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Payroll Clerk Job Description: Top Duties and Requirements

Edited by Indeed Employer Content Team
Last updated October 8, 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

A Payroll Clerk, or a Payroll Custodian, is responsible for completing regular payroll and benefits updates for employees within the company. Their main duties include issuing and verifying weekly pays, ensuring that appropriate deductions are made, and updating payroll data.

Payroll Clerk duties and responsibilities

Here are some of the most common tasks a Payroll Clerk is expected to perform every day, in any industry:

  • Verify employee hours worked
  • Update salary information when employees receive a raise or bonus
  • Ensure all banking information for each employee is correct
  • Create supporting documentation such as payslips and tax forms
  • Create reports to manage payroll payments, deductions, and other regular modifications
  • Electronically submit all information to the bank so pays can be issued on time
  • Manage payroll errors and correct issues for employees
  • Balance yearly reports and resolve bank statements every month

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Payroll Clerk Job Description Examples:

Example 1

Payroll Clerk duties and responsibilities
  • Verify employee hours worked
  • Update salary information when employees receive a raise or bonus
  • Ensure all banking information for each employee is correct
  • Create supporting documentation such as pay slips
  • Create reports to manage payroll payments, deductions, and other regular modifications
  • Electronically submit all information to the Office Manager so pays can be issued on time
  • Manage payroll errors and correct issues for employees
  • Enter new employees into the QuickBooks and Payroll software
  • Payroll filing

Payroll Clerk skills and qualifications
  • Ability to be organized with a strong eye for detail
  • Excellent time management skills
  • Outstanding accounting and reporting skills
  • Strong communication and customer service skills, both verbal and written in English
  • Strong data processing skills
  • Excellent analytical skills
  • Knowledge of QuickBooks Desktop

Job Type: Part-time
Part-time hours: 20 per week

Salary: $16.00-$17.00 per hour

Schedule:
  • Day shift
  • Monday to Friday

COVID-19 considerations:
All employees are required to wear a mask, common surfaces are sanitized regularly, vaccination required.

Experience:
  • Payroll: 1 year (preferred)

Application deadline: start date: 2022-05-24

Example 2

Company description

We are a small accounting firm located in Saint-Laurent, Montreal. We are currently seeking a part-time (3 days per week) payroll clerk to prepare payroll for our clients. Secondary duties include bookkeeping, filing, and other various small office tasks. We are a closely knit team with over 25 years of experience and great employee retention. We are looking for someone who is organized, can work autonomously, and has good problem-solving skills. Many of our clients are small businesses and family run operations.

Job description

Responsibilities:

- Prepare weekly, bi-weekly, and monthly payrolls for clients using Acomba

- Prepare and file monthly deductions at source remittances

- Prepare and file annual payroll summaries

- Print out payroll cheques

- Communicate with Revenue Quebec and the Canada Revenue Agency when necessary

- Preparation of annual T4 and RL-1 forms

- Preparation of record of employment forms

Requirements:

- Intermediate knowledge of Microsoft Excel

- Beginner – Intermediate knowledge of Microsoft Word

- Acomba (Preferred)

- Knowledge of Sage 50 or Quickbooks (Preferred)

- 1-2 years of experience in accounting or payroll

- Being able to communicate with Revenue Quebec in French

- Being able to communicate with our clients in French and English

- Comfortable with numbers

Job Type: Part-time

Salary: From $20.00 per hour

Benefits:
  • Casual dress
  • On-site hour shift

Example 3

About the Company

Alexanian Carpet & Flooring was started in Hamilton, Ontario in 1925. Still proudly a family business today (97 years later), the company has strived significantly over many decades with 20 stores across Ontario. We strive on excellent customer satisfaction and professional expertise on carpet, flooring, and window coverings.

About the Role

Pay rate will be based on experience in payroll and with the ADP system. The payroll position itself will not require full-time hours and the hours will be very flexible. However the company is open to expanding the role to a full-time position with varied other administrative responsibilities depending on the candidate.

Duties and Responsibilities

  • Process company payroll twice per month using ADP WorkforceNow
  • Control time records, employee records, rates of pay, hires, changes, and terminations within payroll system
  • File government forms as necessary, including T4s and ROEs
  • Keep detailed files of payroll related employee documents
  • Verify accuracy of sales commissions figures before pay date
  • Verify accuracy of time sheets before pay date
  • Control employees being added to and removed from employee benefits plan, and make appropriate changes to payroll
  • Post payroll values into company accounting system
  • Respond to payroll inquiries from company employees
  • Perform various other administrative tasks as required

Qualifications
  • Microsoft Excel familiarity
  • ADP WorkforceNow experience preferred
  • Payroll experience preferred
  • Strong organization and ability to multitask

Job Types: Full-time, Part-time

Salary: $20.00-$25.00 per hour

Benefits:
  • Dental care
  • Disability insurance
  • Extended health care
  • Life to Friday

Example 4

What you’ll do:

· Processing payroll semi-monthly for 200+ hourly employees using ADP.

· You will onboard employees into payroll including verifying new hire documentation for accuracy and completeness and providing relevant assistance to employees as required.

· You will verify and reconcile all employee submitted timesheets for accuracy and completeness and follow up as required.

· You will stay updated on changes in payroll regulations, tax laws, and labor laws, and ensure compliance in payroll processing.

· Filing and maintaining of records in an organized manner

· Other related administrative duties as needed.

Qualifications:

· A college diploma or university degree in a related field (i.e. Commerce, Finance, and/or Accounting) is preferred

· You have 2+ years’ experience supporting full-cycle payroll for hourly and salaried employees in Canada.

· You have experience using MS Excel in an intermediate capacity (formulas, filter, Vlookup, pivot table) to provide detailed reporting & analytics.

· Clear, fluent written and spoken English, at ease communicating with different groups of people.

· Fast-learning and willing to take challenge.

· Excellent analytical and problem-solving skills, with excellent attention to details

· Ability to work at a fast pace with a high degree of accuracy.

· Well-organized and uses good judgment when prioritizing work.

· Job Type: Full-time

· Salary: From $4000 per month

Benefits:

· Casual dress

· Dental care

· Extended health care

· On-site parking

Job Type: Full-time

Salary: From $4,000.00 per month

Schedule:
  • Monday to Friday



Experience:
  • Payroll: 1 year Location: In person

Example 5

Payroll Clerk / Payroll Administrator – Concord, ON

Job Type: Full-time

Salary: $18 - $20 an hour.

Shift: Monday to Friday 08:00am – 04:30pm

Major Intersection: Westburne Drive and Basaltic Road, Concord

Job Purpose:

To process and maintain accurate and organized Payroll system. Using software and regular information from the HR.

Qualifications:

· College diploma at a minimum

· Excellent oral and written English

· At least 1 year of experience in the payroll record keeping. including experience with different payroll software’s.

Skills Required:

· Experience with computerized record keeping programs

· Good knowledge of Microsoft Word and Excel

· Strong organizational skills

· Team player

· Ability to meet deadlines

· Experience in ADP payroll software or any similar will be an asset.

Job Responsibilities and Duties:

· Ensure all receiving records are imported to payroll software.

· Prepare cheques with back up documentation for signature.

· Print all accounts payable reports and maintain all payroll accounts files.

· Reconcile month-end.

· Distribute incoming/outgoing mail.

· Assist with HR in managing Payroll.

· Any other tasks assigned by manager or senior management

· Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, using manual or computerized systems

Perform clerical duties, such as maintain filing systems

Job Types: Full-time, Permanent

Salary: $18.00-$20.00 per hour

Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Morning shift
  • Overtime
Supplemental pay types:
  • Overtime pay

COVID-19 considerations:
All Public Health Measures will be followed here.

Ability to commute/relocate:
  • Concord, ON L4K 4W8: reliably commute or plan to relocate before starting work (required)

Experience:
  • Payroll: 1 year Location: One location

Example 6

GFR Pharma is a privately held manufacturer of natural health products. As a proud Canadian company located in Coquitlam B.C., we are committed to manufacturing high-quality products for our customers.

As GFR continues to grow we are looking to add some support to our Payroll team. You have an interest in the wellness and nutritional sector and want to take your career in a direction that fits with your lifestyle. Working within a supportive team and lead by a finance leader who is focused on the team’s personal and professional development you will be able to grow your career as far as you wish to take it. You’ll be working alongside our Payroll & Benefits Administrator.

What you’ll get to do (apart from working with a great team):

  • Support the Process bi-weekly payroll and ensure accuracy for payroll records by entering and/or monitoring changes in exemptions, insurance coverage, job title and department/division transfers.
  • Support the processing of information changes for employees and update the benefits providers of the changes.
  • Help process and manage all WCB, STD & LTD claims.
  • Support processing all hiring and termination related documentation, including preparation of ROEs.
  • Monitor employee’s vacation usage, sick hours and attendance.
  • Trouble shoot and assist the management team and employees with time cards exceptions and any issues that arise.
  • Reconciliation of benefits summaries with benefit providers and payroll system.

What you bring to us:
  • Excellent communication skills both written and verbal.
  • 2+ years of experience in Payroll Processing.
  • Working towards payroll designation is an asset.
  • A generous and kind team player who can troubleshoot and work effectively with various people.
  • Good MS Office – particularly Excel and Outlook.
  • Experience working with Ceridian Dayforce a strong asset.
  • Strong organization skills and thrive in a fast paced and deadline driven environment.
  • Available to work on site Monday to Friday 9:00am to 1:00pm.

With employee of the month awards, educational allowances as well as a comprehensive benefit and compensation program (profit sharing) you will be supported in your growth and career development in an industry that is exploding with opportunity. Can we count on you? Please send in your resume with a short email on why you want to work at GFR (go look at our website at [website]). We’re looking forward to meeting you!

Job Type: Part-time
Part-time hours: 20 per week

Schedule:
  • 8 hour shift
  • Monday to Friday

Application you eligible to work in Canada?

Example 7

Job Overview

Cougar Fuels Ltd. is looking for a Payroll Clerk to join our team! This is a Monday – Friday position located in Bonnyville.

Key Accountabilities:

· Maintains payroll information by collecting, calculating, and entering data

· Communicating with team members and assisting them with inquiries

· Administration of company benefits

· Maintaining data bases for various tracking systems’

· Assist with onboarding of new employees

· Processing payroll and payroll records

· Record keeping and filing

· Stay up to date on payroll best practices and Alberta Employment Standards

· Investigate and resolve any discrepancies in payroll

· Other duties as assigned

Education, Experience and Skills:

· Previous experience in a similar role is required (2 years minimum)

· Previous experience with benefits and compensation is required

· Ability to maintain confidentiality

· Familiarity with Dayforce/Ceridian software is an asset

· Proficiency in Microsoft applications is required (Microsoft Word and Excel)

· Motivation and ability to work independently or within a team environment

· Post secondary education in related field considered a definite asset

· Ability to be organized with a strong eye for detail

· Excellent time management skills

· Outstanding accounting and reporting skills

· Strong communication and customer service skills, both verbal and written

· Strong data processing skills

· Excellent analytical skills

While the above requirements are preferred, Cougar Fuels is willing to train someone who may not meet all the criteria but is eager to learn – apply now for this exciting career opportunity!

Why Cougar Fuels?

We want you to have a job you’re genuinely excited about—as well as opportunities to learn and challenge yourself or mentor others. Cougar Fuels Ltd. offers competitive wages, future growth opportunities, RRSP’s, and an exceptional benefits package.

Job Types: Full-time, Permanent

Benefits:
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Vision care
Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday



Experience:
  • Payroll: 1 year Location: In person

Example 8

JOIN OUR TEAM

Our mission is simple: we make journeys easier and more enjoyable for our customers. We want to lift their spirits by delivering little boosts along the way.? We care about our people and our communities, and we look for ways to uplift people first. Wherever your journey’s going, we can help you get there.?

Payroll Clerk

Department: Payroll

Location: 4204 Industrial Boulevard, Laval, Quebec, H7L 0E3

Type: Temporary, full time (8 months, until the end of December 2022)

Hybrid mode: 3 days in the office and 2 days remotely

Do you have exceptional analytical skills? Are you passionate about data analysis? Does the payroll industry speak to you? If so, look no further, we have the job for you!
THE ROLE
Reporting to the Senior Payroll Manager, as part of the payroll team, the clerk is responsible for supporting and completing records of employment.
WHAT YOU’LL DO
Here are just a few ways that you’ll help make journeys better: ?

  • Analyze dates;
  • Analyze payroll data;
  • Send emails;
  • Make necessary corrections in Workday software;
  • Submit Records of Employment to Service Canada.

WHAT YOU’LL NEED
We want you to join our team! Here’s what we’re looking for:
  • Comfortable with repetitive tasks;
  • Excellent knowledge of Microsoft Office software (Excel, Word, PowerPoint and Outlook);
  • Experience with Workday and (Peoplesoft an asset) software;
  • Be meticulous while having a good speed of execution;
  • Excellent stress management skills;
  • Demonstrate excellent customer service skills;
  • Ability to meet tight deadlines;
  • Demonstrate a high level of confidentiality in the handling of files;
  • Bilingualism (an asset);
  • One (1) year of experience with Record of Employment processing.

WHY WORK WITH US
Our store and office employment opportunities offer you quick career growth with an international company, plus a dynamic work environment that puts people first. Wherever you are in your journey, we have a place for you. Here’s some of the exciting perks we offer:
  • Employee discounts in stores and with multiple of our partners;
  • Paid time off plan including vacation, sick days and personal days;
  • Work in a collaborative, dynamic and high performing team;
  • Learning opportunities to develop new skills and to evolve professionally in a fast-growing company;
  • Work in hybrid mode.

Couche-Tard places great importance on diversity in the workplace and is committed to the principle of employment equity by encouraging applications from designated groups, i.e.: women, Aboriginal people, people with disabilities and visible minorities.

We thank all applicants for their interest in this position; only those selected will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 8 months

Schedule:
  • 8 hour to Friday

Example 9

Position Summary: Dakota Tiwahe Services requires a Finance/Payroll Clerk for the Dakota Tiwahe Services Administration Office in Sioux Valley Dakota Nation, MB. The position is responsible for providing clerical/financial support to the Financial Officer.

Duties Include:

· Data entry into Sage accounting software

· Knowledge of Payworks or other payroll software an asset

· Ensures process is followed for all financial transactions

· Develops a comprehensive filing system

· Accounts Payables/Receivables

· Posting day’s receipts, filing & tallying deposits, coding, totaling, batching, entering verifying and reconciling transactions, such as accounts payable and receivable in a precise manner

· Compilation of budget data and documents based on estimated revenues, expenses, and previous budgets

· Enters and updates all payroll information with the pay system

· Other duties deemed necessary

Qualifications:

· Business Administration Finance Specialization or equivalent experience in the Finance Filed

· Financial training and demonstrated experience working in a financial office

· Ability to work at an interpersonal level in MS Office applications

· Excellent organization, interpersonal and communications skills

· Demonstrated knowledge and respect for the Dakota Culture and Traditional philosophy

· Have a valid driver’s license, access to a vehicle and willing to travel

· Good time management and organizational skills

· Excellent work record / history

· Fluency in the Dakota Language an asset

· Successful completion of a current Criminal Record Check with the Vulnerable Sector Section Query, Prior Contact Check, & Child Abuse Registry Check, or proof of submission of all required checks

Competition Number:DTS202301

Application Deadline: September 8, 2023 4:00pm

Submit Cover letter and Resume indicating Competition Number:

Dakota Tiwahe Services Inc. - Human Resources

P.O. Box 39 Griswold, Manitoba R0M 0S0

Phone: [phone number] Fax: [phone number]

Job Types: Full-time, Permanent

Salary: $40,000.00-$68,000.00 per year

Benefits:
  • Dental care
  • Extended health care
  • Vision care
Flexible Language Requirement:
  • French not required
Schedule:
  • Monday to Friday



Ability to commute/relocate:
  • Sioux Valley Dakota Nation, MB R0M0S0: reliably commute or plan to relocate before starting work (required)

Education:
  • Secondary School (required)

Experience:
  • Social Services: 5 years (required)


Work Location: In person


Application deadline: start date: 2023-09-11

Example 10

CARO Analytical Services is an employee-owned environmental and food laboratory that provides professional analytical testing services to public and private clients throughout Western Canada.   Whether supporting a client cleaning up a contaminated site, providing water quality data to ensure Canadians have access to clean water, or supporting the government in testing our food source for potential pesticide exceedances, CARO provides the data essential to the success of these programs.  CARO also happens to have a pretty awesome corporate culture thanks to a great team of employees who take their jobs seriously, but not themselves: We are charismatic scientists, driven to make the world safer and healthier.



Description: Payroll Clerk - Richmond BC (Full Time)



Responsibilities and required tasks:

  • Maintain and update employee information including new hires and termination.
  • Prepare, verify and process all employee payroll related payments.
  • Complete, verify and process forms and documentation for administration of benefits.
  • Prepare payroll related filings and supporting documentation, Records of Employment and other statements.
  • Manage benefits enrollment of staff.
  • Preparation and issuance of tax documents.
  • Reconcile the general ledger regarding payroll transactions.
  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts.
  • Prepare benefits reports, labour cost reports and budget and variance analysis.
  • Manage payroll queries from internal and external stakeholders.
  • Grant application completion and processing.
  • General accounting tasks which may include AR and AP processing.
  • Other administrative duties as required.















Skills and qualifications:

  • Post-secondary training in Payroll. Working towards or recently completed the PCP program is an asset.
  • At least two years payroll related experience. Accounting experience is an asset.
  • Knowledge of share and dividend payments and related tax preparation
  • Knowledge of tax regulations and deductions in other provinces.
  • Knowledge of Avanti and Sage 300 or experience with other payroll platforms and ERP systems.
  • Exceptionally friendly interpersonal and communications skills with clients and staff.
  • Detail-oriented and accurate data entry skills.
  • Ability to work in a high-energy environment and handle multiple tasks and deadlines.
  • Self-motivated with initiative to continually improve.
  • Good analysis and critical thinking skills.
  • Intermediate level Excel and MS Office skills is a must-have.
  • Power BI and Power Pivot experience an asset.












Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Flexible schedule
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
Flexible Language Requirement:
  • French not required
Schedule:
  • Day shift
  • Monday to Friday



Experience:
  • Payroll: 2 years (preferred)
  • Accounting: 1 year Location: In person
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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Payroll Clerk skills and qualifications

A Payroll Clerk is a critical part of an organization. They are responsible for ensuring that everyone receives their pay on time. A successful Payroll Clerk candidate will usually have skills and qualifications including:

  • Ability to be organized with a strong eye for detail
  • Excellent time management skills
  • Outstanding accounting and reporting skills
  • Strong communication and customer service skills, both verbal and written
  • Strong data processing skills
  • Excellent analytical skills

What does a Payroll Clerk do?

A Payroll Clerk ensures each employee is paid every pay cycle. They are responsible for approving all information in the payroll system, such as employee salary, hours worked, benefits, privileges, and bonuses. They verify employee attendance and make all necessary tax deductions. Additionally, Payroll Clerks prepare payslips, records of employment, and tax forms. They are usually required to perform their duties via a digital system, but some smaller companies may still require a Payroll Officer to complete manual verifications for weekly pays and issue cheques accordingly.

Payroll Clerk experience requirements

A Payroll Clerk does not necessarily need experience in the payroll field. However, a successful candidate should have some experience as an Office Clerk. Experience in human resources is also an asset to this position. A senior-level Payroll Clerk will require a minimum of five to seven years of experience, particularly if they are to be managing a team as well.

Payroll Clerk education and training requirements

A Payroll Clerk is required to have a secondary school education. Candidates with a college degree in accounting, bookkeeping, payroll management, or business administration are considered a strong asset. In large companies with multi-level payroll positions, candidates may need to hold a Canadian Payroll Association certification.

Payroll Clerk salary expectations

According to Indeed Salaries, the average Payroll Clerk in Canada earns a salary of $22.71 per hour. This may vary based on geographical location, type of industry, the size of the corporation, and the candidate’s level of experience and education.

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