Document Control & Administration

Main Reporting Location: Lively Office

Sector: Industrial Construction

Duties:

Support various project leads in the creation, submission, tracking, and closing of project documents.

Visit various project sites daily/weekly.

Attend and/or facilitate both internal and client weekly project progress meetings.

Tracking of various project costs in applicable spread sheets.

Scanning and filing documentation.

Tracking of project materials, compiling spreadsheets, and applicable back-up documentation.

Develop and maintain a thorough working knowledge of CCM Contracting Ltd.�s Safety Manual and the applicable Provincial Legislation.

Develop and maintain a thorough working knowledge of CCM Contracting Ltd.�s Quality Manual.

Qualifications:

Minimum 3 years of experience in an industrial construction/office setting required.

Ability to work as part of a team.

Strong organizational skills.

Strong written and verbal communication skills.

Excellent use of English, verbal and in writing.

Strong mathematical skills an asset.

Ideal candidate will be highly adaptable with the ability to learn quickly.

Ability to thrive in a fast-paced environment.

Demonstrated ability related to computer software and administrative systems in a Windows environment (file management, document tracking, spread sheet applications, data input and retrieval, etc.)

Ability to demonstrate interpersonal skills with Client teams.

Excellent use of English; verbally and in writing.

Must be physically capable of operating a vehicle safely, possess a valid driver�s license, have an acceptable driving record (travel to/from Sault Ste. Marie may be required.).

Job Type: Full-time

Salary: $18.00-$35.00 per hour

Benefits:

Casual dress

Company pension
Flexible Language Requirement:

French not required
Schedule:

Monday to Friday
Supplemental pay types:

Overtime pay



Ability to commute/relocate:

Lively, ON P3Y 1L6: reliably commute or plan to relocate before starting work Location: In person

Our Offer to you:

Site: Imperial Oil, Cold Lake, AB

Schedule:4 on, 3 off, 10 hours/day

Compensation: Competitive wages, Benefits

Why Work for Us

Stuart Olson is currently seeking a Document Controller for our client site in Cold Lake, AB for an immediate start date. Working a 4 on, 3 off, 10 hours/day schedule. Preference given to local candidates. No Camp, No Travel, No LOA.

Responsibilities

Maintains document registries.

Receives, stamps, dates, and logs drawings and distributes them to appropriate Stuart Olson personnel.

Creates and sends transmittals to clients and subcontractors.

Ensures all superseded drawings and documents are removed from service.

Assists in the maintenance of as-built drawings.

Supports the construction and quality teams with document requests.

Assists in the creation, organization and filing of turnover documentation.

Qualifications

High school diploma

1-2 years� experience working with document management software and having completed as-built drawings in Bluebeam or Adobe Pro

Valid drivers license with clean driver�s abstract

Superior knowledge of Microsoft Word, Excel, Outlook, PowerPoint, SharePoint and Internet

Highest standard of professional ethics, confidentiality and integrity

Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges

Ability to effectively prioritize and execute tasks independently with strong time management skills to meet deadlines in a high pressure environment

Ability to forge, grow and maintain positive relationships

Strong interpersonal, critical thinking, analytical and problem-solving skills

Strong organizational skills, including effective prioritization and follow up

Self-motivated, action oriented and ability to work collaboratively in a team environment or independently on routine tasks with a positive attitude and exceptional customer service

Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

Superior written and verbal communication skills

Support a culture that encompasses the highest ethical standards, and is aligned with the Promise

Working Conditions

Working both indoors and outdoors in hot weather conditions

Working in and around noise and dust

Must be clean shaven

Coveralls, safety glasses/goggles, hard hat and gloves are provided

CSA approved steel-toed safety boots will be required

Physical Requirements

Stand or walk for long periods of time

Climbing stairs/ladders regularly

Ability to lift loads up to 25kg

Climbing stairs/ladders regularly

Exposure to hazards such as heights, power tools, slips, falls, falling objects, and sharp hand tools

Who We Are

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

Only candidates being considered for an interview will be contacted directly.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.

Job Type: Full-time

Schedule:

10 hour shift

12 hour shift



Application question(s):

Do you reside in the Lakeland region and have reliable transportation? (Cold Lake, Bonnyville, Location: In person

We are currently seeking a Project Document Controller! If you carry these qualifications and want to join a challenging work environment with an employer who supports continuous learning, we look forward to hearing from you! Please NOTE: This is a contract position, out of town, on a rotating schedule. All travel and accommodations are covered by the company.

Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services. Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services.*

Responsibilities & Duties

� Document Management: Oversee the creation, distribution, and archiving of project documentation, including technical specifications, contracts, drawings, reports, correspondence, and other project-related documents. This includes control of the numbering, sorting, filing, storing and retrieval of electronic documents produced by technical teams.

� Managing Correspondence: Accurately and efficiently manage document transmittals to and from external parties while controlling the storage of all Project files and data.

� Version Control: Maintain an accurate and up-to-date version control system for all project documents, ensuring that the latest revisions are accessible to relevant stakeholders while older versions are securely archived.

� Quality Assurance: Perform regular quality checks on documents to ensure accuracy, completeness, and adherence to established standards and guidelines.

� Document Retrieval: Respond to internal and external requests for specific project documents promptly, efficiently retrieving and providing the required information.

� Distribution and Circulation: Coordinate the distribution of documents to the appropriate personnel and stakeholders, ensuring that information is disseminated efficiently and securely.

� Change Management: Track changes made to project documents, follow up on review comments and manage document approval processes, adhering to change management protocols.

� Compliance and Regulations: Stay updated with industry-specific regulations and compliance requirements, ensuring that project documents adhere to all necessary standards and guidelines.

� Document Security: Implement and maintain a robust document security system, safeguarding sensitive information and controlling access to confidential documents.

� Collaboration: Collaborate closely with project teams, engineers, contractors, and other stakeholders to streamline document workflows and resolve document-related issues promptly.

� Training and Support: Provide training and support to project team members on document management procedures, ensuring proper usage of document control systems.

� Reporting: Generate regular reports on document status, including progress updates, document review cycles, and distribution logs, for project managers and other relevant parties.

Requires Knowledge & Awareness of Following Tasks

� Strong understanding of document control procedures, standards, and best practices.

� Excellent attention to detail and organizational skills.

� Effective communication and interpersonal abilities to work with cross-functional teams.

� Ability to prioritize tasks, manage time efficiently, and meet deadlines.

� Familiarity with relevant industry regulations and compliance standards.

� Discretion in handling sensitive and confidential information.

� Adaptability to learn and adapt to new document control systems and technologies.



Successful candidates will require Drug & Alcohol Testing and a background check (CPIC) as a site requirement.

Job Types: Full-time, Fixed term contract

Schedule:

10 hour shift

12 hour Location: On the road

The incumbent is someone with extensive experience in the setup of project documentation infrastructure on SharePoint as well as Cost Control books and reporting. This position is unique in that it will be responsible for starting up an $100 Million project of refurbishing an East Coast Shiploader. Once the setup is complete, the position will manage both tasks over the duration of the project for approximately two and a half (2.5) years.

TASKS AND Responsibilities

� Develop Generic Projects Cost Structure and a Cost Account Directory.

� Liaise with Accounts Department to charge company�s overheads (indirect costs) according to company�s overhead allocation system/procedures.

� Revise cost estimates at the end of every reporting period to generate �Forecast At Completion�.

� Perform cost analysis and advise leaders on cost over-runs in a timely manner so the corrective actions can be taken.

� Responsible to provide accurate document review and control to meet the client�s project speficiations and company needs in a timely, professional, and knowledgeable manner.

� Provide document management administration for the company, which includes physical and electronic files, documents and other records ensuring all are managed through to completeness.

� Code documents, including data entry from electronic records.

� Assist with document quality control: include filing, distributing and discarding records.

� Provide project support by performing duties including maintaining job related files and documentation.

� Maintain reporting documentation and logs of document retrievals, updates, distributions and removals; attention to detail is a necessity.

� Design file structure for easy access and retrieval of files.

� Assist with time-sensitive material such as urgent and confidential packages.

� Ensure cost controls are in place and effectively implemented to control the cost of the project.

� Participate in meetings to clarify project costs.

� Prepares cost, schedule and progress reports that allow the assigned projects to be proactively controlled and managed.

� Review existing project controls and systems. Where necessary, propose additional controls.

� Align project cost reporting with the control budget.

� Forecast procurement and contracting costs including the project estimate at completion.

� Log all approved and contemplated changes including risks.

Prepare monthly accruals.

Support contract cost reconciliation and closeout activities.

Escalate concerns, issues and risks to leadership.

� Coordinate close out documentation for the project.

Essential Education:

� Post-secondary education in an engineering, technical or a recognized business program.

Essential Experience AND JOB Requirements:

� Five (5) years experience in a similar role.

� Experience in multiple disciplines is preferred.

� Excellent knowledge of cost control, and project reporting.

� Advanced Microsoft Office skills.

� Excellent organizational, technical writing and verbal communication skills.

Desirable Criteria & Qualifications:

� Exceptional organizational and problem-solving skills and the ability to be flexible in managing changing priorities.

� Strong communication, interpersonal and leadership skills.

� Ability to contribute effectively to a team and excel in a team environment.

� Self-starter - able to produce quality work with minimal supervision and guidance.

� Adaptable: capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously.

� Sound prioritization/time-management skills.

� Strong attention to detail, highly organized, good filing and record-keeping skills.

� Results focused: driven to achieve and deliver timelines.

We would sincerely like to thank all interested applicants, however only those selected for an interview will be contacted at this time.

If selected for onboarding, you may be required to undergo a background check and substance test in accordance with job site policies.

WestCorp Solutions is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to help build a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential!

Job Type: Fixed term contract

Ability to commute/relocate:

North Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Project Cost: 5 years Controls: 5 years (preferred)

Victor Energy Ltd is a powerline contractor with over 30 years experience building Alberta�s electrical infrastructure, recently acquired by Java Holdings Ltd. Java Holdings Ltd. owns a portfolio of companies in North America and Europe and is engaged in its acquisitions providing high level execution support for large utility, oil and gas, and power generation projects, specializing in EPCM (Engineering, Procurement, Construction & Management).

Reporting to the Java Holdings Director, Systems, we are seeking a Document Controller for the document control and records management function supporting our projects and corporate requirements. The job is primarily administrative but will also involve providing document control leadership and expertise to our corporate stakeholders, project teams and clients. The ideal candidate must be a self-starter, capable of working well both independently and in teams, should be detail-oriented and comfortable communicating all issues clearly to various members of the project team.

KEY (CORE) Duties AND Responsibilities:

1. Document Control Processes and Procedures*

Support the development, standardization, and operational execution of document control processes and procedures

Provide training and support to stakeholders on document control processes and procedures

2. Maintaining Digital Document Management System*

Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner

Ensuring quality of information contained in the company document control system

Documents are correctly and completed coded with the appropriate meta data,

Documents presented in M-Files are the most current version

Prevention of document duplication

Identify and report deficiencies and/or problems with the company document management system

3. Document Controls Support*

Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner

Manage formal communications transmittals with external stakeholders

Support the development and standardization of document control processes and procedures

Provide front-line system user support and training

Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program

Additional Duties AND Responsibilities:

Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all RIM services by staying current with changing technologies and external business practices and consider their possible use at Victor Energy.

Education AND Experience:

Minimum 5 years document control supporting construction projects

Experience with maintaining a digital document management system

College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred

Specific experience with Engineering and Construction document management is an asset

Highly proficient with the Microsoft suite of Office applications, and Adobe PDF.
Knowledge, Skills, AND Abilities, and Personal Attributes:

Attention to detail, ability to focus and concentrate for long durations is critical

Excellent communication skills; written and spoken English

Excellent interpersonal and team participation skills.

Solutions oriented, independent problem solver

Ability to work with, and be committed to, the goals and objective of the team and organization as a whole

Ability to work remotely and independently

Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities

Job Type: Full-time

Benefits:

Company events

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

RRSP match

Vision care

Wellness hour shift

Job Description

Job Title Document Controller

Direct Supervisor Project Manager

About this Opportunity

Exact Detailing Ltd. (Exact) is a provider 3D construction model services. Exact provides drafting, detailing, 3D laser scanning and connection engineering services with its head office located in Victoria, B.C.. Exact also has five supporting offices located in Nanaimo BC, Surrey BC, Burnaby BC, Edmonton AB, and Moncton NB. Exact uses innovative Trimble software, primarily Tekla structures software and continually devotes significant resources to improvements in automation and efficiency.

Job Summary:

The role involves shepherding a multitude of drawings, specifications, engineered plans, weblinks, emails, EWOs, SIs and RFIs into a document system where anything is a few clicks away. This is an incredible opportunity for someone who wants to be involved in setting up an integrated system that will be vital to our business. The ideal candidate will assume a proactive leadership role in understanding all the different aspects of our projects and making an electronic library that is easy to navigate for the greenest of recruits.

Duties / Responsibilities

� Learn the key risks and opportunities associated with our detailing projects.

� Learn all of our available internal and external information resources.

� Facilitate smooth change management and training and support to team members to facilitate best document control practices

� Work closely with internal and external stakeholders including OMs, PMs, detailers, engineers, to deliver the solution that suits the company best.

� Anticipate bottlenecks, provide escalation management, make trade-offs, and balance the business needs versus technical constraints.

� Manage mailboxes and incoming and outgoing communication

� Revise project communication matrix�s

� Update workflows and implement processes

� Assist project teams in creating and submitting reports

� Document quality checks

� Maintain documents and relevant logs

Qualification:

2-5 years of experience, or equivalent combination of education and experience in a very similar role.

Experience with technical communication and documentation.

Excellent communication in English; both verbal and written

Experience with and knowledge of construction documentation.

Strong organizational skills with demonstrated attention to detail

Experience creating customer documentation for complicated systems

Proficiency in MS Office applications including Outlook, Word, Excel, and SharePoint

Proficiency with PDF software Adobe, and Bluebeam

Familiarity with Tekla Structures

Ability to demonstrate critical thinking, good judgement, progressive mindset, and self-awareness.

A strong self-starter, operationally focused; a problem-solver.

Excellent interpersonal, written, and oral communication skills.

Exact�s Core Competencies:

� Attention to Detail � continually assess work performed and practices to ensure accurate and complete output.

� Continuous Improvement - requirement to understand and keep current with specifications and building codes, industry changes, and software modification as related to steel fabrication and erection.

� High Quality Customer Service and Communications � excellent written and verbal communication skills (English). This includes clear, punctual, and polite interactions with clients.

Job Types: Full-time, Permanent

Benefits:

Casual dress

Dental care

Extended health care

Paid time off

RRSP match

Vision hour shift

Job Summary:
Under the direction of the Commercial Project Manager and the Project manager, the Office Administrator/Document Controller will be responsible to oversee and manage all the project documents, ensuring all the documents are signed, all the data is accurate, and stored as per the company policies and procedures. Also, the organization and coordination of all the administrative activities facilitate an effective office environment.

Essential Duties and Responsibilities:
1. Provide administrative support to the Project Manager, Commercial Project Manager, and Construction Manager.

Includes typing of memos, documents, and correspondence.

Calendar and Schedule Management appointments as required.
2. Manage and maintain all project documents

Ensure timely, accurate, and efficient preparation of documents

Control numbering, sorting, filing, storing

Storing and retrieval of both electronic and hard copy documents produced by technical teams and departments
3. Coordinate Workflow and Office Activities

Maintain the general appearance of the office.

Organize and maintain filing system.

Greet visitors, answer/screen/direct phone calls, and take/forward messages.

Track all incoming mail, and process outgoing mail.

Order office supplies/maintain supply room and arrange for courier/shipment pickup.

Maintain and organize kitchen and lunchroom and supplies.
4. Organize internal and external meetings

Create, transcribe and distribute meeting agendas and minutes.

Set up conference calls.

Prepare catering requests and ensure prompt delivery of service.
5. Event Planning

Organize social events and design required correspondence.
6. Coordinate IT with an external organizer

Ensure proper and functional internal IT requirements.

Coordinate new email users, access, and log-in information.

Ensure inactive users are removed.

Maintain email lists.
7. Manage and process correspondence

Update/maintain the document management system for all contractual correspondence.

Ensure that all required signatures are on all outgoing documents before submission.

Bind documents for various departments.
8. Perform other related duties as assigned by Management.

Knowledge and Skills:

Strong MS Office skills (Word, Excel, and PowerPoint)

Superb organizational and time management skills

Excellent written and verbal communication skills

Attention to detail

Self-motivated, persistent, and flexible
Qualifications:

1 + year experience as an office administrator.

College Diploma in Office Administration is an asset.

Ability to deal with confidential issues professionally.

Must have valid driver�s license and ability to supply own transportation.

Physical Demands:
While performing the duties of the job, the employee may be required to lift to 10 lbs.

Work Environment:
The employee is generally required to work in an office setting.

Job Types: Full-time, Permanent

Benefits:

Dental care

Extended health care

RRSP match

Vision hour shift

Bluestar Engineering Ltd. is a Calgary based EPCM company specializing in small to medium size oil and gas projects. We are a group of professionals who form a fully integrated multi-disciplinary organization backed by many years of experience.

We are currently seeking a Junior or Intermediate Document Controller who is eager to start or continue their career with our fast-paced, growing company. This is a permanent position.

Duties and Responsibilities:

Process and control engineering documents and drawings in accordance with guidelines and client requirements.

Perform a document control quality check on engineering drawings and documents for accuracy and completion.

Control and preserve records in an organized manner.

Manage movement of records to and from appropriate parties.

Assign document numbers to all deliverables.

Work with various clients and follow their document control procedures.

Photocopy and create engineering binders based on internal or external requests.

Transmittal creation and document submittals for clients and vendors.

Complete high-volume document stamping for internal and external reviews.

Monitor revision and code changes to engineering drawings.

Track documents throughout their lifecycle.

Prepare drawing packages for client receipts by splitting and renaming electronic files, as required.

Requirements:

Technical diploma or bachelor�s degree preferred

0-3 years of relevant experience would be considered an asset.

Excellent written and verbal communication skills.

Strong attention to detail with a high level of accuracy.

Motivated, self-starter with exceptional prioritization and organization skills.

Ability to adjust to change and multitask in a fast-paced setting.

Friendly, personable, and able to work in a team environment.

Please be advised that Bluestar Engineering Ltd. is an equal opportunity employer and only applicants who are selected, will be contacted to schedule an interview.

Job Types: Full-time, Permanent

Additional pay:

Overtime pay
Benefits:

Company events

Dental care

Disability insurance

Discounted or free food

Employee assistance program

Extended health care

Life insurance

On-site gym

Paid time off

Vision care
Schedule:

8 hour shift

Monday to Friday

Ability to AB T2P 3H5: reliably commute or plan to relocate before starting work (required)

WHO WE ARE:

APTIM Services Canada Corp is a leader in plant services to the oil, gas and chemical industries. We provide on-going support and long-term services through maintenance, modifications and specialty services to provide solutions that are safe, innovative and efficient. Our comprehensive range of maintenance and supporting services tailored to meet the specific needs of each client.

Primary Responsibilities (include but are not limited to):

- Follow standard documentation control processes and guidelines for the receipt, distribution and retention of documents; ensures documentation compliance with Client specifications and standards

- Documentation includes: Construction work packages, project standards and exhibits, requests for information, inspection and test plans, weld procedure specifications and maps, torque sheets, drawings, ABSA documents, redlines, non-destructive examination reports, vendor and subcontractor documents etc.

- Document quality checks for numbering, revision, issue state, and other relevant metadata

- Ensures all data and documentation is up to date and readily available Project Team, and properly submitted to relevant stakeholders in a timely manner

- Maintain and update documentation logs and status reports

- Manage the repository of paper and electronic files issued on the project

- Troubleshoots issues and discrepancies

- Compile final turnover packages

Qualifications:

- Previous Document Management/Control experience (minimum 2 years� experience)

- Familiar with SharePoint (Classic and Modern)

- Intermediate proficiency in MS Excel (able to filter data, write formulas and make pivot tables), MS Word and Adobe Pro

- Previous experience and familiarity with Power Apps, PowerBi and Power Automate preferred

- Familiar with and basic understanding of quality documentation

- Can follow direction and established policies and procedures

- Able to work in a fast paced environment, handle multiple tasks and prioritize workload

- Works well in a team environment

- Very detail orientated and organized.

Education:

- High School Diploma

- Post-secondary degree/diploma preferred

Job Type: Full-time

Application:

If interested, please send your resume and cover letter apply via [website]

While we thank all those in advance for expressing interest in the position, only the candidates selected for further consideration will be Type: Full-time

Career Opportunity

Document Controller

TITLE Department Reports TO

Document Controller Engineering Engineering Manager

Company Profile

Nordic Minesteel Technologies Inc. (NMT), experts in horizontal and vertical solutions for mining, provide reliable, custom solutions and dependable service to our customers improving safety and increasing profit in their operations.

JOB Description

Generate and maintain up-to-date project documentation in hard copy and electronic job file *.*

Produce transmittals for shop issue packages as required to meet production demands *.*

Access shared sites and customer sites to retrieve and upload documents as necessary to support a project *.*

Assist in the creation and compilation of product and quality manuals as required.

Follow established ISO procedures for documentation & record keeping.

Attend meetings, record and distribute meeting minutes.

As directed, assist the Sales Department with proposals, job folders, sales meetings and the general control of sales documents.

Preparation of periodic reports as requested.

Attendance at various workshops, courses etc. as directed and required to fulfill job responsibilities.

Other tasks, projects and responsibilities as may be assigned by the Engineering Manager.

Comply with company Health & Safety Policy.

Familiarize and adhere to all company policies.

Cover for employee absences and assist other team members as required.

Required Experience & Skills

3+ years� experience in an engineering office or similar administrative environment.

College graduate in a relevant field of study.

Excellent written and verbal communication skills in English.

Exceptional organizational skills.

Basic mathematical skills.

Proficient computer skills including ability to use standard office software at an advanced level.

Ability and willingness to learn new software programs as required.

Ability to work independently in a fast-paced, deadline driven environment.

Positive attitude.

JOB TYPE

Full-time, permanent

Salary

Commensurate with experience

Location

North Bay, ON

Education

College diploma.

Language

Bilingual is considered an asset.

Job Types: Full-time, Permanent

Salary: From $1.00 per year

Benefits:

Casual dress

Dental care

Extended health care

Paid time off

RRSP match

Vision to Friday