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Accounts Receivable Specialist Job Description: Top Duties and Requirements

An Accounts Receivable Specialist, or Accounts Receivable Clerk, handles many types of transactions for a business while making sure it stays in good financial standing. Accounts Receivable Specialists create invoices, send bills to customers, and process payments using a variety of payment methods.

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Accounts Receivable Specialist duties and responsibilities

Depending on a company’s requirements, some Accounts Receivable Specialists help with a wide variety of tasks, while others may have more specialized roles. Duties and responsibilities they need to excel at may include:

  • Using data entry to change paper records to a digital format
  • Organizing and updating digital or paper records
  • Calculating billing amounts, and printing and mailing bills when needed
  • Reminding customers about upcoming payments or past-due accounts
  • Making electronic or cash deposits to company bank accounts
  • Using software to send invoices and payment reminders electronically
  • Keeping accurate records of payments that they receive from customers
  • Creating reports for supervisors and providing digital or paper copies of records when requested
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Accounts Receivable Specialist Job Description Examples:

What does an Accounts Receivable Specialist do?

An Accounts Receivable Specialist helps a company keep its finances and reputation in good standing by maintaining cash flow and minimizing the need for business loans or other types of credit. They also process payments, help customers, and create reports. Some Accounts Receivable Specialists work for contractors that serve multiple companies. Accounts Receivable Specialists often communicate with customers and clients, as well as other employees who help with handling the business’s finances. These include Accountants, Accounts Payable Specialists, and Managers, among others.

Accounts Receivable Specialist skills and qualifications

Accounts Receivable Specialists are usually friendly, helpful, professional, and organized. They can keep track of many different details and can be patient, polite, and sympathetic to customers. Some skills and qualifications an Accounts Receivable Specialist candidate should have include:

  • Ability to provide good customer service and address complaints promptly
  • Knowledge in data entry
  • Knowledge in bookkeeping and other financial software
  • Expertise in calculating account balances and interest rates
  • Extensive knowledge and understanding of how banking and finance systems work
  • Knowledge of company products, product pricing, and sales policies
  • Knowledge and expertise in using payment processing systems

Accounts Receivable Specialist experience requirements

Many Accounts Receivable Specialist jobs require two to five years of experience in a similar role. Look for candidates who acquired their experience in the same industry. Candidates with several years of experience in the financial sector may be highly sought after. However, some Accounts Receivable Specialist positions can be an entry-level job.  

Accounts Receivable Specialist education and training requirements

Most Accounts Receivable Specialist positions require a bachelor’s degree in accounting, business, finance, or a related field. However, an associate’s degree and a secondary school diploma or GED may also be sufficient. Canada doesn’t require any type of professional licence or certification for Accounts Receivable Specialists, but new Accounts Receivable Specialist employees typically undergo on-the-job training.   

Accounts Receivable Specialist salary expectations

According to Indeed Salaries, the average salary for an Accounts Receivable Specialist is $43,340 per year. The pay rate depends on the individual employer, the location, and the candidate’s education and experience levels.

Job description samples for similar positions

If an Accounts Receivable Specialist isn’t exactly what your company needs, some other job description samples that could be appropriate include:

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Accounts Receivable Specialist job description FAQs

Who does an Accounts Receivable Specialist report to?

Accounts Receivable Specialists usually report to Accounts Receivable Supervisors or other related department heads or managers. They can work for any department, but most are part of financial departments. Meanwhile, some Accounts Receivable Specialists work for collection agencies or smaller organizations and report to the owner, manager, or shift supervisor.

What qualities make a good Accounts Receivable Specialist?

Good Accounts Receivable Specialists should be polite, professional, and patient with customers. They need to stay calm while negotiating payment plans with past-due customers. They must also be able to explain interest rates, fees, service charges, and other parts of invoices or bills to clients clearly.

What is a typical day like for an Accounts Receivable Specialist?

A good Accounts Receivable Specialist job description should give applicants an idea about its scale of operations and the major clients they can look forward to working with. Meanwhile, it should also specify the location of the job and all the inclusive benefits and job incentives, such as performance bonuses.  

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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