-contractors;
  • Create and update reports on a weekly basis;
  • Support Executive Management as required;
  • Proof-read documentation as required;
  • Bank deposits;
  • Employee Expense processing into accounting database;
  • Other administrative and accounting tasks, at the direction of the Business Manager;
  • Other activities as required.

    Specific Requirements of the position:

  • Strong problem-solving and troubleshooting skills;
  • Strong attention to detail;
  • Excellent communication skills to liaise with team, clients and management;
  • The ability to deal with multiple tasks and conflicting deadlines;
  • Showing initiative and supporting a positive work environment;
  • Proficient in working in G-suite, Microsoft Office, Word Processing, cloud databases and tracking tools;
  • Able to create pivot tables, charts, graphs and other detailed summaries within various spreadsheets and Microsoft office type programs;
  • Valid Drivers' License;
  • Strict confidentiality and privacy.

    Preferred Skills

  • 2-4 years of experience in the accounting field
  • Advanced Excel Skills
  • Analytical mindset
  • Good understanding of accounting procedures
  • Working experience in database-type software applications

    The Location

    Planview Utility Services has 3 offices � Markham, London and Ottawa. Our clients and their projects are based thought the province. The reporting office for this position is either Markham or London, Ontario and your work will be based out of either of these 2 offices.

    Travel will be minimal up to 5% of the time. There is a preference for the Candidate to be located in London, ON.

    Note

    Planview Utility Services Ltd is an Equal Opportunity Employer.

    In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Planview Utility Services Ltd will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

    Job Types: Full-time, Permanent

    Benefits:
  • Casual dress
  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Profit sharing
  • RRSP match
  • Vision care
  • Work from home
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
    Supplemental pay types:
  • Bonus pay
  • Overtime pay

    Experience:
  • Accounting: 1 year Location: Hybrid remote in Markham, ON

    • Example 3

    Company description

    Established in 2016, LLBA ([website]) has been rapidly growing to one of the best lash extensions and brow suppliers in the US and Canada. We are sourcing, manufacturing, wholesaling, and retailing the best products in the beauty industry.

    Job description

    Position: Assistant Accountant

    Type of position: Full time (on-site) - 6-month contract with potential to extend

    Reporting to: Finance Manager

    This position is to work in conjunction with the team which is comprised of members located in different countries, different time zones and other functions. However, you are expected to work within your work hours only.

    We are looking for a person who has a passion for accounting and a great understanding of accounting principles, someone who is intrigued by �how this transaction impacts the GL� with the ability to multi-task and communicate well.

    As an Assistant Accountant, you will be tasked to provide support in several areas:

  • Inventory: perform inventory receipts, transfers, adjustments. Assist in inventory planning and controlling.
  • Sales admin: process sales invoices/credit notes/refunds/returns
  • Accounts receivable: process receipts from customers.
  • Accounts payable: code and enter invoices, record payments on the accounting system. Reconcile vendor accounts vs. vendor statements. Create payments on banking systems for approval.
  • Payroll: Administer and maintain attendance records, assist processing bi-weekly payrolls.
  • Support as required for daily operations, assist end-of-month, end-of-year, some reporting and other ad-hoc tasks.

    Qualifications:

  • Post-secondary diploma in accounting is required
  • At least two years accounting experience
  • Experienced with Quickbooks Desktop Enterprise and/or Netsuite.
  • Advanced Excel, tech savvy
  • Ethical and diligent
  • High attention to details

    Thank you for your interest with LLBA Professional. We look forward to reviewing your application.

    Job Type: Full-time

    Salary: $21.00-$24.00 per hour

    Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Store discount
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Weekend availability
    Supplemental pay types:
  • Bonus pay
  • Overtime pay

    Ability to commute/relocate:
  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Accounting: 1 year Location: One location

    • Example 4

    Assistant Accountant

    Responsibilities

    The Assistant Accountant will have the following duties and responsibilities, including but not limited to:
  • Understand full set of books
  • Complete/review the annual close and assist with the year-end reporting with the independent auditors.
  • Maintain general ledgers, reconcile accounts and make required adjustments when necessary.
  • Assist the team in the preparation of the year end accounting for timely completion of the year-end financial statements
  • Perform such other tasks as may be required from time to time.
  • Experience working with all aspects of Accounts Payable / Receivable
  • Experience with reviewing Financial Statements

    Qualifications

    Education:Bachelor's degree in Accounting
    Experience:A minimum of 2+ years' of accounting experience

    Job Type: Full-time

    Salary: From $42,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • 8 hour shift

    COVID-19 considerations:
    Phone and/or Zoom interview. Mandatory wear mask in 2 years (required)

    • Example 5

    THE Opportunity

    We are currently recruiting for an Assistant Accountant based in Nanaimo, BC, Port Alberni, BC and Campbell River, BC.

    What You�ll Do: The Assistant Accountant will provide accounting and finance support for the Operation and will serve as an integral part of the accounting team providing accurate, concise, and effective financial processing and reporting.

    Who You Are: This is a valuable growth opportunity for a CPA candidate to work alongside an experienced accounting team in the sustainable and ever-evolving forestry sector. You will come with 1-3 years of working accounting experience and are highly comfortable with using MS Excel and various ERP systems. The ideal candidate is organized, able to prioritize various tasks, and capable of building strong relationships with the operations team.

    Work Environment: This role will be preformed in person at the Duke Point Sawmill in Nanaimo, BC, Alberni Pacific Division in Port Alberni, BC or the Campbell River Office.

    Responsibilities
  • Preparation of Month-end Journal entries;
  • Balance sheet reconciliations;
  • Weekly and monthly reporting;
  • Work directly with operational and finance personnel across the business;
  • Contractor payments and advances through LIMS;
  • Prepare ad hoc reports for management as needed;
  • Support the Division Controller with tracking performance of various Capital projects, KPI�s, and optimization analysis;
  • Provide vacation or backup relief for as required; and
  • Assist the Finance Department with other duties as required.

    Qualifications

    Education and Experience
  • Undergraduate degree in Accounting, Business, Economics and/or related area;
  • 1-3 years of work experience in an accounting or finance department
  • Enrolment in, or completion of the CPA designation program would be considered an asset.

    Skills, Knowledge and Required Competencies
  • Well-developed communication skills, both verbal and written;
  • Solid working knowledge of MS Office applications (Outlook, Excel, Word);
  • Detail focused with strong organization skills;
  • Ability to work with tight deadlines and prioritize tasks;
  • Ability to work effectively with all levels of the organization; and
  • Demonstrates knowledge of full cycle accounting.

    LIVE WORK PLAY

    Vancouver Island is home to some of Canada�s best and most beautiful places to live, not to mention the climate is one of the warmest. The north-central island region experiences warm summers coupled with some of the mildest winters in all of Canada.

    The outdoors is your playground, surrounded by the Olympic and Cascade mountain ranges, rainforests and an ocean filled with wildlife. Imagine a place where you could literally go skiing and golf in the same day.

    If you are considering moving to Vancouver Island, you will find one of the most unique and special places in all of Canada. The lifestyle here is rich in nature, outdoor activity, and wildlife. Within arm�s reach you will find rivers, lakes, and the Pacific Ocean no matter what quaint and welcoming area you choose to call home.

    YOUR Career

    At Western Forest Products, we believe our most significant asset is our people. Investing in our people brings value and success to our business, ensuring a safe, engaged, productive and continuously improving workplace. We offer challenging opportunities working alongside the best in the industry to meet your career and professional development goals while providing competitive total rewards and recognition. From our timberlands to mills to our corporate and regional offices, we offer rewarding opportunities in every facet of our business.

    Western Overview

    Western Forest Products is a leading forest products company that manufactures high-quality wood products and sustainably manages forests. Headquartered in Vancouver, British Columbia with operations in the coastal region of B.C. and Washington State, Western meets the needs of customers worldwide with a specialty wood products focus and diverse product offering. Our large investment in manufacturing and progressive approach to safe and sustainable forestry practices ensures the health and prosperity of our business, forests and communities for generations to come.

    Job Type: Full-time

    Benefits:
  • Dental care
  • Extended health care
  • Paid time off
  • Vision hour shift

    • What does an Assistant Accountant do?

    Assistant Accountants organize and update financial records and create documentation such as payment orders and purchase orders. They help businesses follow their budgets, make sure additional expenditures are necessary, and research prices and pay rates to find ways to save the company money. Some Assistant Accountants focus on keeping records for taxes and making payments when needed. Others compile financial reports for executives and board members so that they can easily understand the company’s growth and financial prospects.

    Assistant Accountant skills and qualifications

    Successful Assistant Accountants must be willing to work under pressure, meet strict deadlines, and pay attention to a variety of complex details. Some top skills and qualifications for Assistant Accountants include:

    • Excellent written and verbal communication skills
    • Ability to plan ahead and adapt
    • Understanding of basic math, how to track expenses, and how to follow a budget
    • Knowledge of local, provincial, and federal tax laws
    • Ability to use Microsoft Excel and relevant accounting software
    • Ability to keep company financial records confidential

    Assistant Accountant experience requirements

    Most Assistant Accountant jobs prefer people with some financial experience, but some positions will consider candidates with no experience. However, all Assistant Accountants need to be familiar with interest rates, tax laws, and common accounting terms.

    Assistant Accountant education and training requirements

    Most Assistant Accountant jobs require a secondary school diploma or GED and an associate or bachelor’s degree in accounting, finance, or a similar field. Some positions require certification or licencing. On-the-job training is usually needed as well.

    Assistant Accountant salary expectations

    According to Indeed Salaries, the average Assistant Accountant earns a salary of $19.08 per hour in Canada. This is dependent on a variety of factors such as location, level of experience, company, and the industry they work in.

    Job description samples for similar positions

    If an Assistant Accountant isn’t exactly what you’re looking for, here are some similar job description samples that may suit your business needs:

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    Assistant Accountant job description FAQs

    What is a typical day like for an Assistant Accountant?

    Most Assistant Accountants work in an office at regular business hours. They spend most of their time filing and reviewing paper or computerized records, and updating them when needed. They can also make phone calls and visit company locations to collect documents and cash. Some Assistant Accountants attend meetings with department heads and executives as well. They can take care of a variety of tasks, or focus on just one area or department of a company. Some Assistant Accountants work remotely, and may have more flexible hours. Freelance Assistant Accountants might work in offices or from home.

    Who does an Assistant Accountant report to?

    Assistant Accountants can report to a variety of people, including Accountants, Accounting Managers, Shift Supervisors, and owners. In some organizations, financial or accounting department heads supervise them. Assistant Accountants spend most of their time working alone, but they collaborate with coworkers and offer suggestions to supervisors.

    What is the difference between an Assistant Accountant and a Staff Accountant?

    Assistant Accountants and Staff Accountants take care of the same tasks, but Staff Accountants usually have a certification in accounting and more experience than Assistant Accountants. In some organizations, Staff Accountants supervise Assistant Accountants.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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