About the Position

Under direction of the Office Manager, the Administrative Officer is responsible for providing Human Resources and Protocol support services and assisting the Passport and Consular section.

The key responsibilities of the positions include but are not limited to:

� Administer human resource processes according to departmental guidelines and local law requirements, including payroll processing, recruitment processes, onboarding and departure processes for Locally Engaged Staff and Australian-based officers, and administering the Group Benefit Health Plan for Locally engaged staff.

� Undertake financial tasks, including processing and paying invoices and reimbursements and staff salaries/entitlements, monthly/annual budget preparation, VAT (HST / Harmonized Sales Tax in Canada) returns, and responding to enquiries from staff and suppliers.

� Arrange accreditation, acceptances, privileges, spousal employment and diplomatic vehicle registrations for A-based officers accredited to Canada, including exchange officers

� Prepare Third Person Notes for Protocol, Global Affairs Canada and for third country visas

� Assist with passport services to Australian Citizens as required, including processing passport applications in accordance with the Australian Passport Act

� Assist with issuing Papua New Guinea visas as required

� Assist with the provision of consular, and notarial services to Australian citizens in Canada as required, including performing certified copies, issuing authentications and apostilles and witnessing of signatures

� Act as the Community Liaison Officer (CLO) providing information on a wide range of subjects to help incoming Australian officers make informed choices on arrival (housing, schooling, child minding, medical services, winter clothing etc.), including providing familiarisation city tour

� Prepare and distribute a CLO monthly newsletter and update post reports

� Develop and maintain relationships with internal and external stakeholders to achieve Corporate Services objectives.

� Assist with official functions, visits, events and other administrative tasks as required.

Qualifications/Experience

� Demonstrated experience in payroll, administration and/or client service roles

� Strong organisational skills, attention to detail and the ability to work under pressure and manage priorities with limited supervision.

� Strong interpersonal skills and the ability to build productive working relationships.

� Demonstrated ability to provide accurate and timely research, with a demonstrated ability to set priorities, show initiative, exercise sound judgement, meet tight deadlines and achieve results.

� Proficiency and experience with Microsoft Office programs, including Word and Excel.

� Experience with SAP finance, Ceridian and Dayforce systems is desirable.

� Strong written and spoken English

About the Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia�s security, enhancing Australia�s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia�s pursuit of global, regional and bilateral interests.

HOW TO APPLY:Applications must include a current resume and maximum 750-word pitch describing your interest in the position, skills and relevant experience. Applications must be submitted via email to [website] no later than 11:59 EST September 12, 2023 . Incomplete or late applications will not be considered.Please note that only Canadian citizens and those with Permanent Residence status may apply.

Job Types: Full-time, Permanent

Salary: $48,988.00-$54,073.00 per year

Benefits:

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid time off

Vision care
Flexible Language Requirement:

French not required
Schedule:

Day shift

Monday to Friday



Ability to commute/relocate:

Ottawa, ON K1P 6L2: reliably commute or plan to relocate before starting work (required)

Language:

English (required)


Work Location: In deadline: 2023-09-12

*The successful candidate can be eligible for relocation expenses of up to $5000 in accordance with the policy of the Corporation of the Town of Moosonee.

The Town of Moosonee is located on the west banks of the Moose River, a short 12 miles from the salt waters of the James Bay. It is considered to be �the Gateway to the Arctic�. Moosonee is not connected to the road system in Ontario and all travellers arrive in Moosonee by train or plane, or on ice roads. Scheduled train services are provided by Ontario Northland, from Cochrane, Ontario. Scheduled air transportation services are provided by Air Creebec and Thunder Airlines. The permanent population of Moosonee is approximately 2,500 with about 85% being Cree.

The Town of Moosonee is seeking a highly motivated and qualified individual to fill the position of Chief Administrative Officer (CAO). Reporting to the Municipal Council, the CAO will provide leadership, direction to and coordination of the Management Team in developing, implementing, and administering the policies and procedures of the Town and Council in accordance with applicable By-Laws and regulations. The CAO provides effective, progressive advice to elected officials and the Management Team, and interacts regularly with the Head of Council and elected officials. The CAO is responsible for direct supervision of all municipal managers. Work is performed with high degree of independent action.

Required Qualifications, Experience, and Skills:

A minimum of 5 years of progressive management experience (or other comparable experience) is required.

Post-secondary degree or certificate in Business and/or Public Administration is required.

Successful completion of the Municipal Administration Program from AMTCO, at minimum. Certified Municipal Officer (CMO), Certified Municipal Manager (CMM), CEMC and/or OH&S certifications are considered an asset.

Strong knowledge of legislation and policy as they relate to municipal government, including knowledge of the Municipal Act and Planning Act.

Excellent leadership, administrative, interpersonal, and analytical skills.

Demonstrated municipal financial, human resources and administration experience.

Excellent oral and written communication skills, including superior report writing, presentation skills, and negotiating skills.

Those interested should email their r�sum�s, and include three recent employment references, in confidence by January 15, 2023.

We would like to thank all applicants for their interest, however, only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $95,000.00-$120,000.00 per year

Flexible Language Requirement:

French not required
Schedule:

Monday to Friday

Application question(s):

Have you successfully completed the Municipal Administration Program from Location: One location

TITLE: Administrative Officer, Transfer Credit and Graduation

Position Overview: The Administrative Officer, Transfer Credit and Graduation is a member of the Office of the Registrar�s Student Records team, with specific accountability for transfer credit, articulation, and graduation services. The Administrative Officer, Transfer Credit and Graduation is also cross-trained to provide back up support across all departmental units, as needed.

WHY JOIN US:

Group extended health, dental, and life benefits

GRSP matching contributions

Professional Development encouragement and reimbursement

Health and Wellness counselling sessions for staff and faculty

Employee engagement events and activities

Facilities: Brand new campus and office space that emphasizes a culture of environmentally friendly practices. Secure bike lockers and shower.

Supportive, friendly, and encouraging team of people

WHO WE ARE: Alexander College is a private post-secondary institution serving approximately 4,000 students every year. Students choose to study at Alexander College to complete their Associate of Arts or Science degree or take a variety of University Transfer courses. We strive for excellence in higher education for students from many cultural backgrounds and language abilities by providing university transfer courses and degree programs, individual support services, and campus activities to foster local and global community engagement.

Requirements

Bachelor of Arts or Science degree from an accredited institution, preferably within BC.

Minimum one to two years of administrative work experience within an educational setting is required, preferably within the Registrar�s Office.

Minimum one-year of administrative work experience related to transfer credit and articulation is preferred.

Excellent interpersonal communication skills and the ability to communicate effectively in a multicultural environment.

Native or bilingual proficiency in English.

Superior problem-solving capabilities, highly organized, diligent and detailed oriented.

Responsibilities

Authenticate documentation submitted by students and perform data entry and updating or changes to student information.

Provide transfer credit training to new staff and evaluators and assist students to submit transfer credit requests.

Perform sending and receiving functions within BCCAT Transfer Credit System (TCS), as authorized by the Registrar.

Maintain accuracy and currency of course descriptions (transfers to list) on the website.

Assist students with enquiries about eligibility for graduation (program requirements, program GPA, etc.).

Assist students to submit applications for graduation.

Assist students with admissions and/or registration-related appeals.

Assess new student applications to determine admissibility and course/program eligibility based on established guidelines and policy.

Perform data entry with a high degree of accuracy using a database system.

Provide student-facing support with registration-related inquiries, technical issues, and appeals.

HOW TO APPLY:

If you are interested and you would like to apply, please visit our careers page for the full position description: [website] and e-mail your cover letter and resume with the e-mail title being �[Your Full-name]Administrative Officer, Transfer Credit and Graduation2022�. In your cover letter, be sure to tell us what you would bring to this team and why you�d be perfect for this role. Only shortlisted applicants will be contacted. No phone calls please. Thank you!

Other titles for this role: College Registration, Administrative Assistant, Registration Advisor, Student Registration Clerk, Records Assistant, Transfer Credit Specialist, Transfer Credit Articulation Specialist, Administrative Officer

Job Types: Full-time, Permanent

Salary: $48,000.00-$50,000.00 per year

Benefits:

Dental care

Extended health care

Life insurance

Paid time off

RRSP match

Vision care

Wellness program
Schedule:

8 hour shift

Education:

Bachelor's Degree (required)

Experience:

Registrar's Office: 1 year (preferred)

Administrative: 1 year Credit Administrative: 1 year (preferred)

Overview

Flogen Star Outreach ([website]) is looking for an administrative officer/assistant to join our creative team. This is an exciting opportunity to manage daily activities of Flogen Stars Outreach that strives to achieve sustainability through science and technology. Working alongside and with experts in sustainability, the candidate will provide day-to-day support across creative meeting projects. This support includes coordinating, planning, developing many aspects of the conference, etc.

Flogen Star Outreach is a non-profit organization dedicated to sustainable development through science, technology, and engineering. Each year, we organize an international conference (Sustainable Industrial Processing Summit) that covers three sustainability pillars: (1) Science, Technology & Industry, (2) Governance & Management and (3) Education & Civil Society. The summit simultaneously incorporates numerous International Symposia covering the fields of: iron and steel making; electrochemistry; molten salt and ionic liquids; advanced materials; advanced manufacturing; advanced technologies; aluminum; batteries; bio-extraction; cement; coal; coatings; composites; ceramics; ecosystems; education; energy production; environment; ferro-alloys; mathematics; metallic systems; metals and alloys; minerals; mining; multiscale materials; nanomaterials; non-ferrous smelting and hydro/electrochemical processing; quasi-crystals; rare earth and platinum group metals; recycling; and rotary kiln operations. The topics within each symposia span across scientific, technological, environmental, health, legal, management, financial, policy, taxation, social, and pedagogy issues.

This year's edition, SIPS 2022 will take place in Phuket. Thailand, during 27 Non to 2 Dec 2022.

The candidate needs to be

less than 30 years of age (inclusive) at the start of employment. (governmentiof canada criteria program)

Is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and

Is legally entitled to work according to the relevant provincial / territorial legislation and regulations.

Flogen Stars Outreach preferred qualifications:

Excellent English, written and spoken

A strong interest for working in a non-profit environment, for subjects related to STEM and sustainability, and for event management and coordination

Familiarity with journal platforms, academic publishing tools, and/or SEO an asset

The ideal candidate will have excellent teamwork skills, and be highly organized and detail oriented

Job Type: Full-time

Salary: From $45,000.00 per year

Benefits:

Language training provided
Schedule:

Monday to Friday

Ability to commute/relocate:

Montreal, QC: reliably commute or plan to relocate before starting work (preferred)

Education:

AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

Administrative: 2 years (preferred)

Language:

English (required)

Shift availability:

Day Shift (required)

Willingness to (required)

Mohawks OF THE BAY OF Quinte
Kenhteke Kanyen�KEH�: KA

HUMAN Resources, Administration BLDG.

24 Meadow Drive, Tyendinaga Mohawk Territory, ON K0K 1X0
Phone [phone number] Fax [phone number]

Employment Opportunity � Internal / External Posting

Housing Administrative Officer � MBQ Housing

Permanent full time Position - $41,974.40 -$46,300.80


JOB Summary:
The Housing Administrative Officer works directly with the Director to assist with the operations and coordination of Housing

Department's administrative responsibilities. The incumbent will assist with Budget development and monitoring and will provide financial reports and updates to the Director on a regular basis for internal budget changes and corrections.

This position will provide admin support for the Housing & MBQ Property Department specifically as related to the weekly Timesheet compilation and activity costing, preparing Accounts Payable/Receivable related paperwork. (Excluding Reno or New Construction

Programs).

The Housing Administrative Officer is responsible for event booking and scheduling for the Community Centre. This includes processing client bookings and scheduling, ensuring deposits and payments are received through MBQ's Accounts Receivable Office.

Essential Duties and Responsibilities:

Assist with the development of the department�s annual operating budgets and strategic plan; track expenses and revenue against budgeted amounts to ensure budget is on track; and report budgetary variance to the Director on a regular basis

Adhere to established financial guidelines / financial policies and procedures

Process travel claims and payment requests, issue invoices, and other financial transactions

Schedule bookings including special requests/ events and liaise with renters

Prepare rental invoices and reconcile payments for the Community Centre

Receive, screen general inquiry calls and request from Community members

Complete program�s weekly Timesheets submission for approval by the Director

Assist with management and monitoring and reconciliation of the department�s electronic employee time records

Manage and maintain historic activity cost/account allocation and related timesheets

Assist with the recruitment of office staff, including providing input into the review and update of staff job descriptions

Coordinate with human resources department by processing position requisitions and reviewing postings

Assist with new hire selection process including providing departmental orientation and ensuring the provision of role related and
H&S training

Supervise casual, and /or summer students recruited for the Housing Office

Identify, recommend and participates in the implementation of strategies to increase efficiency and effectiveness of administrative operations together with new or existing programs and projects that can best meet the needs of the department

Coordinate the maintenance of department equipment � photocopiers/printer, computers, etc.

Plan and coordinate office moves, when applicable

Issues and maintains records of office keys

Assist with special projects as required

Assist with the document submission process for new proposals/funding agreements

Ensures all operations are conducted in a safe manner and in accordance with MBQ Policies, Canada Labour Code and the

Occupational Health and Safety Regulations

Essential Qualifications, Knowledge, and Skills:

Graduation from an accredited College or training in Accounting, Business, or other related fields with one years� experience with housing, Property / Project Management, or other related experience. First Nation Housing Professional Association is an asset or willing to obtain

Knowledge of general office bookkeeping � Experience with SAGE ACPAC an asset.

Intermediate experience with Outlook Express, Microsoft Word, Excel, including features such as databases and pivot tables

Must have excellent interpersonal skills, as well as exceptional verbal and written communication skills

Valid G Drivers� License

Must be able to provide a clear Vulnerable Sector check.

All qualified candidates are encouraged to apply, however, current staff or members of Mohawks of the Bay of

Quinte and Indigenous applicants will be given priority and are asked to self-identify

Deadline FOR Applications: July 3 2022 at 11:59p
BY EMAIL

IN Person OR BY MAIL

R.R. #1, 24 Meadow Drive
Or Visit our Website:

Tyendinaga Mohawk Territory
Phone: [phone number] [website]

K0K 1X0
Fax: [phone number]

Tyendinaga, as part of the Mohawk Nation, is a healthy, sustainable Kanyen�keh�: ka community, built on and united by our language, culture, traditions,

knowledge and history. We exercise our rights and responsibilities for the protection of and respect for our people, our land, our resources and the environment.

Job Types: Full-time, Permanent

Salary: $41,974.40-$46,300.80 per year

Benefits:

Casual dress

Paid time off

RRSP match
Schedule:

8 hour shift

Day shift

Ability to ON: reliably commute or plan to relocate before starting work (required)