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Assistant Controller Job Description: Top Duties and Requirements

An Assistant Controller, or Assistant Accounts Controller, supports the Controller by examining and analyzing accounting records of organizations (or individuals). They are responsible for ensuring accuracy in data and reporting, and compliance with established accounting standards and procedures. Their duties may vary depending on the size of the organization. However, Assistant Controllers will typically be expected to prepare and consolidate financial statements, establish and maintain internal controls, and assist the Controller with month-end and year-end processes, among other duties.

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Assistant Controller duties and responsibilities

Establishing and maintaining internal controls and accounting best practices is one of the top responsibilities of an Assistant Controller. Whilst providing supervision to general accounting departments, an Assistant Controller will also assist the Controller – particularly with month-end and year-end preparations. An Assistant Controller is responsible for providing monthly, quarterly, and year-end analyses and coordinating or assisting with the budget and forecasting process. An Assistant Controller’s duties and responsibilities may include:

  • Examining and analyzing accounting and financial records, documents, and systems to ensure accuracy and compliance with established accounting standards, procedures, and internal controls
  • Managing or assisting) with both internal and external audits
  • Preparing detailed reports on audit outcomes and providing recommendations to improve accounting and management practices within the company
  • Developing and implementing accounting policies and procedures to ensure accurate financial reporting
  • Providing leadership, training, and development to finance and accounting staff
  • Researching accounting issues where necessary for compliance with generally accepted compliance principles
  • Overseeing and executing payroll functions and petty cash
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Assistant Controller Job Description Examples:

Example 1

Job Description

Senior Staff Accountant / Assistant Controller

A CPA Professional Corporation providing CFO, Controller, and accounting services to Small and Medium Sized Companies.

Senior Staff Accountant / Assistant Controller

As a Senior Staff Accountant / Assistant Controller, you play an important role in the success of the firm and its clients. You will be an integral part of our client specific team approach and work closely with senior management and executives. You will be responsible for multiple clients, to keeping track of their companies� finance, including executing and overseeing full-cycle accounting, payroll, statutory filings, various financial and administrative processes, be involved in business planning, business/project controlling and financial reporting.

Duties and Responsibilities include (but are not limited to):

Being an integral part of the team and providing financial input and insights during management team meetings

Running and overseeing the full-cycle accounting, financial administration, including running the month-end and year-end closing process

Assist the CFO with timely preparation of reports, working papers, and financial statements on a monthly basis for various clients and entities

Analyze and reconcile general ledger accounts, inter-company accounts and prepare and post adjusting entries monthly

Prepare, and maintain periodic reporting such as budgets, expense allocation, COS analysis, project profitability, etc.

Prepare ongoing tax filings (GST, PST, source deductions, EHT, WSIB, etc.) and work with external accounting firms or consultants on annual audit and filings

Be involved in sales invoice preparation and review process as well as overseeing collections

Prepare weekly cash flow reports and manage the cash flow

Forecast the foreign exchange needs and execute exchange transactions on CFO�s direction

Implement (where necessary) and adhere to the financial and administrative policies and procedures of the firm and its clients

Support team members and act as point of contact in the financial area

Oversee the selection and implementation of an Enterprise Resource Planning (ERP) system together with team members, clients, and outside consultants

Tackling ad hoc duties, financial matters, and reporting

If you are looking for a rewarding and challenging opportunity, and you have the attitude, skills and knowledge to handle multiple clients in an effective and efficient manner, then now is the time to apply in confidence.

Candidate Profile:

Degree in accounting with 2-4 years of relevant work experience

CPA or working towards CPA designation would be an asset

Excellent communication and organizational skills with a strong attention to detail

Natural curiosity and willingness to learn new skills

Intermediate proficiency in Microsoft Office suite, specifically Excel

Previous experience working with the Sage Business Vision, Dynamics Nav, Dynamics 365, QuickBooks is an asset

Flexible and adaptable to constantly changing needs within the organization in a fast-paced environment.

Benefits:

Competitive compensation package

Vacation Entitlement

Paid time off

Performance Bonus

Extended health care / dental benefits

We thank all applicants, however, only those applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $55,000.00-$65,000.00 per year

Benefits:
  • Dental care
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
    Schedule:
  • 8 hour shift
    Supplemental pay types:
  • Bonus pay



    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • accounting: 3 years Location: Hybrid remote in Concord, ON

    • Example 2

    Spectra is a growing aluminum parts manufacturer with 5 facilities in Ontario, including a Global headquarters in Bradford, as result of our growing business we have an opportunity at our:

    Bradford FacilityFor Assistant Controller

    The ideal candidate would have a professional accounting designation or University/college diploma in accounting. You will provide hands-on transactional and analytical support in all facets of finance and accounting, along with supporting the Controller and VP Finance with business partnership and decision support within the broader organization.

    Responsibilities:

    � Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

    � Prepares asset, liability, and capital account entries by compiling, analyzing and documenting account and transaction information.

    � Prepares balance sheet reconciliations, financial analysis and commentary.

    � Support the company's continuous improvement program through business partnership and financial analysis

    � Partner cross functionally to identify and recommend solutions to root cause issues

    � Support the design and creation of standard and ad-hoc reports, KPI tools and dashboards.

    � Prepare government remittances, accounting audit & tax work papers.

    � Train, coach and support the accounts payable team

    � Prepare vendor payments by verifying and documenting weekly cash disbursements.

    � Reconcile vendor accounts and proactively resolve invoice and payment issues

    � Look after new Vendor setup and vendor master data management

    � Other tasks and ad hoc duties as required.

    Requirements:

    � CPA Designation or advanced standing in CPA professional program preferred

    � 3-5 Years Finance experience, preferably in a manufacturing organization

    � Proficient with Microsoft Office (advanced Excel required)

    � Strong organizational skills; must be detail-oriented

    � Ability to meet deadlines and deal with issues in a diplomatic and positive manner

    � Excellent oral and written communication skills

    Job Type: Full-time

    Salary: $75,000.00-$100,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
    Schedule:
  • 8 hour shift
    Supplemental pay pay

    • Example 3

    Assistant Controllers must have solid communication, technology, and analytical skills. Previous experience in club accounting is highly valued.

    Typical Duties of the Assistant Controller:

  • Assist in the consolidation of all financial data necessary for an accurate accounting of consolidated business results
  • Assist in preparing internal and external financial statements
  • Assist in coordinating activities of external auditors
  • Assist in managing the budget process
  • Assist in evaluating accounting and internal control systems
  • Assist in developing and monitoring business performance metrics
  • Assist in regulatory reporting, frequently including tax planning and compliance
  • Assist in coordinating and controlling inventory
  • Attend board meetings as required
  • Other duties as directed by the Controller
  • Other duties as directed by the COO

    Established in 1929,Beach Grove Golf Club is a Championship Private Club located within the expanding seaside community of Tsawwassen, BC, south of Vancouver. We enjoy the most days of sunshine within the greater Vancouver area while providing our Membership and Guests an exceptional 12-month playing season and quality and golf and dining experience. Our Club is operationally sound with a substantial and growing waiting list of new Members.

    We thank all applicants for their interest, however, only those selected for an interview will be contacted. This position will remain open until filled; we look forward to hearing from you! Check us out at [website]

    Job Types: Full-time, Permanent

    Salary: $70,000.00-$90,000.00 per year

    Benefits:
  • Casual dress
  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Discounted or free food
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP match
  • Vision care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • 10 hour shift
  • 8 hour shift
  • Monday to Friday

    Ability to commute/relocate:
  • Delta, BC: reliably commute or plan to relocate before starting work (required)

    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • Accounting: 1 year Professional Accountant (required)

    • Example 4

    Capital Auto Group is widely recognized for an uncompromising commitment to the highest standards of integrity and quality, product selection and service, and on making a positive contribution to the community in which we operate. We are looking for an energetic, motivated, and self-starter to join our Accounting team!

    We are seeking a highly motivated, dedicated, and driven individual to aid in preparing financial statements and be responsible for supporting key financial and accounting tasks under supervision of a Controller. Listed below are the core competencies and requirements for our Assistant Controller role:

  • Completes full-cycle accounting in AR, AP, Account Reconciliation, Payroll, CRA Tax preparation and filings for multiple businesses
  • Completion of month end and year end financial working papers and financial statement preparation
  • Conduct various account analyses and monthly reconciliations of key accounts, including cash, inventory, AR, and AP and on-going review of journal entries
  • Prepare monthly management reports
  • Monitor administrative procedures and delegate tasks
  • Support payroll activities as required
  • Assist with developing and implementing accounting policies and procedures to ensure accurate financial reporting
  • Assist with annual operating budget and monthly variance reports
  • Assist in the preparation of ad-hoc reporting and analysis
  • Other duties may be required to meet company objectives

    Requirements

  • Completion of a bachelor�s degree with a focus in accounting is preferred
  • CPA or working towards CPA designation is preferred
  • 5+ years relevant experience is a MUST, preferably in the automotive sector
  • Certificate of Conduct required
  • Experience with restaurant accounting would be considered an asset
  • Competency in Microsoft applications including Word, Excel, with experience with CDK and Reynolds would be considered an asset
  • Demonstrates excellent written and verbal communication skills with the ability to identify and resolve problems in a timely manner.
  • Attention to detail and ability to multi-task.
  • Willingness to lead, take charge, and provide solutions

    Are you passionate about providing accurate and timely information while fostering solid working relationships? If you are this Assistant Controller professional, apply today, we can�t wait to hear from you!

    Capital Auto Group is an equal opportunity employer and is committed to fostering a workforce in each of our locations that reflects the diversity of the community in which we perform business. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

    Job Types: Full-time, Permanent

    Benefits:
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Store discount
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Location: One location

    • What does an Assistant Controller do?

    Assistant Controllers are responsible for establishing and maintaining internal controls and policies. A successful Assistant Controller will also ensure compliance with legislation and established accounting procedures while identifying best practices within the organization. An Assistant Controller will often supervise accounts receivable, accounts payable, and general accounting departments, providing support regarding any queries with the general ledger. Reporting to the Controller, an Assistant Controller may also work closely with senior management on complex issues.

    Assistant Controller skills and qualifications

    Some of the top skills required of an Assistant Controller include a strong understanding of finance and accounting, management and leadership skills, and a keen, analytical eye with excellent attention to detail. Essential skills for an Assistant Controller include:

    • Solving complex accounting problems through the application of generally accepted accounting principles
    • Critical thinking and, in turn, confident decision-making with the ability to implement internal policies and processes
    • Strong numeracy skills, particularly concerning scheduling, budgeting, and accounting math
    • Excellent written and verbal communication skills (including great coaching, training, and presentation skills)
    • In-depth knowledge of accounting software and systems
    • Ability to consistently meet deadlines
    • Capable of interpreting and analyzing large volumes of financial data
    • Manage numerous priorities at once and be able to multi-task effectively

    Assistant Controller experience requirements

    Assistant Controllers are expected to have a minimum of three to five years of experience within accounting or finance roles, and previous experience using accounting software (such as Sage, QuickBooks, etc.) is very beneficial.

    Assistant Controller education and training requirements

    A Bachelor’s Degree in accounting, finance, or business administration is usually required for Assistant Controller roles. Completion of a training program accredited by Chartered Professional Accountants is expected for most Assistant Controller roles – although exceptions may be made for those in the process of a CPA training program, if close to qualifying.

    Assistant Controller salary expectations

    According to Indeed Salaries, an Assistant Controller’s average salary in Canada is $72,949 per year. Please note, this may vary depending on experience, location, and region.

    Job description samples for similar positions

    If an Assistant Controller job description is not quite what you’re looking for, other job description samples include:

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    Assistant Controller job description FAQs

    What is the difference between an Assistant Controller and an Accounting Manager?

    Accounting Managers are mid-level managers who oversee some or all of the accounting department. They keep financial data organized and updated, ensure all applicable regulations are followed and present financial data at meetings. An Assistant Controller will establish and implement standards for handling company finances and documentation, analyze accounting and financial records, and assist with budgeting, forecasting, and preparing financial statements. While the two roles may seem similar and have some element of crossover, the Assistant Controller will take a more analytical role and seeks continuous improvement in the accounting and finance practices of the company.

    Who does an Assistant Controller report to?

    Assistant Controllers report directly to the Controller, or Business Controller, in the finance department – who in turn reports to the Chief Financial Officer (CFO).

    Who reports to an Assistant Controller?

    Assistant Controllers typically oversee and supervise accounts payable, accounts receivable, and general accounting departments. Depending on the company’s size, this means a small team of accountants or Accounting Managers will report to the Assistant Controller.

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