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Fleet Manager Job Description: Top Duties and Requirements

A Fleet Manager, or Fleet Administrator, manages the operations of a transportation company, including various airlines, railways, bus companies, and more. Their main duties include evaluating and modifying operations, determining and enforcing safety protocols, and managing the maintenance and service of transport vehicles.

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Fleet Manager duties and responsibilities

A Fleet Manager performs many duties and responsibilities daily. Some of the common expectations across the transportation industry include:

  • Monitor the transportation company’s overall performance
  • Develop and implement procedures for daily operations
  • Coordinate the shipment of goods
  • Create policies to manage the storage of goods during transport
  • Train new department hires
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Fleet Manager Job Description Examples:

What does a Fleet Manager do?

A Fleet Manager is responsible for overseeing and managing the day-to-day operations of a transportation company. They are responsible for implementing policies and procedures to ensure safety. They also ensure vehicles are maintained and serviced accordingly, to keep up with the highest safety standards. Additionally, the Fleet Manager develops procedures for the handling of dangerous goods, hires new staff, manages the budget and acquisitions, and prepares reports for senior management. They are also responsible for negotiating with Carriers and Warehouse Operators to secure the lowest possible rates for the transportation company.

Fleet Manager skills and qualifications

A Fleet Manager is responsible for managing the daily operations of a transportation company. Successful candidates will generally possess some of the following skills and complications:

  • In-depth knowledge of the transportation industry
  • Excellent time management skills
  • Exceptional written and verbal communication skills
  • Strong organizational and analytical skills
  • Outstanding technology skills
  • Excellent reporting skills
  • In-depth knowledge of transportation safety laws, guidelines, and regulations

Fleet Manager experience requirements

A Fleet Manager is a leadership position, so the candidate must generally have prior experience in the same industry. Experience working within the transport industry in the fields of safety records management or shipping documentation is a very strong asset to the Fleet Manager position.

Fleet Manager education and training requirements

A successful Fleet Manager candidate typically has a bachelor’s degree in business administration, transportation administration, or engineering. Candidates may also have several years of on-the-job clerical experience in the industry as well as operational experience in freight traffic controlling. In some cases, a bachelor’s degree is not necessary if the candidate is a licensed Driver of the transport vehicle the company represents. For example, a commercial Pilot or Vessel Master can also take on the Fleet Manager position as their knowledge and expertise in the field brings invaluable knowledge to the role.

Fleet Manager salary expectations

According to Indeed Salaries, the average salary of a Fleet Manager in Canada is $67,848 per year. Salaries will vary based on geographical location, the type of industry, the level of experience, and the educational certifications of the candidate.

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Fleet Manager job description FAQs

What is the difference between a Fleet Manager and a Traffic Controller?

The Fleet Manager oversees a transport company’s vehicles and their maintenance. They are responsible for ensuring that the fleet is always ready to operate and that safety protocols are put in place for the crew and passengers. They arrange shipments and monitor deliveries. A Traffic Controller, however, focuses instead on directing the actual vehicle out for delivery. They manage schedules for transport to ensure all vehicles are safe. This role is particularly critical in the aviation industry. Air Traffic Controllers monitor all flights as they are in the air to ensure safety in all situations, particularly during takeoff and landing.

Do Fleet Managers have different responsibilities in different industries?

The overall role remains mostly the same across various industries, but there are some small differences, namely in safety. There are very specific safety laws and guidelines to follow for airplanes, ships, trains, and other methods of transportation. The Fleet Manager must be well-versed in protocols and regulations for their individual industry.

What should you look for in a Fleet Manager resume?

To ensure the chosen candidate is successful in the position, employers should look for candidates with several years of experience within the transport industry. Additionally, they should look for any experience in leadership or management positions. A candidate with experience in business administration as well is considered a strong asset.

How to make your Fleet Manager job description stand out?

The most successful job descriptions include key details in a concise manner. Highlight high-level job duties, like what goods the company transports, the type of transportation they are responsible for, and the types of reports expected. There should also be a mention of specific experience and educational requirements, details on a competitive salary, and any other additional benefits that come along with the position.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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