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Payroll Officer Job Description: Top Duties and Requirements

A Payroll Officer, or Payroll Clerk, collects payroll records, tracks payroll information and issues paycheques. Their duties include calculating employment benefits, distributing payment statements and responding to questions about taxes, deductions and employee benefits.

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Payroll Officer duties and responsibilities

The position of Payroll Officer differs slightly between companies, depending on the size of the payroll department. Typically, their duties include supporting upper payroll management. They prepare regular reports and retrieve special reports when requested. Other duties and responsibilities of a Payroll Officer include:

  • Processing weekly or monthly payroll for employees
  • Approving weekly or monthly timesheets such as tax calculations and overtime verification
  • Maintaining and verifying payroll reporting records
  • Creating payroll reports and storing information
  • Informing employees about payment procedures and benefit programs
  • Calculating pay and benefit entitlements, overtime and other payments
  • Investigating and resolving payroll issues in a timely and efficient manner
  • Preparing and processing invoices and deposits
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Payroll Officer Job Description Examples:

Example 1

Temporary Full-Time Payroll Officer

Algonquin Nursing Home is located in the town of Mattawa, Ontario. Our 73-bed bilingual facility is dedicated to providing �A Place Called Home� in long-term care for the people of Mattawa, East Nipissing, and other residents of Ontario. We are sponsored by the Catholic Health Sponsors of Ontario and licensed under the Ministry of Health, and accredited by Accreditation Canada. Our goal is to use a team approach in order to provide a safe, clean, comfortable and pleasing home atmosphere for residents and their families.

The Algonquin Nursing Home has an immediate need for a temporary full time Payroll Officer, for a duration of up to eleven (11) months.

JOB Summary:

  • Maintain and enter payroll records
  • Maintain employee database
  • Compute and record employee and employer deductions
  • Maintain sick, vacation, and statutory holiday banks for employees
  • Prepare necessary documents for employees terminating their employment or applying for various leaves of absences (Record of Employment ROE)
  • Provide support to human resources
  • Respond to relevant inquiries
  • Adapt positively and productively to changes in the work environment

    Qualifications:

  • Post-secondary diploma or degree in Business/Finance or an equivalent combination of education and experience.
  • Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CMP) preferred.
  • Excellent computer skills.
  • Significant experience using Microsoft Outlook, Word, and Excel, as well as QuickBooks.
  • Must be proficient in electronic and manual forms of documentation.
  • Must have a genuine interest in the care and services of residents in this nursing home.
  • Must be a team player.
  • Must read, write and understand English well.
  • Bilingual (English and French) preferred.
  • Good attendance record is required.
  • Criminal Reference Check � Vulnerable Sector required.
  • Must be fully vaccinated against Covid-19. The requirement that the successful applicants be fully vaccinated is subject to any accommodation obligations pursuant to the Ontario Human Rights Code.

    Please forward your r�sum� and cover letter addressed to Natalie McNabb, Human Resources Officer as soon as possible. We thank all applicants, however, only those candidates to be interviewed will be contacted.

    If you would like to receive this posting �en Fran�ais�, please contact us. The Algonquin Nursing Home is an inclusive employer. Accommodation is available under the Ontario Human Rights Code ([website]).

    Job Type: Full-time

    Salary: $21.89-$26.55 per hour

    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday



    Ability to commute/relocate:
  • Mattawa, ON: reliably commute or plan to relocate before starting work (required)

    Application question(s):
  • Algonquin Nursing Home requires all staff to be immunized against COVID-19. Have you received your full immunization plus booster?

    Experience:
  • Payroll: 1 year Location: In person

    • Example 2

    Inner City Diesel Group Ltd. (ICD) is a privately owned, proud First Nations company, that is actively growing its workforce and services across Canada. ICD group is your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs!

    Payroll Officer

    ICDis looking for a payroll officer to join our family! The payroll officer will report to the CHRO and be in our Fort McMurray office working in the Human Resource department. The selected candidate will complete payroll from start to finish, handle all the employee benefits and assist with the needs of the department.

    Some duties required for this position include, but not limited to:

  • Process biweekly hourly and salaried payroll for multiple companies.
  • Enter new hires, position changes, and terminations, including ROEs
  • Eventually manage time entry for hourly and non-exempt employees
  • Eventually process bank EFT portion of payroll
  • Ensure benefit health deductions are in system, current and up to date each paycheck
  • Process year-end reporting, including T4s and T4As.
  • Ensure timely filing of T4s and T4As as per regulations.
  • Run payroll reports and analysis.
  • Actively participate in the implementation of the new payroll software (Criterion).
  • Prepare and process payroll journal entries and reconciliation of general ledger accounts.
  • Experience with multiprovincial payroll (AB, BC, and SK).
  • Coordinate with AR and Finance regarding billable hours.
  • Respond to documentation requests from internal and external stakeholders
  • Maintain personnel files and payroll document retention
  • Consult with employees regarding any payroll or benefit related inquiries
  • Conduct new employee orientations regarding payroll and timesheet entry
  • Assisting with HR processes including but not limited to preparing internal change forms, administrative tasks such as data entry into excel spreadsheets to track time off, employee placement, work shift schedules, probation and years of service. This manual entry tracking will need to be done until such time as new Criterion system is in place and fully functioning.

    Work experience and education requirements:

  • 4 years of experience in full scope Canadian payroll and benefits administration (hire to termination)
  • Advanced Excel skills and strong working knowledge of Microsoft Office
  • Payroll Compliance Practitioner (PCP) with Canadian Payroll Association Designation/Certification
  • Working knowledge and experience with Sage 50 and greater
  • Willing to learn new Payroll system. (Criterion)
  • Strong organizational skills with the ability to attend to detail
  • Ability to meet deadlines and demonstrate a positive work ethic
  • Maintain confidentiality and handle sensitive information in an appropriate manner
  • Knowledge of basic accounting an asset
  • Any HR certifications or Business Administration credentials are an asset

    If you are an independent and hard-working individual who would like to be part of the exciting growth and development of our expanding company that offers competitive wages, then apply today.

    Job Types: Full-time, Permanent

    Benefits:
  • Dental care
  • Extended health care
  • RRSP match
  • Vision care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • 8 hour shift

    Experience:
  • Payroll: 2 years Location: One location

    • Example 3

    Algonquin Nursing Home is located in the town of Mattawa, Ontario. Our 73-bed Long Term Care Home is a designated bilingual facility. We are sponsored by the Catholic Health Sponsors of Ontario, licensed under the Ministry of Health and Long Term Care, and accredited by Accreditation Canada. Our goal is to use a team approach in order to provide a safe, clean, comfortable and pleasing atmosphere which Residents are happy to call "A Place Called Home".

    The Algonquin Nursing Home is seeking a highly motivated Permanent Full Time Payroll Officer

    Minimal Education:
  • Post-secondary diploma or degree in Business/Finance or an equivalent combination of education and experience
  • Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CMP) preferred

    Additional Skills & Functional/Technical Competencies:
  • Bilingual (French/English) preferred
  • 2 years related payroll experience
  • Accurately process bi-weekly payroll
  • Proficient with Microsoft Office

  • Maintain and enter payroll records
  • Maintain employee database
  • Compute and record employee and employer deductions

  • Maintain sick, vacation and float statutory holiday banks for employees as per established tables/grids
  • Prepare necessary documents for employees terminating their employment or applying for various leaves of absences. (Record of Employment ROE)
  • Respond to relevant inquiries from employees/department heads

  • Good attendance and work record required

    We thank all candidates for their interest, but only those selected for an interview will be contacted

    Algonquin Nursing Home of Mattawa is an inclusive employer.
    Accommodation is available under theOntario Human Rights Code ([website])

    Job Type: Full-time

    Salary: $21.89-$26.55 per hour

    Benefits:
  • Company pension
  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

    Ability to commute/relocate:
  • Mattawa, ON: reliably commute or plan to relocate before starting work (required)

    Application question(s):
  • Algonquin Nursing Home requires all staff to be immunized against COVID-19. Have you received your full immunization plus booster?

    Experience:
  • Payroll: 1 year start date: 2022-06-27

    • What does a Payroll Officer do?

    Payroll Officers work within a company’s human resources or payroll department to ensure the payroll process runs smoothly. They are employed in public and private sectors, and at payroll institutions. They maintain and update vital employee information, such as payments, taxes and overtime logs.

    Payroll Officers create and retrieve monthly reports of employees and ensure accurate accounting for payments. They’re also responsible for documenting benefits and bonuses. Payroll Officers work regular nine-to-five hours in organizations. They work in teams to ensure employees receive their correct employment benefits on time.

    Payroll Officer skills and qualifications

    A successful Payroll Officer must be good at processing payments or working with payment systems. Strong candidates are confident working with numbers, communicating with employees, and working within strict deadlines. Some important skills and qualifications a successful Payroll Officer has include:

    • Keen attention to detail and an ability to identify errors in financial reports
    • Ability to use accounting or payroll software
    • Strong problem-solving and critical-thinking skills
    • Excellent customer service and communication skills
    • Superb ethical integrity when working with confidential and financial information
    • Knowledge of accounts payable and accounts receivable
    • Strong business, finance and accounting knowledge and experience
    • Exceptional analysis skills

    Payroll Officer experience requirements

    A successful Payroll Officer candidate has experience processing payments or working with payment systems. They show a high level of integrity and ethics in their work. Depending on your firm’s needs, consider applicants who have volunteer experience as a Payroll Officer or similar roles.

    Payroll Officer education and training requirements

    This position typically requires candidates that have taken courses in payroll administration, accounting or bookkeeping after completing secondary school. You may ask applicants for post-secondary school degrees in administration, accounting or related fields. Successful candidates also have professional certifications, such as a Payroll Compliance Practitioner Certification. They may also be members of the Canadian Payroll Association. Other education and training requirements depend on your organization’s needs.

    Payroll Officer salary expectations

    According to Indeed Salaries, average pay for a Payroll Officer in Canada is $26.16 per hour. The actual rate of pay may fluctuate based on experience, location and company.

    Job description samples for similar positions

    If this Payroll Officer job description sample is not quite what you are looking for, some related job description samples include:

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    Payroll Officer job description FAQs

    What should you look for in a Payroll Officer resume?

    A Payroll Officer collects timesheets and payroll data. They enter records into a computer system, and ensure information is correct and updated. They answer calls from employees and respond to questions about payroll, taxes, deductions and employment benefits. They may issue statements, retrieve reports, investigate discrepancies, and deliver paycheques.

    What are the day-to-day duties of a Payroll Officer?

    A Payroll Officer reports to a Payroll Manager or a Payroll Administrator. These professionals assigns tasks to a Payroll Officer and may monitor their activities during standard working hours.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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