Resources
Post a Job
 Special offer 

Jumpstart your hiring with a $100 CAD credit to sponsor your first job.*

Sponsored jobs are 4.5X more likely to result in a hire.**
  • Invite matched candidates to apply
  • Increase your visibility in job search results
  • Appear to more candidates longer
*The $100 CAD Sponsored Job credit offer is only available for new accounts in Canada that post a job and expires one year after account creation. Upon expiration of the credit, users are charged based on Sponsored Job budget. Terms, conditions, and quality standards apply **Indeed data (worldwide)

Personal Assistant Job Description: Top Duties and Qualifications

Personal Assistants, or Executive Assistants, support people in their professional or personal roles to give them the freedom to focus on specific tasks. A Personal Assistant often reports to an executive or manager, or is occasionally hired by an individual. Personal Assistant duties vary by the position but typically include communicating electronically or by phone, running errands, and arranging travel or appointments.

Build a Job Description
Are you a Job Seeker? Find Jobs

What does a Personal Assistant do?

Personal Assistants are different from Administrative Assistants in that they typically handle duties for an individual rather than for a team. Personal Assistants may be used for professional and personal purposes, but they are commonly hired to assist executives and managers. One of the main duties of a Personal Assistant is handling administrative tasks to allow the executive or manager time to perform other tasks. Job duties for this role differ, but they may include handling correspondence, scheduling appointments, managing access to the executive or manager, arranging travel, and preparing documentation.

Build a Job Description
Are you a Job Seeker? Find Jobs

Personal Assistant Job Description Examples:

Example 1

About us

Ell'Events Inc. is an event planning company in Richmond Hill, ON L4S 1R4. We are fast-paced, professional, and supportive.

Our work environment includes:

  • Growth opportunities
  • Casual work attire
  • Flexible working hours


    Personal Assistant to Director

    Ell'Events Inc. is a fast-growing, Richmond Hill, ON-based company that is an event planning company that creates large events/festivals across the Greater Toronto Area. We are looking for a competent Personal Assistant to support our Director in her daily work and to provide personalized support in the following areas:

  • Running errands/completing tasks assigned
  • Office management
  • Personal information management
  • Personnel and administrative support
  • Travel planning and logistics
  • Other administrative support activities


    The ideal candidate will have the following characteristics:

  • Outstanding organizational and time management skills.
  • Excellent communication skills, both verbal and written.
  • Strong attention to detail.
  • Ability to work independently as well as part of a team.
  • Experience working with Microsoft Office products (Word, Excel, Outlook) is a must.
  • Must have a valid driver's license and reliable vehicle
  • Must live within 10-15 mins within the Director's Home located at L4S 1R4 in Richmond Hill, Ontario.
  • Someone who is resourceful, quick-witted, uses their time efficiently and learns/adapts quickly to new situations
  • Someone easy to work with, friendly, and has a positive attitude
  • Must be comfortable doing errands, driving and working all over the GTA depending where the Director requires you to be


    Responsibilities:

  • Support the Director by providing personal assistance, clerical support, and other tasks as assigned.
  • Assist with office operations as needed. This may include scheduling appointments, ordering supplies, managing tasks assigned, running errands, etc.


    Qualifications:

  • Graduated high school
  • No college/post-secondary degree needed
  • Must speak and understand fluent English
  • Fluent English writing and reading skills

    Job Type: Full-time

    Salary: $20.00 per hour

    Expected hours: 40 � 56 per week

    Benefits:
  • Casual dress
  • Company events
  • Flexible schedule
    Schedule:
  • 8 hour shift
  • Monday to Friday
  • Overtime
  • Weekends as needed
    Supplemental pay types:
  • Overtime pay



    Application question(s):
  • Do you live within 10-15 min drive to Richmond Hill, ON (L4S 1R4)?
  • Do you have a valid driver's license and a reliable vehicle for this job?
  • Do you have a flexible work schedule and are able to work 5-7 days a week for 8 hours a Location: In person

    • Example 2

    Responsibilities:

  • Assist the Property Manager in collecting and entering monthly rents and tenant sales.
  • Reconciling tenant accounts and preparing statements.
  • Provide administrative support to the Property Manager.
  • Maintain and update tenant files, tenant/vendor insurance tracking, utility account tracking.
  • Implement promotions, which attract customers to the Centre and maximize income potential.
  • Liaise with shopping Centre staff, tenants, customers, and suppliers.
  • Assist in the design, content, and creation of promotional materials.
  • Prepare correspondence and distribute tenant letters as necessary.
  • Record meeting minutes as required.
  • Assist in resolving tenant issues including reviewing and interpreting tenant leases.
  • Provide additional assistance in resolving day-to-day issues as required.
  • Maintain accounting / invoicing procedures in conjunction with Head Office, including processing supplier invoices.
  • Preparing Monthly Merchants Association Invoices.
  • Assist the Property Manager with preparation and tracking of annual budget and obtaining necessary reports.
  • Other duties / projects as required.

    Qualifications:

  • Previous experience in an administrative role an asset.
  • Previous experience working in property management an asset.
  • Proven customer service and communication skills.
  • Strong computer skills with proficiency in Word, Excel, and Outlook.
  • Proven organizational skills and ability to meet deadlines.
  • Ability to work both independently and as part of a team.
  • Experience in Simply Accounting is an asset.

    Health and Benefits Program that includes health and dental benefits.

    Job Type: Full-time

    Salary: $30,000.00 per year

    Benefits:
  • Casual dress
    Schedule:
  • Day Location: In person

    • Example 3

    Position: Administrative Assistant and Personal Assistant to Practice Manager of multiple companies.

    Location: Private Home Office, St. Catharines/Port Dalhousie (not a work from home position)

    Status: Part-time to start (20-30 hours per week), potentially leading to increased hours

    Duties and Responsibilities:

  • Drafting letters, emails, and other communications
  • Answering and making phone calls and taking detailed messages; relaying messages to the employer in a timely manner
  • Opening, dating, and properly sorting mail
  • Making travel reservations, e.g., hotels, flights, trips, car rentals, etc.
  • Registering for events, e.g., seminars, webinars, memberships, professional organizations, etc.
  • Preparing and maintaining physical and electronic files
  • Uploading documents to various platforms
  • Organizing
  • Preparing, completing and updating forms and documents
  • Paying bills (e.g., in-person banking, telephone payments, online payments, etc.)
  • Running various errands (e.g., groceries, dry cleaners, library, banking)
  • Photocopying, printing, scanning and faxing
  • Assisting with scheduling and calendar management
  • Occasional preparing of beverages for the employer etc.
  • Other duties as assigned and required by management

    Qualifications:

  • Office administration experience
  • Driver�s license and own vehicle
  • Police criminal record and judicial matters check within past year required
  • Knowledge in Microsoft Office (Excel, Word)
  • Knowledge in Google (Gmail, Calendar, Docs, Sheets)
  • Strong organizational skills a must
  • A high level of confidentiality
  • Strong communication skills, both written and verbal
  • Excellent time management skills - the ability to co-ordinate multiple responsibilities, meet deadlines and prioritize your work load appropriately
  • Ability to multitask/task switch
  • Attention to detail
  • Ability to accept constructive criticism
  • Ability to work under stress and meet deadlines

    Smoke Free Environment

  • Diploma in office administration an asset

    Job Types: Part-time, Permanent
    Part-time hours: 30-40 per week

    Salary: From $19.00 per hour

    Benefits:
  • Flexible schedule
    Schedule:
  • Day shift
  • Monday to Friday

    COVID-19 considerations:
    Proper and regular hand washing is required. Hand sanitizer and disinfectant wipes are available in the work space.



    Application question(s):
  • How many hours per week are you willing and able to work; What is the minimum number of hours and what is the maximum number of hours?

    Education:
  • DCS / DEC (required)

    Experience:
  • office: 1 year Location: In person

    • Personal Assistant duties and responsibilities

    Personal Assistants have to juggle many tasks to keep a client’s affairs organized. A Personal Assistant’s duties vary according to the role and whether it’s personal or professional, but the key responsibilities and duties for a Personal Assistant typically include:

    • Acting as a point of contact for phone calls and correspondence
    • Managing appointments, meetings, and conferences
    • Arranging meetings and travel
    • Preparing presentations, reports, and correspondence
    • Handling errands and day-to-day tasks for the employer
    • Managing filing systems
    • Liaising with clients

    Personal Assistant skills and qualifications

    Though there’s often no educational requirement, Personal Assistants must have a certain skill set to perform their job duties efficiently and effectively. Successful Personal Assistants must possess certain skills or qualifications that are a combination of hard and soft skills, such as:

    • Oral and written communication skills
    • Organizational skills
    • Diplomacy
    • Adaptability
    • Proficiency and flexibility with different software systems
    • Discretion

    Personal Assistant experience requirements

    Personal Assistants aren’t required to have formal education, though some employers prefer candidates with degrees or a certain number of years in the field. In these cases, qualified candidates may be expected to have two or more years of Personal Assistant work to handle day-to-day responsibilities and requirements.

    Personal Assistant education and training requirements

    Many Personal Assistants don’t have formal education. A high school diploma or equivalency is usually required, and an associate degree or more may be preferred. If the candidate doesn’t have two or more years experience, an associate or bachelor’s degree in business or communications may be expected. Proficiency in different software, such as the Microsoft Office Suite or Google Drive, may be required. Other specific requirements may vary by the role, such as a Personal Assistant for an individual in a highly specialized field or industry.

    Personal Assistant salary expectations

    According to Indeed Salaries, the average hourly rate for a Personal Assistant is $22.50 per hour. Keep in mind that salary may be dependent on the relevant experience, location, education level, and company.

    Job description samples for similar positions

    If a Personal Assistant isn’t what you’re looking for, other job description samples are available for related positions, such as:

    Ready to Hire?Build a Job Description

    Personal Assistant job description FAQs

    What are the best soft skills to look for in a Personal Assistant?

    There are many soft skills a Personal Assistant must have to be successful in their job duties. Time management is important since the Personal Assistant has many tasks to perform for others throughout the day. Organization and communication are also important to ensure that no one misses a meeting, messages get relayed and teams stay on the same page. Oral and written communication skills are necessary, since Personal Assistants act as the first point of contact for the executive or manager with customers, clients, and colleagues.

    What's the difference between a Personal Assistant and an Administrative Assistant?

    A Personal Assistant and an Administrative Assistant have many of the same tasks and responsibilities. They also possess many of the same skills and qualifications. The primary difference between the two is that an Administrative Assistant handles administrative tasks for the whole office or team, whereas a Personal Assistant handles clerical and administrative tasks for an individual. Personal Assistants can also work in either offices or home environments to help individuals with their professional or personal needs.

    What should you look for in a Personal Assistant's resume?

    Previous experience in an office environment and handling administrative tasks shows that the candidate is capable of managing the day-to-day tasks you may require. Soft skills, like the ability to multitask, are also core skills needed to perform the job effectively.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your recruiting or legal advisor, we are not responsible for the content of your job descriptions, and none of the information provided herein guarantees performance.