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Assistant Property Manager Job Description: Top Duties and Requirements

An Assistant Property Manager is responsible for overseeing the daily activities and maintenance on several rental properties. Typically, an Assistant Property Manager is responsible for overseeing administrative tasks, helping to maintain building upkeep, and ensuring ongoing communication with property tenants.

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Assistant Property Manager duties and responsibilities

When writing a job description for an Assistant Property Manager, it is important to specify the duties and responsibilities required to excel in the role, including: 

  • Processing any incoming or outgoing mail either electronically or manually
  • Reporting any rule infractions, building upkeep, maintenance requirements, or tenant issues to the Property Manager
  • Investigating and resolving any complaints made by tenants
  • Helping with the marketing of the building when required
  • Sorting through, verifying, and processing tenant applications
  • Coordinating with contractors for repairs and facility maintenance
  • Inspecting apartments during move-in and move-out days
  • Helping to train other staff members when necessary
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Assistant Property Manager Job Description Examples:

What does an Assistant Property Manager do?

An Assistant Property Manager is responsible for helping the Property Manager to ensure that rental properties are running smoothly. Generally, an Assistant Property Manager will coordinate with tenants to address any concerns about the maintenance of the property, rent, or other related issues. They will also work with the maintenance staff to schedule regular building updates. An Assistant Property Manager may coordinate with tradespeople in emergency situations such as a burst pipe. It is the job of the Assistant Property Manager to process and verify applications, issue receipts, and manage other documents related to tenants.

Assistant Property Manager skills and qualifications

A successful Assistant Property Manager will have various prerequisite skills and qualifications required for the duties performed in this job. Some of these may include: 

  • Ability to work well with a team and as an individual contributor
  • Excellent communication and customer service skills which include conflict resolution and negotiation
  • Knowledge of basic computer programs
  • Ability to multitask and work in a fast-paced environment
  • Strong leadership, interpersonal and problem-solving skills
  • Ability to improve administrative and organizational processes
  • Health and Safety training

Assistant Property Manager experience requirements

A successful job applicant should have previous work experience in a similar setting or industry. If the applicant will work in a smaller company, then one to three years of experience should be average. If the job applicant will be working in a larger organization, they are usually expected to have more than five years of experience. A good candidate also has previous financial management or administrative experience. Additionally, experience as a people manager is typically preferred.

Assistant Property Manager training and education requirements

A successful candidate will usually have a university degree or college diploma. The areas of focus for these degrees can have a wide range, but generally, they would be within the business administration field or a related discipline. The job applicant will also often need to possess a valid driver’s licence.

Assistant Property Manager salary expectations

According to Indeed Salaries, the average salary for an Assistant Property Manager is $48,830 per year. The salary can vary depending on experience, location, or type of company that is hiring.

Job description samples for similar positions

If an Assistant Property Manager job description is not what you are looking for, other related descriptions include: 

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Assistant Property Manager job description FAQs

What should you look for in an Assistant Property Manager's resume?

When reviewing resumes for an Assistant Property Manager position, look for an applicant with relevant experience. Some applicants may also possess a property management designation, which could be something to keep an eye out for. Also, look for an applicant who has obtained vocational certification in communication or conflict-resolution.

What makes a good Assistant Property Manager job description?

A good Assistant Property Manager job description will provide information about the hiring company upfront. The job description should also contain details about the day-to-day responsibilities of the Assistant Property Manager. The description should also include the type of building and its general location that the Assistant Property Manager is going to be overseeing.

How can you make your Assistant Property Manager job description stand out?

To make an Assistant Property Manager job description stand out, include information about whether the position will require weekend, overnight, or night shifts. It is important that the description includes advantages in working at the specific organization such as performance bonuses or a pension program. To make a job description stand out, it should include a section that answers the question “why work for us?”. Assistant Property Managers may also be interested in knowing the compensation upfront.

Who does an Assistant Property Manager report to?

In most organizations, the Assistant Property Manager will report to a Property Manager. The role could also report into an Operations Manager or an Office Manager. It is common for an Assistant Property Manager to have people report to them such as Electricians, Plumbers, or HVAC professionals.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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