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Bookkeeper Job Description: Top Duties and Qualifications

A Bookkeeper, or Accounting Technician, provides daily management of accounts, keeps businesses aligned with provincial and federal tax laws and manages accounts payable and receivable. Their duties include record maintenance, clerical work, and data entry.

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What does a Bookkeeper do?

The role of a Bookkeeper is to enter a company’s financial information into a general ledger using software specific to the accounting and financial industry. With the aid of computer software, Bookkeepers are able to update records and forecast spending for the next month, quarter, or year. In smaller organizations, some Bookkeepers may track income and expenses. Bookkeepers who work for larger organizations may post transactions, prepare reports, and analyze data for the company overall or for specific departments.

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Bookkeeper Job Description Examples:

Example 1

Bookkeeper and Tax Preparer for CPA firm

We are a small CPA firm, sole practitioner (CPA, CA) and three full time (non-CPA) staff, that specializes in small business corporate and personal tax. One of our family is moving to Victoria shortly, so we have an immediate vacancy. Our office is located on the edge of Steveston at the south end of No. 2 Road. The position would be ideal for someone with local roots, as our existing group all live very close to the office. Appropriate experience is of course important, but fit with our group will be paramount.

The position is self-explanatory from the title. You must be able to work independently on client year-end bookkeeping engagements, prepare compilation engagement working paper files and draft corporate tax returns. If you have little or no experience on the latter two, we can provide support and training in that area, as long as your accounting skills and experience are solid.

You will be required to draft personal tax returns as well. Again, if you have little experience in this area, we can provide training and support, including enrolment in a personal tax return preparation course later in September (starting soon).

This is a full time, permanent, in-office position. Some flexibility is possible, and we are very accommodating when it comes to supporting family and personal time, during the work week and around holidays. Compensation will be discussed based on experience and agreed upon work hours. We do not have a benefits plan, but do provide market compensation plus bonuses.

Please email your resume and a bit about yourself in the body of the email to Dereck Hamada, CPA, CA at [website] Thank you in advance but I will only reply to appropriate candidates for an interview.

Job Types: Full-time, Permanent

Salary: $25.00-$32.00 per hour

Benefits:
  • Flexible schedule
  • On-site parking
  • Paid time off
    Schedule:
  • Monday to Friday
    Supplemental pay types:
  • Bonus pay
  • Overtime pay



    Ability to commute/relocate:
  • Richmond, BC V7E 0A7: reliably commute or plan to relocate before starting work (required)

    Education:
  • Secondary School (preferred)

    Experience:
  • QuickBooks: 1 year (preferred)
  • Bookkeeping: 1 year (required)

    Language:
  • English Location: In person

    • Example 2

    WHO WE ARE

    At Versatile Developments we focus on building long-lasting relationships with both our customers and employees through hard work, transparency, respect, and a family first mentality.

    Versatile Development was established in 2019 and primarily focuses on restaurant, office, retail and commercial renovation and design, tenant improvements and residential construction.

    Building Versatile Developments has brought together many areas of expertise and over 35 years of construction experience which has given life to our company culture and a growing business that maintains a strong personal experience for both our employees and customers.

    WHAT WE�RE Looking FOR

    Position: Bookkeeping Administrative Assistant

    Location: Edmonton and Area

    Job Type: Full Time 12-month contract position (Maternity Leave Coverage) with the possibility of extension

    Responsibilities:
  • Manage and organize all daily recordkeeping including general data entry, expenses, and credit card tracking
  • Performing Accounts Receivable and Accounts Payable functions including balancing cash and posting sales invoices
  • Research account transactions to identify and resolve discrepancies
  • Accurately posting transactions utilizing proprietary data system
  • Managing permit submissions as per project and municipality requirements
  • Tendering invitations to Subcontractors to bid on commercial and residential projects, including following up with Trades for es in a timely manner
  • Drafting Subtrade Contracts to Subcontractors and following up for executed Contracts in a timely manner
  • Accurate and timely submission of client invoices
  • Accurate and timely submission of all payroll hours

  • Other duties as assigned

    Required Skills:
  • Valid driver�s license and reliable transportation
  • Minimum two years� administrative experience in an office setting preferably within the construction industry
  • Experience with Bookkeeping, Accounts Receivable and Accounts Payable would be considered an asset
  • Strong computer, recordkeeping and organizational skills including intermediate MS Word and Excel knowledge is required
  • Excellent attention to detail and accuracy
  • Enjoys working in a fast-paced environment
  • Enjoys being part of a team

    Job Types: Full-time, Fixed term contract

    Salary: $45,000.00-$60,000.00 per year

    Benefits:
  • Casual dress
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
    Schedule:
  • 8 hour Location: One location

    • Example 3

    \ MU Property Management is locally owned and operated in Dieppe, New Brunswick, and provides residential and commercial property management services. With over 10 years in the property management industry, we pride ourselves on our reputation for excellence.

    We are currently seeking a Bookkeeper to join our team.

    Summary OF Position

    The Bookkeeper is a key member of the accounting team and is responsible for all financial reporting related to day-to-day operations of the portfolio including the preparation of financial statements, cash flow reports, annual budgets, and monthly/quarterly reports.

    Responsibilities

  • Review lease administration and perform monthly rent roll validation and preparation
  • Record rental receipts and update tenant receivable reports
  • Assists in processing accounts payable
  • Maintains the general ledger and working paper files by preparing necessary journal entries
  • Prepares monthly financial statements in accordance with GAAP
  • Prepares annual budgets and monthly cashflow reports
  • Job costing, including analyzing and closing jobs/work orders monthly
  • Recommends and implements enhancements to current procedures within own area of responsibility
  • Maintain accurate and organized filing system for accounting department

    Skills AND Specifications

  • Communicate to different levels of employees within the organization
  • Must be a self-starter
  • Attention to detail is a must
  • Excellent problem-solving and analytical skills
  • Excellent communication skills
  • Excellent organizational skills
  • Must be able to work well under pressure
  • Strong ethical values

    Education AND Qualifications

  • A post-secondary education with a degree/diploma specializing in Accounting, Finance, or related field
  • Computer literate, including advanced skills Microsoft Office 365, Sage 50

    Job Types: Full-time, Permanent

    Salary: $35,600.00-$49,950.00 per year

    Benefits:

  • Dental care
  • Extended health care
  • Vision care

    Schedule:

  • 8-hour shift
  • Monday to Friday

    Job Types: Full-time, Permanent

    Salary: $35,600.00-$49,950.00 per year

    Benefits:

  • Dental care
  • Extended health care
  • Vision care

    Schedule:

  • 8 hour shift
  • Monday to Friday

    Job Types: Full-time, Permanent

    Salary: $35,600.00-$49,950.00 per year

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • 8 hour shift
  • Monday to Friday

    Experience:
  • Bookkeeping: 3 years Location: One location

    • Example 4

    QB Building Solutions Inc. is looking for a full-cycle book keeper to maintain our financial records, including purchases, sales, receipts and payments. The qualified candidate must be able to work unsupervised, meet deadlines, have familiarity with QuickBooks Online, and perform full-cycle book keeping duties.

    Responsibilities

  • Record day to day financial transactions and complete the posting process
  • Perform month-end closings
  • Tracking fixed assets and preparing depreciation schedules
  • Verify that transactions are recorded in the correct day book, suppliers ledger, customer ledger and general ledger
  • Bring the books to the trial balance stage
  • Perform partial checks of the posting process
  • Complete tax forms
  • Enter data, maintain records and create reports and financial statements
  • Process accounts receivable/payable and handle payroll in a timely manner
  • Keeping track of cash-flow statements
  • Ensuring all financial actions comply with local legal requirements

    Requirements and skills

  • Proven bookkeeping experience
  • Solid understanding of basic bookkeeping and accounting payable/receivable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Hands-on experience with spreadsheets and proprietary software
  • Proficiency in English and in MS Office
  • Proficiency in QuickBooks Online
  • High degree of accuracy and attention to detail
  • BS degree in Finance, Accounting or Business Administration
  • Must be able to work in a team environment
  • Must be highly organized and have strong verbal and written communication skills
  • Must be able to stay on task and meet deadlines on time
  • Great interpersonal skills that enable the Bookkeeper to clearly and effectively communicate with other employees

    Job Type: Full-time

    Salary: $20.00-$25.00 per hour

    Schedule:
  • 8 hour shift
  • Day shift

    Ability to commute/relocate:
  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

    Experience:
  • QuickBooks: 1 year (preferred)
  • Bookkeeping: 1 year Location: One location

    • Example 5

    Job Type: Part-Time Bookkeeper- With potential for more work in the future

    We are looking for an individual to join our small team to be a bookkeeper and general office assistant in the cloverdale area. Our candidate should possess, communication, organization, and office skills. They must be able to work independently and be flexible with hours, responsibilities, and duties.

    Job Summary

    General office admin tasks and supportive duties

    AR/AP/Payroll

    Invoicing and Vendor Postings

    Reconcile accounts, credit cards, bank accounts, monthly vendors statements

    Post & Maintain journal entries

    Month End and Final Reports

    Year End Preparation

    Statements for each receivable

    Prepare tax remittance, workers' compensation, and tax return

    Strong Quick Books& MS Office Skills (Word, Excel, Outlook)

    Attention to detail & Organized

    Qualifications & Skills:

    5-10 years of experience in bookkeeping

    Proficient written and oral English skills

    Education:

    Accounting Diploma or Degree

    Experience in Property Management an asset

    Competitive salary/hourly based on experience

    Schedule:

    � 20 hours per week (flexible)

    � Opportunity for more hours � dictated by workload/projects

    Experience:

    � QuickBooks: 5 � 10 years (preferred)

    � Bookkeeping: 5 � 10 years (preferred)

    Expected Start Date: TBD

    Job Type: Part-time
    Part-time hours: 20 per week

    Salary: $20.00-$30.00 per hour

    Schedule:
  • Day shift

    COVID-19 considerations:
    All Customers are required to wear masks.

    Ability to commute/relocate:
  • Surrey, BC V3S 8E5: reliably commute or plan to relocate before starting work (required)

    Experience:
  • QuickBooks: 5 years (required)
  • Bookkeeping: 5 years deadline: 2022-06-30

    • Example 6

    Master Mechanic is a Canadian controlled private corporation, established in 1982 as a franchisor in the after-market automotive repair and maintenance business. With 39 franchise locations throughout Southern Ontario, the firm has a strong reputation for high quality auto repair and regular vehicle maintenance.

    We are looking for a full-time Bookkeeper / Office Manager to join our Head Office team in Mississauga (border off Etobicoke) Head Office. (moving from our current Head Office at 3250 Ridgeway Drive in Mississauga, ON in August/September)

    Salary commensurate with experience and abilities.

    Job Responsibilities
  • Data input of sales, cash receipts and disbursements

  • General ledger reconciliations including bank accounts, credit cards and clearing accounts
  • Bank deposits
  • Accounts receivable
  • Accounts payable
  • Collections
  • Payroll administration and reconciliation
  • Understanding, preparing and remitting HST, source deductions, WSIB, corporate tax and EHT
  • Preparing reports for management
  • Coordinating with and assisting external accountants
  • Oversee internal office administration and coordination
  • Coordinate with advertising agency

    Required experience & skills
  • Proficiency with Excel and MS Word
  • Experience with A/P, A/R, bank & G/L reconciliation, payroll and inventory

  • Must be legally entitled to work in Canada
  • Strong English written and oral communication and interpersonal skills
  • Must have excellent computer skills and ability to adapt to new software systems.
  • Very good analytical and problem-solving skills, accuracy and attention to detail

    Preferred experience & skills
  • Bookkeeping experience: 3 years or more
  • Post-secondary accreditation in accounting or bookkeeping
  • Experience with Sage 50 accounting program

  • Bachelor's Degree
    We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be [website] agencies please.

    Job Type: Full-time

    Salary: $40,000.00-$65,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Mississauga, ON: reliably commute or plan to relocate before starting work 2 years (preferred)

    • Example 7

    Full Cycle Bookkeeper

    A small produce company is seeking a full cycle bookkeeper. The qualified candidate be must be able to work unsupervised, meet deadlines and perform full cycle bookkeeping duties.

    Qualifications & Skills

    Education

    � Diploma in accounting or bookkeeping.

    � Min. 1-3 years of experience as a bookkeeper.

    Skills

    � Must have strong understanding of accounting principles and concepts

    � Experience with QuickBooks and Microsoft Office

    � Ability to maintain strict confidentiality and exercise diplomacy and discretion

    � Excellent attention to detail and high degree of accuracy without supervision

    Language

    � English, spoken and written (Required)

    � Mandarin and/or Cantonese (Required)

    Responsibilities

    � Perform full cycle bookkeeping

    � Accounts Payable/Accounts Receivables

    � Prepare bi-weekly payroll

    � GST / EHC / Various CRA payments and installments

    � Monthly bank reconciles

    � Assist external accountant to complete corporate year end statement

    � General office duties such as filing, answering phone calls

    � Various tasks, as required

    Wages:

    To be discussed based on experience.

    To apply, please submit a cover and resume.

    We appreciate all applicants; however, only those selected for an interview will be contacted. No phone calls or agencies.

    Benefits:
  • Extended health care
  • Flexible working hours

    Job Types: Full-time, Permanent

    Salary: $18.96-$30.67 per hour

    Benefits:
  • Casual dress
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

    Experience:
  • QuickBooks: 1 year 1 year (preferred)

    • Bookkeeper duties and responsibilities

    To excel in the role of a Bookkeeper, individuals must have a good understanding of how to properly manage a company’s financials. The job role of a Bookkeeper includes tracking and managing financial data, entering financial transactions into various databases, notifying upper management of any accounting errors, and organizing financial reports.

    Additional duties and responsibilities of a Bookkeeper include:

    • Fact-checking accounting information
    • Recording all transactions
    • Disseminating reports to staff
    • Balancing subsidiary accounts to reconcile accounts
    • Ensuring all financial actions comply with local legal requirements
    • Preparing financial reports by analyzing, collecting, and condensing account trends and information
    • Using a system to account for the financial transactions made by the company to establish a chart of accounts

    Bookkeeper skills and qualifications

    A successful Bookkeeper candidate has strong financial literacy and natural organizational skills. By being detail orientated, the Bookkeeper keeps accurate financial records. Other key skills and qualifications include:

    • Great interpersonal skills that enable the Bookkeeper to clearly and effectively communicate with other employees
    • The ability to work on multiple projects while adhering to tight deadlines
    • The ability to communicate complex financial data with other members
    • Good data entry skills
    • Familiarity with the general principles of accounting
    • A strong understanding of math and numbers
    • The ability to use various financial transactions such as accounts payable and accounts receivable

    Bookkeeper experience requirements

    The experience required to become a Bookkeeper varies. Because it is an entry-level role, there may be some organizations that require no experience and instead are willing to train on the job if the candidate has a GED or high school diploma. Some companies require one to two years of experience with job titles such as Administrative Assistant, Accounts Payable Coordinator or Payroll Assistant. If a company uses special accounting software, experience with that software may be a requirement for the position.

    Bookkeeper education and training requirements

    Most companies request that Bookkeepers have an advanced degree in math, statistics, or financing. Experience in fields such as business or office administration can take the place of education requirements. Some entry-level bookkeeping jobs may only ask for a high school diploma because training is provided on the job.

    Organizations such as the Canadian Bookkeepers Association and the Canadian Institute of Bookkeeping provide training and certification for all levels of Bookkeepers. Many organizations provide training and certifications in accounting software as well.  

    Bookkeeper salary expectations

    According to Indeed Salaries, the average salary for a Bookkeeper in Canada is $22.38 per hour, which may be dependent on experience, location, and company.

    Job description samples for similar positions

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    Bookkeeper job description FAQs

    What are some specific tasks of entry-level Bookkeepers?

    Entry-level Bookkeepers perform a variety of different tasks. They maintain a complete set of books and records by recording all business financial transactions, such as purchases, expenditures, revenue, invoices, and payments. The Bookkeeper then enters all the financial transactions into a general ledger, which is reported to the Canada Revenue Agency.

    What is the difference between a Bookkeeper and Accountant?

    Bookkeepers and Accountants are two completely different jobs. A Bookkeeper performs the duties of an administrator—they are generally responsible for recording and processing financial transactions such as payroll, invoices, income, and expenditures. The accountant analyzes all financial data, forecasting and budgeting for specific departments or entire companies.

    Does a Bookkeeper do payroll?

    Depending on the company, some Bookkeepers may be responsible for administering payroll. In this role, the Bookkeeper records all transactions into the company’s general ledger and creates financial statements and reports from this data for supervisors and managers. Bookkeepers can also prepare bank deposits, process cheques, and keep track of all payments to vendors.

    What does a Bookkeeper do on a daily basis?

    Bookkeepers maintain the daily financial records of a company by recording transactions every day to ensure all financial records are updated. Other duties and responsibilities include reviewing financial data, paying invoices, tracking purchases, and handling bank deposits.

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