Invoice Clerk duties and responsibilities
An Invoice Clerk’s main responsibility is to create accurate invoices, send them out, and ensure the company receives payment in a timely manner. Additionally, they have duties and responsibilities including:
- Calculate additional charges, such as shipping costs, to include in invoices
- Ensure every invoice sent out is accurate
- Resolve billing errors that other staff or customers flag
- Keep a record of collected payments with customer information
- Work with other members of the financial staff, such as Accountants and Bookkeepers
- Perform any necessary administrative duties, such as auditing customer records
- Prepare account statements for customers
- Follow up on outstanding payments
Invoice Clerk skills and qualifications
Invoice Clerks must be able to guarantee accuracy when preparing and sending out invoices. They should hold prerequisite skills and qualifications including:
- Excellent written and verbal communication skills
- Understanding of basic accounting math
- Strong attention to detail to keep accurate accounting entries
- Familiar with accounting software, such as FreshBooks
- Solid organizational skills to keep track of invoices
- Great customer service skills to work with various clients
- Knowledge of data entry for record keeping
- General administrative skills, including managing emails and accounting books
Invoice Clerk experience requirements
Invoice Clerks typically don’t need prior experience since it’s often an entry-level role. However, some experience in an accounting or finance role can be beneficial to show the candidate has familiarity working with numbers. Seek candidates with knowledge of bookkeeping or maintaining budgets if experience is needed.
Invoice Clerk education and training requirements
Invoice Clerks should have at least a high school diploma or GED. An associate or bachelor’s degree in finance or accounting can be useful for Invoice Clerks who handle more complex ledgers. On-the-job training is often provided to teach the candidate the company-specific processes and software programs used. Invoice Clerks should also be prepared to undergo regular training to remain up to date on accounting policies and procedures.
Job salary expectations
According to Indeed Salaries, the average salary for an Invoice Clerk is $37,986 per year. This salary varies depending on experience, location, and the hiring company.
Job description samples for similar positions
If an Invoice Clerk is not exactly what you’re looking for, other related job descriptions include:
*Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.
