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Project Coordinator Job Description: Top Duties and Requirements

A Project Coordinator is a key part of any campaign as they ensure that the projects are completed on time and within budget. The main responsibilities of a project coordinator include working with team members to create a realistic timeline, following up with team members to ensure everything is running smoothly, and tracking project progress in a variety of ways.

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Project Coordinator duties and responsibilities

When writing a job description for a Project Coordinator, it’s important to specify the duties and responsibilities required to excel in the role, including: 

  • Ensuring project team adheres to provided timelines and deliverables
  • Ensuring documentation is maintained throughout the length of the project
  • Communicating plans, actions, risks, and issues with key stakeholders
  • Solving any issues that may arise during the project
  • Managing and building relationships with multiple teams
  • Assisting the Project Manager with administrative functions and processes
  • Managing day-to-day activities for the Project Management team
  • Analyzing project data and producing progress reports
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Project Coordinator Job Description Examples:

What does a Project Coordinator do?

A Project Coordinator is typically assigned to one project at a time. In large organizations, there may be multiple Project Coordinators. A Project Coordinator will start each project by meeting with the appropriate teams to gather their requirements and work back schedules. From there a Project Coordinator will work with the Project Manager to create a larger work back schedule. As the project progresses, the Project Coordinator will often be responsible for following up with different teams to ensure timelines are being met. For any issues that arise during the project, a Project Coordinator will be responsible for helping teams work through the roadblocks.

Project Coordinator skills and qualifications

A successful Project Coordinator will have various prerequisite skills and qualifications required for the duties of this job, including: 

  • Ability to work independently and as part of a team
  • Excellent time management skills
  • Ability to adapt to changing environments and timelines
  • Excellent attention to detail
  • Excellent communication and organizational skills
  • Strong interpersonal skills
  • Ability to organize priorities based on deadlines
  • Excellent presentation skills

Project Coordinator experience requirements

Successful job applicants generally should have some kind of experience in order to be hired. Often a successful job applicant will have a minimum of two to three years of experience. In some cases, experience in an office setting or in roles such as Administrative Assistant or Executive Assistant could be considered when accompanied by proper certification.

Project Coordinator training and education requirements

A Project Coordinator will generally need to have a university degree in business administration or public administration. A successful job applicant may also need to have obtained a Project Management Certificate. It is also not uncommon for applicants to have obtained a Master’s degree to work in a Project Management Office for large organizations.

Project Coordinator salary expectations

According to Indeed Salaries, the average salary for a Project Coordinator is $51,851 per year. This can vary depending on experience, location, or the company that is hiring.

Job description samples for similar positions

If a Project Coordinator is not what you are looking for, other related job descriptions include: 

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Project Manager job description FAQs

What is the difference between a Project Coordinator and a Project Manager?

In most organizations, a Project Coordinator will report to a Project Manager. A Project Coordinator is responsible for the day-to-day goings-on of a project. The Project Coordinator is typically responsible for following up with the specific teams to make sure they’re meeting the appropriate deadlines. A Project Manager may be responsible for approving schedules and helping to resolve issues that arise.

What does an IT Project Coordinator do?

An IT Project Coordinator can be responsible for overseeing the implementation and launch of new technology software and projects. An IT Project Coordinator will usually have previous experience or knowledge in the industry. They are also responsible for communicating between technical and non-technical teams, and understanding the language used by both.

What should you look for in a Project Coordinator resume?

It’s important to look for an applicant who has experience working in the necessary industry such as IT, healthcare, or construction. If required for the role, look for a Project Coordinator with a valid driver’s license. If speaking French will be required for the role, look for a Project Manager who is bilingual. Lastly, an applicant who has previous experience in a customer service or customer-facing role will have an advantage as a Project Coordinator.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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