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Admission Officer Job Description: Top Duties and Requirements

An Admission Officer, or Enrollment Officer, evaluates student applications to colleges, universities or other educational institutions and decides whether to admit them. Their primary duties include analyzing student applications, processing their paperwork and payment if accepted, and examining, altering, or explaining admission processes.

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Admission Officer duties and responsibilities

An Admission Officer’s main duty is to accept or reject students’ applications to educational institutions based on the school’s standards. In addition, they have duties and responsibilities including: 

  • Provide students with information about admission process and answer any questions they have
  • Review student applications, including their test scores, grades, and extracurricular activities
  • Assist in recruiting new students by overseeing promotional events and campus tours
  • Examine the current admission process and recommend changes when necessary
  • Process paperwork for accepted students
  • Update and maintain a database of students’ information
  • Refer students to program directors or the financial department for specific information
  • Guide students through the application and acceptance process
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Admission Officer Job Description Examples:

Example 1

Job description

Position overview:

- Part-time or Full-time

- Hours range from Monday to Friday 11 am to 7 pm and/or Saturdays 9 am to 4 pm.

- Admissions targets

Skills:

- Excellent communication skills - verbal and written

- Strong interpersonal skills

- Proficient in using Microsoft office including Word, Excel and PowerPoint

- Efficient time management and prioritizing skills

- Strong problem-solving skills

- Fluency in written and verbal English is critical

- Persistence and use of aggressive sales techniques when required

- Exceptional negotiation skills

- Social media savvy

- Creative mind

- Experience using QuickBooks software

Qualifications & experience:

- Undergraduate degree or diploma in sales, business or marketing

- G class driver's licence and access to vehicle is preferred

- At least 2-3 years of sales, consultative sales or admissions experience

- At least 1 year of experience in digital marketing and social media marketing

- Experience working in the admissions or student recruitment role at a college or school

Job responsibilities:

-Lead generation and conversion

-Telephone and e-mail follow up with leads provided by the school

-Meeting monthly and annual sales targets

-Using and managing the CRM system to track and manage leads and inquiries

-Booking and co-ordinating school tours for prospective students

-Interviewing and counselling prospective students

-Enrolling students, maintaining student files and records

-Give presentations to prospective students at various events

-Attend job fairs, make visits to Newcomer centres, Employment agencies, etc to recruit students

-Initiate and manage the full sales cycle from beginning to end

-Work on lead generation and follow-up on existing leads provided by school

-Organize student orientations and assist with marketing/social media as required

-Other tasks or assignments as assigned by the Director

The hired candidate will also be eligible for extended health benefits (dental, vision, etc) after a probation period. Other benefits include tuition voucher for select short courses.

Job Types: Full-time, Part-time, Permanent

Benefits:

  • Dental Care
  • Extended Health Care
  • On-site Parking
  • Vision Care

    Schedule:

  • Monday to Friday
  • Weekends

    Experience:

  • admissions: 2 years (Required)
  • sales: 2 years (Required)

    Job Types: Full-time, Part-time, Permanent
    Part-time hours: 40 per week

    Salary: $36,778.31-$70,038.49 per year

    Benefits:
  • Dental care
  • Extended health care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • Monday to Friday
  • Weekend availability



    Ability to commute/relocate:
  • Brampton, ON L6T 5B9: reliably commute or plan to relocate before starting work (required)

    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • student recruitment: 1 year Location: In person

    • Example 2

    Job description

    Location Toronto, ON
    Salary $37,000.00 to $42,000.00 /year + Commission + Annual Bonus
    Terms of Employment: Permanent, Full Time, or Part-time leading to full time
    Start date: As soon as possible
    Benefits: Bonus, Commission
    Education: Bachelor's degree or equivalent

    Experience
    Stuent recruitment experience in China, Korea, Vietnam, Nigeria and other countries.

    Transportation/Travel Information
    Willing to travel, Willing to travel internationally, Travel expenses paid by employer

    Area of Specialization

    Secondary school education, Post-secondary Education. International education. Marketing strategy development. Student recruitment.

    Business Equipment and Computer Applications

    MS Excel, MS PowerPoint, MS Word

    Work Setting

    Business, Private school, High school, Education, International Students

    The Role

    International Student Recruitment & Admission Officer effectively promotes Birmingham International Collegiate of Canada's academic programs and services to prospective international students.

    BICC is looking for an International Student Recruitment & Admission Officer responsible for developing a strong enrolment pipeline domestically and internationally by developing and implementing an integrated, comprehensive recruitment strategy comprised of communications, business development, marketing. The Officer will work closely with the international agents to manage all recruitment activities, enrollment, and admission processes. The Officer will be responsible for executing strategic activities and projects associated with domestic & international recruitment, admissions, and registration of students to BICC. The Officer implements strategic initiatives to recruit international students aggressively and meet enrolment targets while incorporating students' positive and engaging experiences. Lastly, the Officer identifies and assists in developing new revenue opportunities that contribute to continued financial growth on behalf of BICC in supporting its academic vision and high-quality customer services to international students within Toronto and abroad.

    Responsibilities

  • Advises international students in issues related to application, admission, program and course selection, registration, transfer, and graduation procedure of BICC;
  • Creates, updates and safe-keeps the international student files;
  • Advises and assists students in external policies and procedures in regard to essential issues related to international students, including Citizenship and Immigration Canada (Study Permits, Temporary Resident Visas, Work Permits), private and public medical insurance plans;
  • Coordinates and/or provides various types of orientation programs for international students on a regular basis, including social, cultural, safety-related, academic and college and university system-related information;
  • Monitors progress of international students and provides ongoing support, referring students for professional assistance, when appropriate;
  • Prepares and updates documents such as orientation information booklets, manuals and other publications for international students;
  • Recruits international students under the supervision of the Manager and Director
  • Makes recommendations to the Manager and Director in implementing contracts with student recruitment agents;
  • Makes recommendations to the Manager and Director in developing and implementing a student recruitment strategy for a specific market or markets;
  • Represents Birmingham International Collegiate of Canada, in Canada or abroad, at study education fairs or foreign institutions, including making presentations to international students and international education agents
  • Makes recommendations to the Manager of BICC in implementing institutional linkage programs;
  • Coordinates administrative functions of the enrolment of international students into BICC's programs, including communicating with representatives of foreign institutions and international education agents;
  • Carries out other related duties as assigned by the Manager and Director.

    How to apply:email with resume

    Job Types: Full-time, Part-time, Permanent, Fixed term contract

    Salary: $37,000.00-$42,000.00 per year

    Schedule:
  • 8 hour shift
    Supplemental pay types:
  • Bonus pay
  • Commission pay

    Education:
  • DCS / DEC (preferred)

    Experience:
  • Student recruiment: 1 year (preferred)

    Language:
  • Korean (preferred)
  • Vietnamese (preferred)
  • Chinese (preferred)

    • Example 3

    Responsibilities:

    Based on the development planning that are decided by the Board and school management, Admission Officer should obey and implement by making detailed arrangements for the team.

    1. Goals Setting

    a. Creating weekly/monthly/quarterly/yearly KPIs for team members according to the financial goals;

    b. Assigning tasks/KPIs to team members, helping them to achieve the weekly/monthly/quarterly/yearly goals;

    c. Formulating the seasonal promotions;

    d. Plan the branding/social activities, such as seminars, guest speeches, etc.

    2. Filing and Documentation

    a. Review the inquiry system (please refer to MSA1.3.0) to attract potential students.

    b. Sort through the inquiries to contact potential students.

    c. Organize the inquiry forms, assist students to fill out the application forms, and prepare the conditional offers for international students if needed.

    d. Prepare the Letter of Acceptance and Conditional Offer;

    e. Prepare the Notification of Enrollment letter

    f. Prepare the Request for OSR Forms for full-time students.

    g. Understand the Ministry of Education Ontario Guidelines, assist the students in preparing ID and status documents such as Study permits, Landing papers, etc.

    h. Collecting all the documentation for potential students, following up and providing support to the team members when needed;

    3. Management and Inspection

    a. Coordinate graphics and content needed for proposals, social media, and external promotions;

    b. Managing all the issues regarding to the team activities. Oversees the daily workflow of team members, assigning responsibilities to ensure efficient team operations;

    c. Determining Marketing Associates� proposals and make managerial decisions.

    d. Coordinating bookkeeping tasks such as monitoring accounts receivable, and budget tracking;

    e. Evaluating and assessing applicant files and independently making admission decisions for all the students;

    f. Supervising and coordinating marketing events, functions, and weekly team meetings;

    g. Maintaining a good working environment within the school;

    h. Managing from 2 to 6 team members.

    4. Hiring and Training

    a. Preparing a hiring plan based on the team�s needs;

    b. Interviewing the Marketing Associate candidates;

    c. Providing training and orientation to the new Marketing Associates;

    5. Reporting

    a. Report on a weekly/monthly/quarterly/yearly KIPs to the VP of Admission;

    b. Update the daily working progress within the team to the Head Office;

    c. Provide day-to-day support to the Head Office.

    Requirements:

    Language: English is required; the ability to speak other languages such as Chinese, Arabic, French, or Hindi would be highly preferred.

    Education: Completed Post-Secondary education in either College or University in Marketing, Business, or a related field.

    Experience: at least 3 years of marketing or advertising field experience is required.

    Personal Suitability: Organized, Flexibility, Reliability, Effective Interpersonal, Management, Excellent written and verbal communication skills, Positive attitude, Confident in presenting customer service skills.

    Business Equipment and Computer Applications: Electronic mail, MS Excel, MS Outlook, MS Windows, MS Word, MS Office, MS PowerPoint, Quick Books, Social media, Photoshop, Canva, etc.

    Job Types: Full-time, Part-time, Permanent
    Part-time hours: 25-30 per week

    Salary: $18.00-$20.00 per hour

    Benefits:
  • Dental care
  • RRSP match
  • Vision care
    Schedule:
  • Day shift
  • Weekend availability
    Supplemental pay types:
  • Bonus pay
  • Commission pay

    Ability to commute/relocate:
  • Mississauga, ON: reliably commute or plan to relocate before starting work (required)

    Education:
  • Bachelor's Degree (preferred)

    Experience:
  • Sales and Marketing: 3 years Location: One location

    • Example 4

    Job description

    Location Toronto, ON
    Salary $37,000.00 to $40,000.00 /year + Commission + Annual Bonus
    Terms of Employment: Permanent, Full Time, or Part-time leading to full time
    Start date: As soon as possible
    Benefits: Bonus, Commission
    Education: Bachelor's degree or equivalent

    Experience
    Minimum one year of related experience required

    Transportation/Travel Information
    Willing to travel, Willing to travel internationally, Travel expenses paid by employer

    Area of Specialization

    Secondary school education, Post-secondary Education. International education. Marketing strategy development. Student recruitment.

    Business Equipment and Computer Applications

    MS Excel, MS PowerPoint, MS Word

    Work Setting

    Business, Private school, High school, Education, International Students

    The Role

    International Student Recruitment & Admission Officer effectively promotes Birmingham International Collegiate of Canada's academic programs and services to prospective international students.

    BICC is looking for an International Student Recruitment & Admission Officer responsible for developing a strong enrolment pipeline domestically and internationally by developing and implementing an integrated, comprehensive recruitment strategy comprised of communications, business development, marketing. The Officer will work closely with the international agents to manage all recruitment activities, enrollment, and admission processes. The Officer will be responsible for executing strategic activities and projects associated with domestic & international recruitment, admissions, and registration of students to BICC. The Officer implements strategic initiatives to recruit international students aggressively and meet enrolment targets while incorporating students' positive and engaging experiences. Lastly, the Officer identifies and assists in developing new revenue opportunities that contribute to continued financial growth on behalf of BICC in supporting its academic vision and high-quality customer services to international students within Toronto and abroad.

    Responsibilities
  • Advises international students in issues related to application, admission, program and course selection, registration, transfer, and graduation procedure of BICC;
  • Creates, updates and safe-keeps the international student files;
  • Advises and assists students in external policies and procedures in regard to essential issues related to international students, including Citizenship and Immigration Canada (Study Permits, Temporary Resident Visas, Work Permits), private and public medical insurance plans;
  • Coordinates and/or provides various types of orientation programs for international students on a regular basis, including social, cultural, safety-related, academic and college and university system-related information;
  • Monitors progress of international students and provides ongoing support, referring students for professional assistance, when appropriate;
  • Prepares and updates documents such as orientation information booklets, manuals and other publications for international students;
  • Recruits international students under the supervision of the Manager and Director
  • Makes recommendations to the Manager and Director in implementing contracts with student recruitment agents;
  • Makes recommendations to the Manager and Director in developing and implementing a student recruitment strategy for a specific market or markets;
  • Represents Birmingham International Collegiate of Canada, in Canada or abroad, at study education fairs or foreign institutions, including making presentations to international students and international education agents
  • Makes recommendations to the Manager of BICC in implementing institutional linkage programs;
  • Coordinates administrative functions of the enrolment of international students into BICC's programs, including communicating with representatives of foreign institutions and international education agents;
  • Carries out other related duties as assigned by the Manager and Director.

    How to apply:email with resume

    Job Types: Full-time, Part-time, Permanent, Fixed term contract
    Contract length: 12 months
    Part-time hours: 20-40 per week

    Salary: $37,000.00-$40,000.00 per year

    Additional pay:
  • Bonus pay
  • Commission pay
    Benefits:
  • Paid time off
  • Profit sharing
    Schedule:
  • 8 hour shift

    Education:
  • AEC / DEP or Skilled Trade Certificate (preferred)

    Language:
  • Korean (preferred)
  • Vietnamese (preferred)
  • Chinese (preferred)

    • What does an Admission Officer do?

    An Admission Officer works in an educational institution and uses its admission standards to decide whether to approve or reject student applications. If they approve the student, Admission Officers will process their paperwork, and answer any questions the student has. At certain times of the year, Admission Officers will focus on recruitment by attending promotional events at high schools or community centers and running campus tours for prospective students. They also analyze and recommend modifications to the school’s admission processes when necessary.

    Admission Officer skills and qualifications

    To help students as much as possible, a successful Admission Officer should have prerequisite skills and qualifications including:

    • Strong analytical skill and attention to detail
    • Proficient with computers
    • Excellent interpersonal skills
    • Ability to create and maintain detailed records
    • Good leadership skills
    • Able to make decisions independently
    • Ability to multi-task and remain organized
    • Confident public speaker

    Admission Officer experience requirements

    Admission Officer candidates are usually required to have two to three years of experience working in education in an administrative or admissions role. Candidates with experience working or interning in a career counselling office or admissions office doing recruitment or administrative tasks are preferable. Relevant entry-level positions that provide candidates with practical work experience are Administrative Assistant, Admissions Representative, or Admissions Application Reader. Candidates may also start in these entry-level roles and work their way to Admission Officer.

    Admission Officer education and training requirements

    Educational requirements for Admission Officers vary depending on the educational institution. You may be willing to hire candidates with a high school diploma or GED, depending on your requirements. However, if you want a more qualified Admission Officer, you may require candidates to have a bachelor’s degree or college diploma in business administration, business management, human resources, education, or a related field. Candidates with a master’s degree in a similar field are at an advantage.

    Admission Officer salary expectations

    According to Indeed Salaries, the average salary for an Admission Officer in Canada is $51,706 per year. This salary varies based on the company, experience, and location.

    Job description samples for similar positions

    Other job description samples, if this is not quite what you’re looking for, include:

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    Admission Officer job description FAQs

    How can you make your Admission Officer job description stand out?

    The good thing about recruiting an Admission Officer is that you can easily gauge their experience and knowledge from their resume. Look for candidates that have relevant experience in admissions in a similar institution. Candidates with experience with admissions, recruitment, administrative tasks, or counselling can be useful for this role. Next, look at their educational background. You should prioritize candidates with a bachelor’s or master’s degree in business, management, human resources, or something similar.

    What should you look for in an Admission Officer resume?

    A good Admission Officer needs to be organized and analytical, but the most important quality an Admission Officer should have is strong interpersonal skills. As they help with recruitment and spend a lot of time talking to current and prospective students, they need to be able to build strong relationships.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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