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Management Assistant Job Description: Top Duties and Qualifications

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Management Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Assistant Manager
  • Management Trainee
  • Office Assistant Lead
  • Assistant (Human Resources)
  • Management Assistant (w/MS Office proficiency)
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Management Assistant Job Description Examples:

Example 1

Full-Service Real Estate Brokerage in Downtown Vancouver is looking for an experienced and enthusiastic Property Management Assistant to join our team!

Our Residential Real Estate Portfolio is mainly based in Downtown Vancouver, focusing on providing our clients with a first-class experience.

The office is in Downtown Vancouver and the regular working hours are 10 AM � 6 PM: Monday to Friday.

Responsibilities

The Property Management Assistant plays a key role on the property management team, focusing on providing our clients with a first-class experience. In this role, you will assist in the day-to-day admin tasks for a growing portfolio of residential properties, working with our property managers to ensure projects are completed and maintained to the highest standard.

Duties

  • Arrange showings with prospective applicants
  • Coordinating property inspections (move-in and move-out)
  • Providing access and supervising trades hired by the brokerage
  • Update listings on the company website and Craigslist
  • Ensure that all files are complete, accurate, and have properly executed documentation
  • Provide high-quality customer service to all our landlords and tenants
  • Assisting with Buildium and implementation (i.e. lease uploads, insurance uploads, update info such as parking/ storage, appliances, etc.)
  • Properly filing and keeping records in the computer drive and physical filing system

    Qualifications

  • Strong proficiency with Microsoft Office and Google Products
  • Must have organization skills, excellent customer service and multitasking skills
  • Must be able to work in a team environment
  • Passionate with Vancouver Real Estate
  • Person of Integrity
  • Fluent in English, both written and verbal
  • (Bonus) Fluent in Mandarin, both written and verbal
  • Highly efficient and organized with strong time management skills
  • Friendly, punctual, and a team player
  • Strong interpersonal and relationship-building skills
  • Accounting skill is an asset
  • Rental Property Management License in BC is an asset

    Salary will be based on level of skills and experience.

    Job Types: Full-time, Permanent

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • 8 hour shift
  • Monday to Friday



    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • administrator assistant: 2 years (preferred)
  • working in a property management company: 2 years Location: In person

    • Example 2

    ASI Corp is hiring for a Product Manager Assistant position in our Vancouver, Richmond, Canada Office. The Product Manager Assistant will provide administrative assistance to Product Manager team and will work very closely with our vendors and Sales Team.

    Salary:

    ASI offers a very competitive salary depending on experience.

    Benefits:

    ASI Corpdemonstrates our commitment to the health of our employees by offering all full-time employees a full complement of medical, dental and vision coverage.

    Responsibilities:

    � To provide direct support to Product Managers and the purchasing team

    � Coordinate the flow and purchases of inventory replenishment for sales team, with the goal of maximizing sales, available and inventory turnover, while minimizing surplus targets

    � Implement corrective actions, identify vendors and categories with low in-stock by generating and analyzing vendor forecasts

    � Evaluate daily purchasing reports, prioritize purchase orders by critical need; ensure orders meet the optimal levels to maximize profit and sales

    � Initiate and verify price changes in the computer inventory system

    � Ensure orders are entered, reviewed, approved, released and send to vendor for process, monitor open orders and keep track on order delivery dates update

    � Generate and setup vendor rebate and promotion based on agreement and work with Sales and Supplier to capitalize on business opportunities

    � Follow up customer/vendor claims and RMA

    � Other duties as assigned

    Requirement:

    � Proven ability to organize, prioritize and multitask in a fast-paced environment with constant interruptions

    � Strong analytical ability and detail oriented

    � Positive attitude, ability to work with a high level of energy and focus

    � Excellent oral and written communication skills

    � Bachelor�s degree with computer distribution/vendor claims process experience a plus

    About Us:

    Founded in 1987, ASI Corp. is a national distributor of IT hardware and software products, maintain 9 sales/warehouse locations in the US and Canada. For over 35 years, ASI has continually taken a lead role in setting new standards in the distribution of IT solutions and value-add services. Today, ASI carries over 150 product lines and has over 10,000 of the most in-demand products.

    ASI Corp is an equal opportunity employer (EOE).

    [website]

    Job Type: Full-time

    Pay: $15.65-$26.29 per hour

    Benefits:
  • Dental care
  • Life insurance
  • Vision care
    Schedule:
  • 8 hour shift
  • Monday to Friday
    Supplemental pay types:
  • Bonus pay

    Ability to commute/relocate:
  • Richmond, BC V6W 1G3: reliably commute or plan to relocate before starting work Degree (preferred)

    • Example 3

    Hours: Monday-Friday 40 hours/week | Fulltime Permanent
    Location: 316 Spruce Street South, Timmins ON

    Living Space is a non-profit corporation dedicated to ending homelessness by providing services, shelter, project coordination and planning. It operates programs, including a free low-barrier emergency shelter at 316 Spruce Street South, where a range of community partners offer services to help people transition into stable housing. Living Space coordinates planning, volunteer training, and funding applications to support efforts to end homelessness.

    Position Summary:
    Under the general direction of the Senior Management Team, the Data Management Assistant is responsible for operating the day-to-day intake and screening of all clients accessing Living Space and will ensure intakes are completed and distributed to the appropriate program for action. The Data Management Assistant will also be responsible for supporting the intake process for the Cochrane District System of Care�s Homeless By-Name List (BNL) referrals.

    The Data Management Assistant will conduct intakes (in-person, video, or phone), risk and vulnerability assessments for all new and existing clients of Living Space and the Cochrane District System of Care. The individual will be responsible for preparing and maintaining all appropriate administrative records.

    Requirements:

    � Paid or unpaid experience working with vulnerable individuals.

    � Post-secondary degree or diploma in Systems Development, Community Development, or related field. A combination of relevant education and work experience will be considered an asset.

    � 1-3 years experience in a relevant field.

    � The ability to engage and work with a broad range of clients with diverse and complex issues.

    � Demonstrated critical thinking skills including strong clinical judgement and conflict resolution skills.

    � Knowledge and understanding of the complex issues related to addictions, mental illness, poverty, and homeless, as well as the impact of social/cultural/economic factors on the determinants of health.

    � Experience with electronic reporting and case notes is considered an asset.

    � In-depth knowledge of social service, housing, and support services in Timmins and the Cochrane District required.

    � A satisfactory Vulnerable Sector Criminal Records Check is required.

    � Living Space has a Vaccination Policy that requires employees to take part in COVID-19 vaccination programs recommended by Public Health and provide an up-to-date TB screening record.

    Core Competencies:

    � Experience working in a cross-cultural environment.

    � Experience advocating for marginalized and complex clients.

    � Demonstrated knowledge of issues related to poverty, homelessness, substance use, and mental illness.

    � Demonstrated ability to work independently in community settings with minimal supervision.

    � Demonstrated ability to develop a wide range of high-quality written materials. This includes but not limited to case notes, shift logs, incident reports, legal documents, and electronic documentation.

    � Proven effective time management skills.

    � Demonstrated strong sense of initiative, personal accountability, and dependability.

    � Familiarity with community partners and the programs they offer.

    Specific Duties:

    � Conduct initial intake assessment using established criteria, risk assessments, and safety planning.

    � Directly support the maintenance of the Cochrane District System of Care�s By-Name List (BNL).

    � Follow up with high-risk clients who have registered for services and are awaiting connection to services.

    � Provide phone coverage of the intake lines during business hours.

    � Respond to telephone, email and in-person inquiries from clients and community partners.

    � Update agency database of client enrollment information, including demographic data.

    � Keep careful and accurate records and maintain client case files of all relevant information.

    � Support the provision of appropriate data and data reports to support monthly reporting for intake, housing, and shelter use reporting.

    Applications must contain a cover letter and resume, and will be received in confidence by the Operations Manager.

    Disclaimer:

    This job posting indicates the general nature and level of work expected. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent. The incumbent may be asked to perform other duties as required.

    An Equal Opportunity Employer

    Living Space is committed to equitable recruitment practices and to achieving a diverse workforce and strongly encourages applications from historically marginalized and/or underserved/underrepresented communities, especially individuals who identify with diverse gender and sexual identities (including LGBTQ2+); women; Indigenous/Black/people of colour; people living with disability, HIV and/or other chronic/long-term health conditions; and people with lived experience of mental illness, substance use, trauma, and poverty.

    Job Type: Full-time

    Salary: From $20.00 per hour

    Benefits:
  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
    Schedule:
  • Day shift
  • Monday to Friday

    Experience:
  • Systems Development or Data Management: 1 year deadline: 2022-11-18

    • Example 4

    Description OF JOB:

    The individual will assist the Manager, Risk and Physical Resources with all EOHU real estate and capital assets; exercise control over the buildings to safeguard the real estate investments; ensure proper maintenance of the building infrastructures and assets; perform regular day-to-day facilities operations; communicate with contractors, landlords, and tenants and oversee facilities projects.

    Qualifications:

  • Post-secondary graduate in a Business Administration/Property Management related program.
  • Knowledge of Ontario Building Code, Fire Code and relevant Acts and bylaws.
  • Experience in property/facilities, asset and project management knowledge of building infrastructure and mechanical/electrical and life safety systems.
  • Health and Safety Certification.
  • Experience with computer-based information systems.
  • Good communication skills in both official languages.
  • Must possess a valid driver's licence and the use of an automobile.

    Applications will be accepted until June 27, 2022.

    We are an equal opportunity employer.
    Only those selected for an interview will be contacted.

    Please send your application to:
    Human Resources Department
    Eastern Ontario Health Unit
    1000 Pitt Street
    Cornwall, Ontario K6H 5T1

    or apply online at :[website]

    The Eastern Ontario Health Unit strives to meet the standards set out in the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Regulation, and will support candidates to modify our recruitment and selection process, should there be a need to modify or remove barriers in order to accommodate those with disabilities, if requested. Should a candidate be contacted and require accommodation at any point throughout the recruitment and selection processes, please notify the Human Resources representative who has contacted you.

    Job Type: Full-time

    Salary: $64,937.60-$73,346.00 per year

    Additional pay:
  • Overtime pay
    Benefits:
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • Flextime
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care
  • Wellness program
  • Work from home
    Schedule:
  • 8 hour shift

    Education:
  • DCS / DEC (required)

    Experience:
  • property/facilities: 1 year (preferred)

    Language:
  • English and French fluently (required)

    Licence/Certification:
  • Health and Safety certification (preferred)
  • Driver's license and use of an automobile deadline: 2022-06-27

    • Example 5

    Job Title: Order & Inventory Management Assistant

    Location: Richmond Hill ON, Main Office

    Employment Type: Full-Time, Permanent

    Role Summary

    The Order & Inventory Management Assistant will be responsible for order processing, inventory management and solutions coordination to support the Company�s success.

    Core Competencies

    � Customer Focus

    � Attention to Detail

    � Communication

    � Planning and Organizing

    � Problem Solving

    Responsibilities

    � Responsible for order processing and inventory control management

    � Prepare daily sales reports and shipment status update

    � Proactively follow-up on orders to facilitate a smooth sales /order experience

    � Follow up with customers on product exchanges

    � Communicate and coordinate with customers and internally to address inquiries and resolve issues

    � Perform a variety of administrative support in all responsible areas in order to support the company�s success

    Requirement

    � 1-2 years experience performing inventory control, data entry or sales support preferred

    � Knowledge of customer service principles and practices

    � Proficient in Microsoft Office (Word, Excel, Outlook)

    � Excellent organizational skills and multi-tasking capabilities

    � Must have effective written and oral communication skills in both English and Mandarin

    Additional Information:

  • This is a full-time job position

    Application:Email your resume to apply.

    TP-Link Canada Inc. is an equal opportunity employer.

    While we sincerely thank all applicants for their interest, only those who are selected for an interview will be contacted.

    All personal data being collected will be treated in strict confidence and used for recruitment purposes only.

    Job Types: Full-time, Permanent

    Benefits:
  • Extended health to Friday

    • Example 6

    Our client is an all-encompassing courier company across Canada, and they are in urgent need of positions in the areas of technology, marketing and logistics. Offering a collaborative and flexible environment, the company is a fast-growing, diverse organization that not only delivers packages, but excellent customer service. Full company benefits and plenty of room for growth provided!

    Position Title:Driver Management Assistant

    Position Type:Full-time

    Locations:Toronto, ON; Mississauga, ON; Montreal, ON

    Responsibilities:
  • Coordinate driver delivery area and time schedule

  • Complete duties arranged by the Operations Supervisor

  • Oversee the delivery KPI of drivers

    Qualifications:
  • Legally able to work in Canada with a valid SIN number

  • Good PC skills

  • Good time management and organizational skills

  • Good teamwork spirit

  • Fluent in Mandarin and English

    Company Benefits:
  • Free staff meals
  • Dental & vision care
  • Life insurance
  • Health insurance
  • Lots of room for advancement

    Job Type: Full-time

    Benefits:
  • Dental care
  • Discounted or free food
  • Life insurance
  • Vision care
    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work deadline: 2022-06-13

    • Management Assistant job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of a Management Assistant job summary

    Our production plant is looking for a management assistant to round out our management team. The successful candidate will assist the plant manager in everyday operations, especially in facilitating communication with Spanish-speaking employees. It’s essential to have excellent computer, communications and organizational skills. You must have a driver’s licence in good standing, and any experience in production or manufacturing is a bonus. That goes for a background in payroll and human resources as well. Tasks you’ll help the manager with include purchase ordering, product selection and human resource managing such as setting employee schedules and assigning tasks to team members. We also offer a management development program, so we’re looking for people who aspire to become managers one day.

    Management Assistant responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

    • Act as an interpreter of sorts between English and Spanish speakers; translate written and email communications from English into Spanish
    • Help in a large degree with management of Spanish-speaking employees, answering their questions and giving them assignments
    • Perform basic human resources tasks such as employee shift scheduling and overseeing new-employee onboarding and training
    • Ensure smooth operations on production line, addressing any quality control issues promptly
    • Process paychecks, ensuring their timely delivery to employees; manage their tax information
    • Cultivate and maintain an environment that promotes respect of diverse backgrounds

    Management Assistant qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Strong written and verbal English and Spanish skills; additional knowledge of Russian a huge bonus
    • Ability to act as a go-between for English and Spanish speakers while conveying all essential information
    • Minimum of high school diploma or equivalent
    • Preferred minimum of one year MS Office experience and payroll processing experience
    • Valid driver’s licence and good driving history
    • Eye toward the big picture while staying on top of daily operations
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    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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