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Event Coordinator Job Description: Top Duties and Requirements

An Event Coordinator, also called a Coordinator, is responsible for planning and organizing trade shows, conferences, seminars, exhibits, festivals, meetings, conventions, and other events. Event Coordinators work for trade, tourism, and professional associations, governments, and convention and conference centers.

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What does an Event Coordinator do?

Event Coordinators handle the details and coordinate employees and contractors for large events. They often research options to help people decide on catering, event locations, entertainment, photography, and more. They allow the people hosting events to focus on enjoying themselves on the special day instead of worrying about the preparation.

Through exceptional event planning, Event Coordinators can improve the reputation of a business or city by organizing an event that promotes the organization’s key goals and strategies.

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Event Coordinator Job Description Examples:

Example 1

About us

VISM Entertainment is the leading brand in North America that specializes in large-scale event and concert planning for various well-known Asian top-tier artists. Based in Vancouver since 2012, VISM GROUP has now expanded its business into six areas: Concert, artist management, event hosting, media production, marketing and ticketing.

VISM Entertainment has hosted more than 200 concerts in North America, Europe, Australia and Southeast Asia over the past 10 years, with an attendance of 500,000 Audiences, creating top-notch performance feasts for audiences everywhere. We have gained a wealth of concert and event planning experiences including pop, hip-hop, classical and traditional arts.

Our growing organization is currently hiring a Social Media and Event Coordinator to join our team. The ideal candidate will have a strong understanding of social media best practices, and responsible for planning, organizing, and executing various events.

Social Media Responsibilities:

  • Post interesting and relevant content on company social media pages.
  • Monitor social media networks for questions and comments, and provide timely and helpful responses to posts.
  • Engage with readers in a smooth and professional manner.
  • Foster an active social media presence for the company

    Event Coordinator Responsibilities?

  • Responsible for planning and organizing various company performance events.
  • Coordinate and communicate with performance theaters and other teams in the early stages.
  • Prepare for the performance events and coordinate on-site activities.

    Job Requirements:

  • Proficient in both spoken and written English and Mandarin
  • Enthusiastic about the performance industry.
  • Strong communication skills and excellent team coordination abilities.
  • Prior experience in event planning and organization is a plus.

    ???????



    ????:
  • mandarin (??)
  • English (??)

    ??????:
  • 25% Location: ????

    • Example 2

    Who We�re Looking For

    We're looking for an energetic professional who loves all things marketing and events to join our team!

    The ideal candidate will be highly creative and organized, enthusiastic, and ready to hit the ground running to support the team at Cowboys Casino.

    Job Description

    � Create and distribute monthly event calendars for all departments.

    � Ensure casino staff are kept up to date on all current casino promotions across multiple channels.

    � Responsible for ordering and updating all in-house digital/print signage.

    � Support the Elite 55 Club Program with all required marketing initiatives and event assistance.

    � Assist the Marketing Manager/Business Development & Event Manager with coordinating casino promotions/campaigns/events to drive new business and generate repeat visits.

    � Be present on-site for all special events, promotions, and campaigns including evenings and weekends.

    � Be available to help set up, execute, and clean up events; be a point of contact and coordinator for vendors and staff members on event days.

    � Source d�cor and supplies from preferred vendors/suppliers required for business operations.

    � Maintain a high standard of professionalism, courtesy, friendliness, and a hospitable attitude while representing the casino in-house and at special events.

    � Communicate with all other businesses (Cowboys Dancehall, Melrose, Hitman�s Bar) within the casino for collaborations and events as necessary.

    � Update databases, and tracking sheets as necessary.

    � Develop and execute social media strategies to increase brand awareness and engagement.

    � Content creation for our social media channels, including Facebook, Twitter, Instagram, and LinkedIn.

    � Assist in managing our online platforms, including scheduling posts and responding to comments and messages.

    � Monitor social media trends and provide insights and recommendations to develop and implement integrated campaigns across various channels and provide insights and recommendations to improve performance.

    � Expand and apply your creative skills to prepare proposals, reports, and digital/print production while helping to ensure our work is on-brand and reflects our company.

    � Collaborating with internal departments to establish campaign objectives, complete tasks, and identify and solve problems.

    Requirements

    Post-secondary education or work experience in Marketing, Graphic Design, Social Media, Event Coordination, and/or Business Development.

    Applicants must submit a cover letter or online portfolio with a resume to review previous work to showcase tangible experience in the field.

    Must have a flexible schedule and be willing to work weekdays, evenings, and weekends.
    Must pass a CPD background check.

    Must be 18 years of age.

    A letter of referral or references upon request.

    Proserve / AML / Phase 1 and Phase 2 training (Can be attained after the hiring process).

    Preferred Skills

    Experience in Adobe (InDesign, Illustrator, Photoshop) and other design software programs

    Experience in video editing and content creation

    Comfortable with multi-tasking in a deadline-driven environment

    Understanding fundamentals of design and marketing concepts

    Proficiency with Microsoft Office and basic computer experience

    Knowledge of social media platforms (Facebook, Instagram, Twitter, LinkedIn)

    Strong time management and organizational skills

    Excellent customer service skills and a positive attitude

    Strong problem-solving and critical-thinking skills

    Outgoing personality with strong interpersonal and social abilities

    Strong communication and teamwork skills

    Ability to adapt quickly to change and a fast learner

    Strong ability to work independently

    Job Type: Full-time

    Salary: $55,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
  • Life insurance
    Schedule:
  • Monday to Friday
  • Weekends as needed



    Ability to commute/relocate:
  • Calgary, AB T2G 1A5: reliably commute or plan to relocate before starting work (required)

    Education:
  • Secondary School (preferred)

    Experience:
  • Marketing: 1 year (preferred)

    Language:
  • English Location: In person

    • Example 3

    Interested in bringing your marketing talent and event planning finesse to a dynamic charity? As the fundraising partner to two Japanese Canadian organizations, the Nikkei Place Foundation supports and promotes diverse community endeavours from the Japanese Canadian cultural centre and the national museum to culturally sensitive seniors� care. Your role will be instrumental in enriching donor experiences, acknowledging their contributions to the community in meaningful ways, and strengthening our community-building relationships. This 12-month maternity leave position is an exceptional opportunity to combine your professional skills with your passion for creating positive change in the community.

    Responsibilities:

  • Create compelling marketing materials for various donor communications that engage supporters of Nikkei Place.
  • Execute a variety of donor/fundraising events, including donor gatherings, charity golf tournament, and community outreach workshops.
  • Work closely with Foundation/partnering organization staff, volunteers and vendors to ensure seamless event logistics.
  • Manage content for various communication channels the Foundation and partnering organizations manage.
  • Other duties as required to support the Nikkei Place Foundation initiatives.

    Requirements:

  • Post-secondary degree.
  • Excellent written and verbal communication skills, with the ability to convey organizations� mission compellingly.
  • Creative thinker with a passion for crafting impactful stories and experiences that resonate with target audiences.
  • Previous experience in marketing and event coordination, preferably within a non-profit or community-based organization.
  • Exceptional interpersonal skills that reflect our culture of caring, generosity, and gratitude.
  • Strong project management skills and the ability to manage multiple tasks and deadlines effectively.
  • Enthusiasm for working collaboratively with a diverse team and community partners.
  • Flexibility to work occasional evenings and weekends for events and outreach activities.

    Preferred Qualifications:

  • A strong sense of empathy and dedication to the organization's mission, Japanese Canadian history, Japanese culture, and care for elders.
  • Knowledge of graphic design tools for creating print and digital materials such as brochures, posters, programs e.g. InDesign, Illustrator.
  • Proficiency in social media management, content creation, and email marketing tools. e.g. MailChimp, Wordpress, Facebook, Instagram.
  • Familiarity with event and fundraising tools e.g. Clickbid, Eventbrite, CanadaHelps.
  • Ability to communicate in Japanese is an asset, but not essential.

    How to Apply:

    To apply, please submit your resume, a cover letter, and any relevant portfolio materials.

    Join our team and be a catalyst for meaningful transformation. We look forward to reviewing your application!

    About Nikkei Place Foundation and partnering organizations

    Nikkei Place Foundation, Nikkei National Museum & Cultural Centre and Nikkei Seniors Health Care and Housing Society are situated on the same premises in Burnaby, BC. The three organizations together are referred to as Nikkei Place. Nikkei Place Foundation is the charitable fundraising office for Nikkei Place - the bridge that connects philanthropy with Japanese Canadian (Nikkei) history, arts, culture, community, and senior care. The Foundation�s mission is to ensure the future of Nikkei Place � a unique campus that not only shares the history, heritage and culture of the Nikkei community through diverse programs and exhibits, but also supports the care of seniors at the Robert Nimi Nikkei Home assisted living apartment and the New-Sakura-so seniors� independent living apartment.

    Job Types: Full-time, Fixed term contract
    Contract length: 12 months

    Salary: From $40,000.00 per year

    Benefits:
  • On-site parking
  • Paid time off
  • Work from home
    Schedule:
  • Monday to Friday
  • Weekends as needed



    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • Marketing: 1 year (preferred)


    Work Location: In person


    Application deadline: start date: 2023-11-01

    • Example 4

    Overview:
    The SSC culture (Edmonton and Calgary offices), is a performance-oriented environment. We place a strong emphasis on hiring exceptional people and giving them all of the support that they need to excel in their roles. Weekly goal setting meetings with their manager helps each staff member to create and execute a plan for success.

    The EC Head Trainer will have a significant impact on our player�s experience, and in evaluating the quality of the leagues. Applicants should have a specific interest in detailed work along with strong people skills and a flexible schedule. The successful candidate will enjoy meeting new people, working in a team-based environment and getting to experience a variety of environments.

    Positions Available:1 contract-based part-time position
    Start Date: January 2023
    Hours:Part-time hours (8-12 hours per week; 2-3 shifts per week). A combination of evening, daytime, and weekend work will be required.
    Responsibilities:

  • Learn and master the roles of all EC sports
  • Train and coach EC's
  • Perform EC and facility visits
  • Provide formal feedback to EC's
  • Complete administrative tasks
  • Perform equipment maintenance tasks
  • Support ECs via on-call number during game nights
  • Participate in weekly goal setting meetings
  • Complete special projects and tasks as required

    Qualifications:

  • Respectful
  • Personable
  • Strong communicator: written and oral
  • Organized, with solid time management skills
  • Flexible with work schedule
  • Leader
  • Confident

    Job Type: Location: One location

    • Event Coordinator duties and responsibilities

    Event Coordinators plan and manage events with a variety of sizes and purposes. They need to make sure that everything runs smoothly and guests are pleased without exceeding the client’s budget. The duties and responsibilities in an Event Coordinator job description may include:

    • Establishing relationships with venues and vendors
    • Sending invitations
    • Reserving event space
    • Hiring Waiters, Waitresses, Valets, and other staff when needed
    • Making payments to vendors
    • Managing ticket sales for large events
    • Communicating with clients
    • Calculating billing amounts

    Event Coordinator skills and qualifications

    Successful Event Coordinators usually have excellent organizational skills and the ability to work with a variety of people and personalities. They can adapt to changing conditions quickly, be professional, and put together an exciting event. Top skills and qualifications for Event Coordinators include:

    • Customer service skills
    • Written and verbal communication skills
    • Management skills
    • Negotiation skills
    • A basic understanding of the industry they work in and what the events are usually like
    • The ability to do basic math
    • An understanding of social media and other marketing skills used to send invitations and promote events
    • Knowledge of performance monitoring methods for events and the ability to create reports to guide future event coordination improvements

    Event Coordinator experience requirements

    Most Event Coordinator jobs require several years of experience in management, hospitality, tourism administration, or public relations. However, some positions are available for people with one or two years of experience. You can consider candidates from related fields to expand your hiring options.

    Event Coordinator education and training requirements

    Many Event Coordinator positions require a bachelor’s degree in business, tourism, or hospitality administration. Some will accept an associate degree, and others will hire people with an equivalent amount of experience and a high school diploma. In Ontario, Event Coordinators may need additional certification from the government.

    Job description samples for similar positions

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    Event Coordinator job description FAQs

    What are the day-to-day duties of an Event Coordinator?

    The duties of Event Coordinators vary depending on the size of the event and the industry. They may spend some days meeting with committees, sponsors, or individual clients for coordinating events. Event Coordinators also visit event spaces and vendors like Caterers and supervise event setup and cleanup. They coordinate the actions of Entertainers, Sound Technicians, Decorators, Servers, and all the other people needed to keep a complex event running smoothly.

    Who does an Event Coordinator report to?

    An Event Coordinator often reports to a Director of Events or Event Manager in many companies. In businesses that specialize in event planning, Event Coordinators typically report to the owner of the company or a General Manager. Event Coordinators can also be self-employed and work together with clients and vendors. Some Event Coordinators have assistants or interns to help them with less complex tasks like cleaning, confirming dates with vendors, or setting meetings with clients.

    How is an Event Coordinator different from an Event Planner?

    Event Coordinators make sure that all the details of an event work together to please the guests. They also supervise vendors and employees. An Event Planner focuses more on making decisions to suit the client’s taste before the event happens. They also make recommendations for event themes, entertainers, decor, and other aspects.

    Job Description Examples

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