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How to write a Purchasing Manager job description sample
A Purchasing Manager, or Purchasing Director, is responsible for managing the purchasing department within an organization creating and implementing purchasing policies. Their main duties are to evaluate the purchasing procedures of the company, control the purchasing department budget, and manage costs.
A Purchasing Manager oversees purchasing of raw materials and supplies procured by an organization. They ensure budgets are kept under control, and that all necessary protocols and guidelines are followed. The Purchasing Manager selects vendors and sets budgetary constraints for the purchasing department. They are also responsible for negotiating pricing on behalf of the company and overseeing the negotiation of contracts.
Canadian Maritime Engineering Ltd. (CME). and its predecessor companies in The Russell Group have been operating for more than 30+ years. CME is a multi-faceted organization that services all marine and industrial companies including machining, mechanical, welding, fabrication and specialty coatings. CME�s strength lies in our work force of highly trained, experienced and knowledgeable employees who are capable of providing custom mechanical engineering and advanced industrial solutions to meet your specific needs. We are a well-known Canadian leader with a reliable team able to skillfully execute a wide range of projects in industries such as: Marine, Oil and Gas, Power Generation, and National Defense.
We�re looking for people who are committed to producing great work and enjoying themselves while doing it. We�re looking for people with ideas and energy who want to make an impact. We�re looking for people who will see the limitless opportunities for professional and personal development and seize them.
Purchasing Agent Responsibilities:
Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.
Researching and comparing suppliers, goods, and services.
Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
Monitoring inventory levels and determining purchase needs.
Requesting cost proposals and negotiating contracts and prices.
Preparing and processing purchase orders.
Maintaining records of all transactions, purchase orders, receipts, and payments.
Scheduling and verifying purchase deliveries.
Building and maintaining positive, long-term supplier relations.
To be successful as a Purchasing Agent you should be able to critically assess suppliers, products, and services, and negotiate the best possible deals. Ultimately, an outstanding Purchasing Agent has a keen sense of business and maintains meticulous transaction records.
Purchasing Agent Requirements:
Minimum 4 years of previous experience as a Purchasing Agent or in a similar position.
Must be proficient in Sage300 and Microsoft Office programs (Excel, Outlook, Word). Experience with Sage is mandatory.
Familiar with standard procurement concepts, best practices and techniques.
Good understanding of all logistic method and import/customs procedures.
Strong research and analytical skills.
Excellent attention to detail and a high degree of accuracy.
Strong organization and documentation skills.
Able to build and maintain lasting relationships with other departments, key business partners and other third parties as required.
Strong work ethic and a positive team player.
Strong problem identification and resolution skills.
Excellent communication and negotiation skills; able to effectively communicate both verbally and in writing.
Sound analytical thinking, planning, prioritization and execution skills
Job Duties:
Responsible for procurement and purchasing activities on assigned projects/vendors.
Prepares, reviews and issues purchase orders.
Proactively communicate with Project Managers and department heads to ensure good project communication.
Maintains manual or computerized procurement records.
Liaises with Quality Control to report defective or unacceptable goods or services.
Ensures that all contract procedures are followed and executed in a professional manner.
Maintains records of business transactions and product inventories, reporting data to companies or government agencies as necessary.
Proactively follow up with Sales and/or Project Management to confirm purchasing requirements, ensuring timely purchase of goods to meet customer demands.
Be available outside of core business hours (remotely) to field urgent purchasing concerns.
ERP experience preferred.
Inventory Control
Other duties as assigned such as CSO for the company
*Due to Federal Government projects, the selected applicant must have proof of full COVID-19 vaccination*
Compensation to be competitive and will vary based on experience.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Salary: $30.00-$40.00 per hour
Benefits:
Dental care
Extended health care
RRSP match
Vision care Schedule:
8 hour shift
Monday to Location: In person
Example 2
Job Posting: Purchasing Manager - Food Production
We are currently seeking a highly skilled and experienced Purchasing Manager to join Sweets from the Earth. As the Purchasing Manager, you will be responsible for overseeing and managing all aspects of our procurement activities related to food production. This is a key leadership role that plays a critical part in ensuring the efficient and cost-effective sourcing of ingredients, supplies, and equipment needed for our production processes.
Responsibilities:
� Develop and implement strategic procurement plans specific to food production requirements.
� Source ingredients according to specifications provided by the R&D team and in accordance with budgetary requirements.
� Identify, evaluate, and establish relationships with suppliers, vendors, and manufacturers of food ingredients, and packaging materials.
� Negotiate favorable terms and conditions, including pricing, delivery schedules, and quality standards.
� Optimize costs through effective negotiation, volume discounts, and strategic sourcing practices.
� Collaborate with cross-functional teams to align procurement strategies with production schedules and demand forecasts.
� Oversee inventory levels and control stock replenishment processes to prevent stockouts and minimize wastage.
� Manage cycle counts and ensure accuracy of data in ERP.
� Ensure supplier compliance with quality and safety standards, by keeping supplier documents up to date and ensuring QA department has access to all required certificates.
� Monitor market trends, conduct market research, and evaluate potential new suppliers.
� Manage contracts and supply agreements, ensuring compliance and resolving any disputes.
� Identify and mitigate risks associated with the food supply chain, developing contingency plans and alternative sourcing strategies.
� Lead and mentor a team of procurement professionals, providing guidance, training, and performance feedback.
Requirements:
� 7+ years of proven work experience as a Purchasing Manager or in a similar procurement role within the food production industry.
� In-depth knowledge of food sourcing, supplier management, and industry-specific regulations (e.g., HC, FDA, CFIA).
� Strong negotiation, communication, and interpersonal skills.
� Familiarity with food safety and quality assurance standards (e.g., HACCP, GMP).
� Proficiency in procurement software and enterprise resource planning (ERP) systems.
� Analytical mindset with the ability to make data-driven decisions.
� Demonstrated leadership abilities and experience in managing a team.
� Strong organizational and time management skills with the ability to handle multiple priorities.
Job Types: Full-time, Permanent
Salary: $75,000.00 per year
Benefits:
Dental care
Extended health care
Paid time off
Vision care Flexible Language Requirement:
French not required Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
North York, ON M3J 2N7: reliably commute or plan to relocate before starting work (required)
Education:
Secondary School (preferred)
Experience:
purchasing: 2 years Location: In person
Example 3
Procurement / Purchasing Manager
Kemflo Canada Inc, Richmond Hill ON Canadian Owned and Operated, established in 1988, has a solid reputation for the design and manufacturing of quality injection molded products.
We are looking for an enthusiastic Procurement /Purchasing Manager to join our manufacturing operation. You thrive on finding the best products and service every time. You are meticulous detailed, organized, and persistent in getting what you want. You operate with a sense of urgency but understands the need for tact while interacting with vendors.
You have a strong background in purchasing, procurement and supply chain management, you take a proactive approach in reviewing current systems and procedures, in order to make recommendations for continuous improvements
If you see yourself in this role, we need to talk
Duties and Responsibilities:
Manage complete supply chain of products, inventory, replenishment planning, and purchase order management.
Monitors inventory levels very closely and resolves any issues that may become apparent.
Create and provide reports on inventory, POs, turns and aged inventory on a regular basis
Continuously looking for efficiencies and better ways of doing things. Proactive approach
Foster close working relationships with associated departments, sales, marketing, finance, and Production to ensure awareness of product flows.
Negotiate with suppliers and contractors on price, contract terms, conditions, and supplier consignment
Lead supplier negotiations regarding current production requirements
Review open material requirements, monitor vendor performance, and expedite when necessary.
Ensure problems related to delivery, quality, or pricing are promptly conveyed to the supplier and resolved in a timely manner.
Lead supplier negotiations regarding post-production (service) support
Develop supplier protocols, supplier selection, and procurement processes
Assist with Supply Chain cost recovery (result of poor quality and/or delivery)
Development and analysis of Key Performance Indicators on a monthly basis to determine where continuous improvements can be achieved
Other duties include purchase order creation, order tracking and commercial dispute resolution
Required Knowledge, Skills, and Abilities
Bachelors in Business, Supply Chain Management, or other related degree
Must have 3 to 5 years purchasing experience ideally in the manufacturing
Solid data analysis, inventory management and problem resolution skills,
Strong analytical based thinking
Team oriented, self-starter working toward bettering the internal process for all
Strong understanding of inventory management principles
Effective ability to streamline shipments to reduce shipping cost and overhead for the company
Knowledge of logistics (domestic and international)
High attention to detail, solid planning, and scheduling skills
Ability to learn new systems quickly and effectively
Knowledge and experience working with international vendors
Excellent communication skill at all levels of the organization
MS Office including Word, Outlook, advanced Excel Skills
Versatile, tenacious and people orientated
Highly self-motivated and directed
Kemflo Canada supports a full vaccination policy. All employees are expected to be vaccinated as a condition of employment.
Must legally be able to work in Canada. Only those candidates selected for an interview will be contacted. All Recruiting done in house
Kemflo Canada is an equal opportunity employer we do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability or national origin. All employment is decided on the basis of qualifications, merit, and business need.
Kemflo Canadai*s committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that considers the applicant�s accessibility needs due to disability.
Accommodation requests are available to candidates taking part in all aspects of the selection process for Kemflo Canada jobs. To request accommodation, please contact HR.
Job Types: Full-time, Permanent
Salary: From $65,000.00 per year
Additional pay:
Bonus pay Benefits:
Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:
Richmond Hill, ON L4C 4Y9: reliably commute or plan to relocate before starting work (required)
Education:
Bachelor's Degree (preferred)
Experience:
purchasing: 3 years (preferred)
Procurement: 3 years (preferred)
Inventory management: 3 years (preferred)
Procurement for a Manufacturing environment: 5 years (preferred)
Raw Material Procurement: 5 years Procurement: 5 years (preferred)
Example 4
The Company
Ayeon Enterprises Inc. is a well-renowned wholesaler that has continually featured a variety of high-quality and affordable products since day one.
Our passion for excellence has driven us from the beginning and continues to drive us into the future. The team at Ayeon Enterprises Inc. knows that every product count and strives to make the entire shopping experience as rewarding as possible.
The Job
Ayeon is seeking a dynamic, quantitative, detail-oriented, and an experienced Manager of Purchasing to lead our purchasing functions throughout Canada.
Duties of the Purchasing Manager include:
Responsible for the daily purchasing of accessory and restaurant supplies, including paper, plastic, and compostable products
Devises and implements purchasing strategies and improves existing purchasing procedures
Provides purchasing planning and predicts the availability and price by collecting, analyzing marketing data and trends
Negotiates with vendors for optimal price and negotiates contracts and policies with suppliers
Seeks and partners with reliable vendors and maintains good rapport with them
Monitors the quality of purchasing items
Controls purchasing budget and devises cost saving budgeting plans
Verifies and keeps records of all orders, payments, and received stock
Coordinates with logistics companies to schedule and track each delivery, ensuring timely and smooth delivery
Deals with complaints from vendors and solves all the possible problems during purchasing
Requirements for the role:
� A university degree in business administration, commerce, or economics
� A minimum of 5 years of related work experience
� In depth understanding of purchasing and management principles
Job Types: Full-time, Permanent
Salary: $30.00 per hour
Additional pay:
Overtime pay Benefits:
Extended health care Schedule:
8 hour shift
COVID-19 considerations: Common workplaces are sanitized regularly, all staff are required to wear a mask
Experience:
purchasing: 5 years deadline: 2022-07-15
Example 5
Role: IT Purchasing Manager
Location:Based in Montreal
Job Responsibilities
1. Responsible for end-to-end sourcing in IT & General Service categories, with a main focus in IT;
2. Manage the overseas end-to-end procurement process, including demand management? bidding / negotiation, sourcing strategy development etc;
3. Develop local market suppliers and manage the supplier relationships, enrich the current supplier pool;
4. Manage local studio key stakeholders, served as Purchasing Business Partner to cover the new studios in North America & Europe; Linked local stakeholders� needs with other Procurement categories� owners, make sure local needs are fully captured and served.
5. Make and implement procurement management strategies, deliver efficient service to stakeholders.
Job Requirements
1. More than 5 years� procurement experience and minimum 2 years� IT purchasing experience, with the capability of developing local supplier pools.
2. Proficient in both French and English. As a working language, it can reach the native speaker level.
3. Result-oriented, confident, optimistic and cheerful, with strong pressure resistance;
4. Working experience in Multinational company is highly preferred;
Job Type: Full-time
Salary: $100,000.00-$120,000.00 per year
COVID-19 considerations:
During the pandemic, more people will work from home.
Experience:
purchasing: 5 years (required)
IT purchasing: 2 years (required)
Language:
English (required)
French (preferred)
Example 6
CSR Cosmetics is a local manufacturer of personal care and cosmetic products in business for over 68 years. We have an exciting opportunity for an experienced, driven Purchasing Manager with experience in a progressive manufacturing industry.
As a rapidly growing organization, we are seeking for a dynamic Purchasing Manager with a strong background in leadership, purchasing and negotiations in the CPG industry preferably personal care to lead a team of Buyers and improve and expand upon current processes.
General Description: This position leads the Purchasing/Procurement Team and oversees department activities to ensure materials and related supplies are purchased at the most economical cost and within the expected time frames to support the requirements of production and sales.
Lead a team of Buyers to ensure a sustainable, cost effective supply chain for production
Liaise with cross functional teams such as R&D, Production, Engineering and Customer Service to ensure supplies are available to meet production requirements on time
Collaborate with Purchasing team to reduce costs while maintaining operational flow
Support innovation and product development teams with projects as required
Review cost/supply analyses with Management to forecast and propose ordering plans
Monitor inventory levels and expenditures
Initiate ongoing cost-cutting and efficiency improvement initiatives.
Develop and maintain strong, positive relationships with Vendor
Manage escalated Vendor performance issues
Prepare and present regular reports as required by Management
Develop strong product knowledge together with Purchasing team to better facilitate day-to-day procurement needs with vendors
Provide training, coaching and mentoring to team members. Drive a culture of creativity, innovation and continuous learning
Ensure that all direct reports are familiar with, trained on, and follow all quality system procedures related to their job
Develop and maintain a cohesive team facilitating continuous improvement
Selects, develops and evaluates personnel to ensure the efficiency of team
Qualifications
Education
Completion of Post-secondary education
PMAC or equivalent Designation preferred
Experience
A minimum of 10 years in a purchasing/procurement leadership role within the CPG manufacturing industry
10+ years� experience managing/leading a team
Skills/Knowledge
Strong understanding of purchasing/procurement fundamentals and processes
Excellent negotiation skills to effectively negotiate with terms/price with Suppliers
Drive a solutions-oriented and entrepreneurial mindset within a team
Strong time management skills with a sense of urgency to ensure deadlines are met
Highly organized and detail oriented
Highly energetic and assertive with strong leadership skills
Approachable with a positive attitude
Advanced MS Office skills (Excel)
Excellent, interpersonal, verbal and written communication skills
If you are contacted for an interview and require any accommodation, please notify us in advance of your requirements.
We thank all applicants, however only those candidates to be interviewed will be contacted.
Job Types: Full-time, Permanent
Additional pay:
Bonus pay Benefits:
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care Schedule:
Day shift
Monday to Friday
Ability to commute/relocate:
Barrie, ON: reliably commute or plan to relocate before starting work (required)
Education:
Bachelor's Degree (preferred)
Experience:
Purchasing: 10 years (preferred)
Leadership: 5 years Purchasing Manager (preferred)
Example 7
About Us
IBC Technologies Inc. is a leading manufacturer of high-efficiency boilers and water heaters for residential and commercial use in North America and a proud member of the Rheem Manufacturing Company family of brands. For over 25 years, IBC has been at the forefront of innovation in the heating industry.
Here at IBC, we operate on the basis of accountability, integrity, quality, openness, and teamwork. The strength of these values is apparent in our team members, who strive to live them every day. It is this culture that has allowed us to exceed customer expectations, outperform our competitors, build strong relationships and above all, have fun doing it with a lot of great people!
Position Title
Purchasing Manager
Position Summary
The Purchasing Manager will be responsible for leading IBC�s supply planning, vendor management, cost reduction and logistics management programs.
Location: Burnaby, BC
Essential Functions
Provide coaching and leadership to the Purchasing Team.
Plan and budget parts requirements for seasonal products, new product introduction, and component transition.
Manage the production MRP (material requirement planning) review process and collaborate with suppliers on shipment quantity.
Manage supplier relations, source suppliers and parts and negotiate rates with new suppliers.
Maintain negotiated contracts and manage inventory accuracy, levels and turns, to ensure budgeted service levels and financial targets are met.
Manage non-conformance claims and conduct annual supplier reviews.
Lead IBC�s waste reduction, alternative parts and alternative suppliers initiatives.
Manage the inbound shipping schedule and loss claims.
Continuously improve purchasing strategies and processes.
Lead the Purchasing Team in inventory, receiving, and invoice reconciliation efforts.
Qualifications
Education and Designation:
Bachelor�s Degree in Business Administration, Commerce or a related field is required, preferably with concentration in Supply Chain Management.
Possessing SCMP designation is an asset.
Possessing CPIM and CSCP certifications is an asset.
Work Experience:
Prior experience as a purchasing lead or a senior purchaser is required.
Knowledge, Skills, & Abilities:
Deep practical knowledge of inventory and supply chain management.
Proficiency in Microsoft Office and purchasing software.
Working proficiency with Oracle is an asset.
Excellent communication skills, both written and verbal.
Strong critical thinking and negotiation skills.
Strong planning and organizational skills.
Ability to work independently.
Job Types: Full-time, Permanent
Benefits:
Dental care
Extended health care
RRSP match
Vision to Friday
Hey there! While you’re here, why don’t you post your job to Indeed!
A successful Purchasing Manager must have a detailed understanding of the company’s purchasing procedures. Some duties and responsibilities a strong candidate must be able to perform include:
Control the purchasing of raw materials, contracts, and other goods and services
Set and enforce a budget for the purchasing department
Evaluate purchasing policies
Develop and implement purchasing policies
Hire and train purchasing department staff
Maintain records of inventory to determine when new goods need to be ordered
Oversee the negotiations of all purchases made by the purchasing department
Negotiate on behalf of the organization and maintain good relationships with vendors
Purchasing Manager skills and qualifications
Purchasing Managers need to be organized and detail-oriented. Some additional skills and qualifications needed include:
Excellent time management skills
Exceptional leadership skills
Strong communication skills
Excellent negotiation skills
Adaptability
In-depth understanding of the market
Ability to maintain and control a department-wide budget
Excellent analytical and reporting skills
Purchasing Manager experience requirements
Ideal Purchasing Manager candidates will have prior experience in the same role or a similar Finance Management-related role. Candidates with three to five years experience in a lower-level position, such as a Purchasing Agent, should also be considered for the position if they have demonstrable leadership experience.
Purchasing Manager education and training requirements
An ideal Purchasing Manager candidate will have a university or college degree in business administration, commerce, economics, or a related discipline. Purchasing Manager candidates who work in specialized industries may need a related degree to ensure their expertise and knowledge. Candidates with a Supply Chain Management Professional (SCMP) qualification may also be at an advantage due to their additional training.
Purchasing Manager salary expectations
According to Indeed Salaries, the average salary for a Purchasing Manager in Canada is $71,522 per year. Salaries vary based on external factors such as geographical location, size and type of industry, and level of experience.
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