Resources
Post a Job
 Special offer 

Jumpstart your hiring with a $100 CAD credit to sponsor your first job.*

Sponsored Jobs posted directly on Indeed are 40% more likely to report a hire than non-sponsored jobs**
  • Visibility for hard-to-fill roles through branding and urgently hiring
  • Instantly source candidates through matching to expedite your hiring
  • Access skilled candidates to cut down on mismatched hires
*The $100 CAD Sponsored Job credit offer is only available for new accounts in Canada that post a job and expires one year after account creation. Upon expiration of the credit, users are charged based on Sponsored Job budget. Terms, conditions, and quality standards apply **Indeed data, Canada, Q2 2024

Personal Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated October 8, 2025
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
7 min read

Personal Assistants, or Executive Assistants, support people in their professional or personal roles to give them the freedom to focus on specific tasks. A Personal Assistant often reports to an executive or manager, or is occasionally hired by an individual. Personal Assistant duties vary by the position but typically include communicating electronically or by phone, running errands, and arranging travel or appointments.

What does a Personal Assistant do?

Personal Assistants are different from Administrative Assistants in that they typically handle duties for an individual rather than for a team. Personal Assistants may be used for professional and personal purposes, but they are commonly hired to assist executives and managers. One of the main duties of a Personal Assistant is handling administrative tasks to allow the executive or manager time to perform other tasks. Job duties for this role differ, but they may include handling correspondence, scheduling appointments, managing access to the executive or manager, arranging travel, and preparing documentation.

Hire your next Personal Assistant today.

Post a job

Hire your next Personal Assistant today.

Post a job
Close

Personal Assistant Job Description Examples:

Example 1

Responsibilities:

  • Assist the Property Manager in collecting and entering monthly rents and tenant sales.
  • Reconciling tenant accounts and preparing statements.
  • Provide administrative support to the Property Manager.
  • Maintain and update tenant files, tenant/vendor insurance tracking, utility account tracking.
  • Implement promotions, which attract customers to the Centre and maximize income potential.
  • Liaise with shopping Centre staff, tenants, customers, and suppliers.
  • Assist in the design, content, and creation of promotional materials.
  • Prepare correspondence and distribute tenant letters as necessary.
  • Record meeting minutes as required.
  • Assist in resolving tenant issues including reviewing and interpreting tenant leases.
  • Provide additional assistance in resolving day-to-day issues as required.
  • Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices.
  • Preparing Monthly Merchants Association Invoices.
  • Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports.
  • Other duties / projects as required.

Qualifications:

  • Previous experience in an administrative role an asset.
  • Previous experience working in property management an asset.
  • Proven customer service and communication skills.
  • Strong computer skills with proficiency in Word, Excel, and Outlook.
  • Proven organizational skills and ability to meet deadlines.
  • Ability to work both independently and as part of a team.
  • Experience in Simply Accounting is an asset.

Health and Benefits Program that includes health and dental benefits.

Job Type: Full-time

Salary: $30,000.00 per year

Benefits:
  • Casual dress
Schedule:
  • Day Location: In person

Example 2

Position: Administrative Assistant and Personal Assistant to Practice Manager of multiple companies.

Location: Private Home Office, St. Catharines/Port Dalhousie (not a work from home position)

Status: Part-time to start (20-30 hours per week), potentially leading to increased hours

Duties and Responsibilities:

  • Drafting letters, emails, and other communications
  • Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
  • Opening, dating, and properly sorting mail
  • Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
  • Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
  • Preparing and maintaining physical and electronic files
  • Uploading documents to various platforms
  • Organizing
  • Preparing, completing and updating forms and documents
  • Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
  • Running various errands (e.g., groceries, dry cleaners, library, banking)
  • Photocopying, printing, scanning and faxing
  • Assisting with scheduling and calendar management
  • Occasional preparing of beverages for the employer etc.
  • Other duties as assigned and required by management

Qualifications:

  • Office administration experience
  • Driver’s license and own vehicle
  • Police criminal record and judicial matters check within past year required
  • Knowledge in Microsoft Office (Excel, Word)
  • Knowledge in Google (Gmail, Calendar, Docs, Sheets)
  • Strong organizational skills a must
  • A high level of confidentiality
  • Strong communication skills, both written and verbal
  • Excellent time management skills - the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
  • Ability to multitask/task switch
  • Attention to detail
  • Ability to accept constructive criticism
  • Ability to work under stress and meet deadlines

Smoke Free Environment

  • Diploma in office administration an asset

Job Types: Part-time, Permanent
Part-time hours: 30-40 per week

Salary: From $19.00 per hour

Benefits:
  • Flexible schedule
Schedule:
  • Day shift
  • Monday to Friday

Application question(s):
  • How many hours per week are you willing and able to work; What is the minimum number of hours and what is the maximum number of hours?

Education:
  • DCS / DEC (required)

Experience:
  • office: 1 year Location: In person

Example 3

About us

Ell'Events Inc. is an event planning company in Richmond Hill, ON L4S 1R4. We are fast-paced, professional, and supportive.

Our work environment includes:

  • Growth opportunities
  • Casual work attire
  • Flexible working hours


Personal Assistant to Director

Ell'Events Inc. is a fast-growing, Richmond Hill, ON-based company that is an event planning company that creates large events/festivals across the Greater Toronto Area. We are looking for a competent Personal Assistant to support our Director in her daily work and to provide personalized support in the following areas:

  • Running errands/completing tasks assigned
  • Office management
  • Personal information management
  • Personnel and administrative support
  • Travel planning and logistics
  • Other administrative support activities


The ideal candidate will have the following characteristics:

  • Outstanding organizational and time management skills.
  • Excellent communication skills, both verbal and written.
  • Strong attention to detail.
  • Ability to work independently as well as part of a team.
  • Experience working with Microsoft Office products (Word, Excel, Outlook) is a must.
  • Must have a valid driver's license and reliable vehicle
  • Must live within 10-15 mins within the Director's Home located at L4S 1R4 in Richmond Hill, Ontario.
  • Someone who is resourceful, quick-witted, uses their time efficiently and learns/adapts quickly to new situations
  • Someone easy to work with, friendly, and has a positive attitude
  • Must be comfortable doing errands, driving and working all over the GTA depending where the Director requires you to be


Responsibilities:

  • Support the Director by providing personal assistance, clerical support, and other tasks as assigned.
  • Assist with office operations as needed. This may include scheduling appointments, ordering supplies, managing tasks assigned, running errands, etc.


Qualifications:

  • Graduated high school
  • No college/post-secondary degree needed
  • Must speak and understand fluent English
  • Fluent English writing and reading skills

Job Type: Full-time

Salary: $20.00 per hour

Expected hours: 40 – 56 per week

Benefits:
  • Casual dress
  • Company events
  • Flexible schedule
Schedule:
  • 8 hour shift
  • Monday to Friday
  • Overtime
  • Weekends as needed
Supplemental pay types:
  • Overtime pay



Application question(s):
  • Do you live within 10-15 min drive to Richmond Hill, ON (L4S 1R4)?
  • Do you have a valid driver's license and a reliable vehicle for this job?
  • Do you have a flexible work schedule and are able to work 5-7 days a week for 8 hours a Location: In person

Example 4

Be the Right Hand to a High-Flying Executive: Personal Assistant Opportunity with Growth!

Do you thrive in a fast-paced environment and crave opportunities to learn from the best? We're seeking a highly motivated and organized Personal Assistant to support our powerhouse female CFO/Chief Flight Instructor/Airshow Performer in the dynamic world of aviation business.

This is more than just a job; it's a launchpad for your career. You'll provide top-notch administrative and personal assistance, keeping our leader's schedule streamlined and her days focused on success. But that's just the beginning!

Here's what makes this role soar:
  • Fast-paced and dynamic environment: Get ready for exciting challenges and continuous learning.
  • Work directly with a high-level aviation business owner: Gain invaluable insights and mentorship from a successful leader.
  • Growth opportunities: Expand your skills and explore new areas as the business grows.
  • Supportive and collaborative team: Enjoy a positive work environment.

While you'll wear many hats, these are your core responsibilities:
  • Leader of the Schedule: Manage appointments, travel arrangements, and ensure smooth operations.
  • Communication Hub: Efficiently handle calls and emails, maintaining a professional and friendly demeanor.
  • Organizational Superhero: Keep files and records organized, both digital and physical.
  • Office Samurai: Handle document creation, proofing, and editing tasks with precision.
  • Plus, a Few Extras: Run errands, caring for friendly dogs and helping with landscaping needs.

The Ideal Candidate:
  • Proven experience as a Personal Assistant or similar role.
  • Organizational skills that would impress a drill sergeant.
  • Tech-savvy with data entry and record-keeping expertise.
  • Energetic, motivated, and a fast learner (think catching on quickly is your superpower).
  • Valid driver's license with a clean record.
  • Bonus points for housekeeping/landscaping skills and a love for big, friendly dogs!
  • Flexible schedule with availability up to 6 days/week (20-40 hours total).

Ready to take flight in your career? If you're a superstar organizer with a thirst for knowledge, apply now!

Job Type: Full-time

Pay: From $17.50 per hour

Expected hours: 20 – 40 per week

Benefits:
  • Casual dress
  • Flexible schedule
  • On-site gym
  • On-site parking
Flexible Language Requirement:
  • French not required
Schedule:
  • 8 hour shift
  • Day shift
  • Evening shift
  • Monday to Friday
  • Weekends as needed



Ability to commute/relocate:
  • Langley, BC: reliably commute or plan to relocate before starting work (preferred)

Education:
  • DCS / DEC (preferred)

Experience:
  • Personal Assistant: 1 year (preferred)

Licence/Certification:
  • Driving Licence Location: In person
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

Personal Assistant duties and responsibilities

Personal Assistants have to juggle many tasks to keep a client’s affairs organized. A Personal Assistant’s duties vary according to the role and whether it’s personal or professional, but the key responsibilities and duties for a Personal Assistant typically include:

  • Acting as a point of contact for phone calls and correspondence
  • Managing appointments, meetings, and conferences
  • Arranging meetings and travel
  • Preparing presentations, reports, and correspondence
  • Handling errands and day-to-day tasks for the employer
  • Managing filing systems
  • Liaising with clients

Personal Assistant skills and qualifications

Though there’s often no educational requirement, Personal Assistants must have a certain skill set to perform their job duties efficiently and effectively. Successful Personal Assistants must possess certain skills or qualifications that are a combination of hard and soft skills, such as:

  • Oral and written communication skills
  • Organizational skills
  • Diplomacy
  • Adaptability
  • Proficiency and flexibility with different software systems
  • Discretion

Personal Assistant experience requirements

Personal Assistants aren’t required to have formal education, though some employers prefer candidates with degrees or a certain number of years in the field. In these cases, qualified candidates may be expected to have two or more years of Personal Assistant work to handle day-to-day responsibilities and requirements.

Personal Assistant education and training requirements

Many Personal Assistants don’t have formal education. A high school diploma or equivalency is usually required, and an associate degree or more may be preferred. If the candidate doesn’t have two or more years experience, an associate or bachelor’s degree in business or communications may be expected. Proficiency in different software, such as the Microsoft Office Suite or Google Drive, may be required. Other specific requirements may vary by the role, such as a Personal Assistant for an individual in a highly specialized field or industry.

Personal Assistant salary expectations

According to Indeed Salaries, the average hourly rate for a Personal Assistant is $22.50 per hour. Keep in mind that salary may be dependent on the relevant experience, location, education level, and company.

Job description samples for similar positions

If a Personal Assistant isn’t what you’re looking for, other job description samples are available for related positions, such as:

Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

Personal Assistant job description FAQs

Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

Hire your next Personal Assistant today

Post a job

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

No search results found

    Related Articles

    New Hire Onboarding Checklist: Your Guide to Seamless Integration
    Read article
    Man and woman having a small business meeting in smart casual clothes
    11 Common Human Resources Job Titles
    Read article
    New Employee Forms
    Read article