Resources
Post a Job
 Special offer 

Jumpstart your hiring with a $100 CAD credit to sponsor your first job.*

Sponsored jobs are 4.5X more likely to result in a hire.**
  • Invite matched candidates to apply
  • Increase your visibility in job search results
  • Appear to more candidates longer
*The $100 CAD Sponsored Job credit offer is only available for new accounts in Canada that post a job and expires one year after account creation. Upon expiration of the credit, users are charged based on Sponsored Job budget. Terms, conditions, and quality standards apply **Indeed data (worldwide)

Records Management Technician Job Description: Top Duties and Requirements

A Records Management Technician, or a Records Management Clerk, manages records by following a set organization and storage system. Their primary tasks include sorting and organizing records, destroying paper and electronic records when necessary, and retrieving relevant records per information requests.

Build a Job Description
Are you a Job Seeker? Find Jobs

Records Management Technician duties and responsibilities

Records Management Technicians’ primary function is to organize records based on the organization’s filing system. In addition to that, some of their main duties and responsibilities include:

  • Process and organize incoming records promptly
  • Audit records or assist an Auditor in doing so
  • Classify, code, process, store, retrieve, and preserve or destroy records
  • Access specific records for other members of the organization
  • Maintain an organized inventory, directory, or index of all records
  • Digitize records with the appropriate software or technology
  • Maintain privacy and confidentiality by securing records
  • Keep up-to-date with the organization’s disaster recovery plan
Build a Job Description
Are you a Job Seeker? Find Jobs

Records Management Technician Job Description Examples:

Example 1

Diamond Aircraft Industries Inc. (1560 Crumlin Sideroad, London Ontario, N5V 1S2) seeks Records Management Technician(NOC 1253)who has aviation field experience to operate and maintain systems for the collection, classification, retrieval and retention of records, documents and information. This position will include the following duties:
  • Implement company�s aviation records classification, retention and disposal processes;
  • Revision of the company�s documents;
  • Develop documents management and records classification systems;
  • Classify, code, cross-reference, log and store records;
  • Retention and retrieval of company�s documents, records and information;
  • Established records management procedures and schedules;
  • Drafting regulations for records management including procedures for digitalizing the records;
  • Label, prepare and transfer records according to records management procedures and schedules;
  • Develop and operate information retrieval systems to research and extract company�s records in response to requests;
  • Compile reports on activities within records management services;
  • Training company�s employees to use a newly established documents management and records classification systems.

    Required Qualifications:
  • Completion of a three-year college program in information or records management technology OR completion of a Bachelor University Degree (any field);
  • 7-10 years of experience in records management in aviation industry;
  • Ability to communicate orally and in writing in English language;
  • Advanced knowledge of aviation industry terminology required to be able to classify, code and cross-reference company�s record;
  • Ability to organize and classify a large number of records;
  • Strong organizational and time management skills.

    Preferred extra:
  • Chinese language abilities (a number of company�s documents and records are available in Chinese language only).

    Permanent, Full time (35 hrs/wk) @ $54,600/yr. Benefits include dental insurance, medical insurance, disability insurance.

    Only qualified candidates will be contacted.

    Job Types: Full-time, Permanent

    Salary: $54,600.00 per year

    Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Tuition reimbursement
  • Vision care
  • Wellness program
    Schedule:
  • 8 hour shift
  • Day shift

    Application question(s):
  • Are you a Canadian Permanent Resident?

    • What does a Records Management Technician do?

    A Records Management Technician uses an established system to manage electronic and hard copy records. They classify, code, process, store, retrieve, preserve or destroy incoming and existing records as per the system set in place. Their main duty is to properly manage information in an organization or company, making it easily accessible. If anyone requests specific records or information, the Records Management Technician can quickly find and present it.

    Records Management Technician skills and qualifications

    Records Management Technicians should be technologically savvy, as they use different equipment to process records. Additionally, a successful Records Management Technician should have the following prerequisite skills and qualifications to perform their duties effectively:

    • Strong attention to detail and organizational skills
    • Excellent critical thinking and analytical skills
    • Solid written and verbal communication skills
    • Ability to work independently or as part of a team
    • Good interpersonal skills
    • Able to multitask and work under pressure
    • Able to operate the appropriate technology, such as a computer and scanner, and digitization software
    • Strong reading comprehension skills

    Records Management Technician experience requirements

    Depending on your needs, you may prefer a candidate with prior experience working as a Records Management Technician. However, relevant work experience involving records management is also helpful. Work experience in office administration or library sciences is especially beneficial for this position. Experience gained from a relevant diploma program is also beneficial. Candidates with experience organizing, sorting, and retrieving things, whether it’s records or merchandise, are well-sought after. Volunteer work or experience through an internship program in a similar setting is also welcome.

    Records Management Technician education and training requirements

    You may require Records Management Technicians to hold a post-secondary certification in a relevant field. A college diploma in records management, archives management, or library studies is beneficial. These programs take one to two years to complete and prepare candidates for the meticulous work of a Records Management Technician. More general programs, such as administrative and clerical training, can also provide sufficient training to prepare candidates for this position.

    Job salary expectations

    According to Indeed Salaries, the average salary for a Records Management Technician or Records Clerk in Canada is $38,300 per year. This salary varies depending on the candidate’s experience, office location, and the hiring company.

    Job description samples for similar positions

    If a Records Management Technician isn’t exactly what you’re looking for, other relevant job description samples include:

    Ready to Hire?Build a Job Description

    Records Management Technician job description FAQs

    What industries do Records Management Technicians work in?

    Records Management Technicians work in the public and private sector in several industries. Primarily, Records Management Technicians work in mining, oil and gas extraction, public administration, wholesale trade, construction, or healthcare. They can also work in professional, scientific, and technical services, among others.

    What is the difference between a Records Management Technician and a Health Records Technician?

    A Records Management Technicians and a Health Records Technician have a similar role. The primary difference is that Health Records Technicians handle sensitive patient records. Records Management Technicians typically work with internal records related to their organization’s business dealings. The roles and responsibilities are the same, but the nature of the documents they manage differs.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.