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Data Entry Clerk Job Description: Top Duties and Requirements

A Data Entry Clerk, or Data Entry Operator, is someone who updates and inputs information into a company database. The main responsibilities of a Data Entry Clerk include exporting data into computer databases, performing data searches, and appropriately filing digital documents.

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Data Entry Clerk duties and responsibilities

When writing a job description for a Data Entry Clerk, it is important to specify the duties and responsibilities required to excel in the role, including: 

  • Ensuring appropriate turnaround time on all data entry
  • Reviewing and entering data information into the appropriate databases
  • Proactively verifying data through source documents
  • Monitoring and updating existing data when required
  • Retrieving data for team members upon request
  • Performing data searches
  • Complying with security backups and regular checkups to ensure the safety of the data being stored
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Data Entry Clerk Job Description Examples:

What does a Data Entry Clerk do?

A Data Entry Clerk performs administrative work within an organization. Many organizations hire Data Entry Clerks to help transfer data from one source into a new database. Some Data Entry Clerk positions will also help with additional tasks such as answering the phones or filing records. Often, a Data Entry Clerk will also be responsible for ensuring that documents uploaded are error-free.

Data Entry Clerk skills and qualifications

A successful Data Entry Clerk will have various prerequisite skills and qualifications required for the duties of this job. Some of these may include: 

  • Ability to work independently and as part of a team
  • Ability to take direction verbally
  • Accurate typing and data entry skills
  • Excellent attention to detail
  • Communication and organizational skills
  • Knowledge of basic computer programs
  • Understanding of grammar
  • Excellent customer service skills

Data Entry Clerk experience requirements

Often, Data Entry Clerk positions are considered entry-level positions, so previous experience is not always required. Many successful job applicants will have some prior experience, typically one to three years, in a similar capacity.

Data Entry Clerk training and education requirements

A Data Entry Clerk generally has at least a high school diploma. In some cases, a job applicant with a bachelor’s degree in business administration or a related field will be preferred. Certification for particular computer programs may also be a requirement for this position. A job applicant could also obtain a certificate that proves how many words they can type per minute.

Data Entry Clerk salary expectations

According to Indeed Salaries, the average salary for a Data Entry Clerk is $18.56 per hour. This can vary depending on experience, location, or the company that is hiring.

Job description samples for similar positions

If a Data Entry Clerk is not what you are looking for, other related job descriptions include: 

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Data Entry Clerk job description FAQs

What should you look for in a Data Entry Clerk resume?

When reviewing applicants for a Data Entry Clerk position, look for someone who has experience working with computer programs such as Microsoft Word or Microsoft Excel, or similar software needed for the job. A good applicant will also have obtained certification in areas such as word processing, clerical organization, or bookkeeping. If the role requires a candidate to also speak French, then looking for someone who is bilingual or has formal French training is important.

What makes a good Data Entry Clerk job description?

A good Data Entry Clerk job description will specify the kind of information the applicant will be working with on a daily basis. The job description should also provide information such as the vision and mission of the company they are applying to. If there are particular certification requirements for the role, then be sure to list that in the job description as well. Lastly, the job description should include the expected years of experience.

What is the difference between a Data Entry Clerk and a Data Analyst?

While both positions work with data, the difference between a Data Entry Clerk and a Data Analyst is how the data is handled. A Data Entry Clerk is responsible for uploading the content into a database. They ensure the information is entered correctly and organized. A Data Entry Clerk will also ensure that the information is safe. A Data Analyst, however, will make sure that the information makes sense in the way that it is stored, while translating the information into something that is accessible. A Data Analyst will discover useful information within the data and present it to organizational teams.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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