Resources
Post a Job
 Special offer 

Jumpstart your hiring with a $100 CAD credit to sponsor your first job.*

Sponsored Jobs posted directly on Indeed are 40% more likely to report a hire than non-sponsored jobs**
  • Visibility for hard-to-fill roles through branding and urgently hiring
  • Instantly source candidates through matching to expedite your hiring
  • Access skilled candidates to cut down on mismatched hires
*The $100 CAD Sponsored Job credit offer is only available for new accounts in Canada that post a job and expires one year after account creation. Upon expiration of the credit, users are charged based on Sponsored Job budget. Terms, conditions, and quality standards apply **Indeed data, Canada, Q2 2024

Payroll Specialist Job Description: Top Duties and Requirements

Edited by Indeed Employer Content Team
Last updated October 8, 2025
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
6 min read

A Payroll Specialist, or Payroll Coordinator, is someone who helps a Payroll Manager to ensure that all employees within an organization are paid on time and correctly. A Payroll Specialist’s main responsibilities include processing monthly and annual bonuses, processing payroll for hourly and salaried employees, and generating invoices.

Payroll Specialist duties and responsibilities

When writing a job description for a Payroll Specialist, it’s important to specify the role’s main functions. Some of the most important duties and responsibilities required by a Payroll Specialist include: 

  • Assembling reports of company earnings, taxes, deductions, leave, disability payments, and non-taxable wages
  • Preparing year-end employee tax slips or forms, and submitting government filings to meet deadlines
  • Maintaining confidential information by adhering to legal and ethical standards
  • Working with cross-functional stakeholders to ensure benefits and payroll services are delivered
  • Monitoring and analyzing expenses against the payroll budget to help prepare cost forecasts and budgets
  • Ensuring databases are set up and reflect the current employee base, including salaries, hourly wages, benefits, and pension percentages

Hire your next Payroll Specialist today.

Post a job

Hire your next Payroll Specialist today.

Post a job
Close

Payroll Specialist Job Description Examples:

Example 1

Payroll Specialist

Type of Employment: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload and priorities.

Job Description:

Processing and reconciling of bi-weekly payrolls, government remittances and employee deductions including deductions under the SAWP and LMIA programs.

  • Responsible for the accurate reporting of General Ledger entries for payroll accounts and balancing payroll accounts within the accounting software along with Bookkeepers for each Farm.
  • Review Priva files for accuracies and resolve discrepancies
  • Track and enter sick calls, request for time off requests and vacation pay requests
  • Complete EI, CPP and WSIB remittances for each payroll. Assist bookkeepers in resolving discrepancies.
  • Prepare manual cheques for arrival and departure of migrant workers, advances, loans and vacation payouts.
  • Complete ROE’s for all required employees
  • Reconcile payroll deductions
  • Complete year end reporting requirements including the preparation of T4's
  • Prepare information for audits (CRA, social responsibility, Service Canada)
  • Assist with employee payroll inquiries and resolve discrepancies
  • Assist with entering new employees profile information
  • Maintaining employee files and HR filing system
  • Act as back-up in regards to H.R. duties
  • Report to work on time and as scheduled.

Job Type: Full-time

Salary: From $18.00 per hour

Benefits:
  • Dental care
  • Paid time off
  • Tuition reimbursement
Schedule:
  • Monday to Friday
  • Weekends as needed



Ability to commute/relocate:
  • Mississauga, ON L4Z 2E2: reliably commute or plan to relocate before starting work (required)

Experience:
  • Payroll: 1 year (preferred)


Work Location: In start date: 2023-09-04

Example 2

Indigo Park is currently looking for a payroll specialist to join our dynamic team, where teamwork is an integral part of our values. As a payroll specialist, you will be responsible for processing employee payments, ensuring accuracy, efficiency, and legislative compliance.

Responsibilities:
  • Manage end-to-end Canadian payroll operations for a large number of salaried and hourly employees across all provinces in Canada.
  • Prepare all required internal and external reports, as well as month-end reports.
  • Calculate retroactive pay, various bonuses, and other compensation elements as required.
  • Optimize the efficiency of payroll processes.
  • Monitor and control compliance with various laws, collective agreements, and administrative directives.

Qualifications:
  • Minimum of five (5) years of relevant work experience
  • Knowledge of the complete payroll cycle
  • Good knowledge of provincial and federal legislations, especially Quebec
  • Experience with collective agreements
  • Bilingual (French and English) is a must
  • Knowledge of ADP Workforce Now is a strong asset
  • PLP designation is an asset
  • Intermediate to advanced level in MS Excel
  • Excellent time management, and organizational skills
  • Ability to work with tight deadlines

Indigo Park Canada is the leading provider of parking, transportation, logistical and consulting services with over 1000 locations in Canada. Our Company’s activities cover the entire mobility and parking value chain: on-street parking facilities and related services; a comprehensive digital offering; parking enforcement and management of public spaces; soft mobility and last-mile logistics, optimizing the use of available space to serve the city and its citizens.

The composition of Indigo's workforce reflects a wide variety of ages, profiles, and roles. We maintain and promote this openness through a policy of equal opportunities and fight against all forms of discrimination in hiring and in work relationships. Applications from various groups are welcomed and encouraged. Every person has a right to equal treatment with respect to employment or discrimination, but it does not include any other person under the Human Rights Code. Accommodations are available on request in relation to the materials or processes process.



#IPC2

Job Type: Full-time

Benefits:
  • Dental care
  • Extended health care
  • Life insurance
  • RRSP match
  • Vision care
Schedule:
  • Monday to Location: Hybrid remote in Halifax, NS B3J 3R7

Example 3

Toyotetsu Canada Inc. (TTCA) is a Tier 1 Automotive Parts Supplier to Toyota Manufacturing Facilities located in the heart of Norfolk County. We utilize state of the art technology to ensure our automotive parts are assembled with a high degree of quality.

Toyotetsu Canada Inc. is an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Accommodations are available upon request for all aspects of the recruitment and selection process.

TTCA has an opening for a Specialist in our Payroll Teamas we continue to grow. This position reports directly to the Assistant Manager, Payroll.

Responsibilities include, but not limited to:

  • Prepare and process biweekly payroll accurately and on time
  • Process all payments, deductions, remittances accurately and on time
  • Ensure compliance with provincial ESA and CRA regulation and other legal requirements
  • Maintain accurate and current employee records, ensuring appropriate data integrity
  • Respond in a timely manner to payroll related questions and assist with resolution to issues
  • Proactively identify potential issues concerning payroll processes, errors, systems and propose solutions
  • Calculate manual payments when required
  • Assist with the preparation and execution of year end cycle including T4s
  • Handle sensitive issues in a professional timely manner
  • Continually strive to find efficiencies in the payroll process

Key skills and Characteristics:
  • High level of confidentiality and protection of sensitive data
  • Excellent organizational skills
  • Strong Interpersonal skills (teamwork, conflict resolution, relationship building)
  • Effective communication skills (listening, writing, reading)
  • Ability to multi-task and manage competing priorities to meet deadlines
  • Critical Thinking/Problem Solving (strategize and use judgement to make decisions and solve problems, consulting appropriate authority when necessary)

Education/Experience:
  • Diploma/Degree in Business Administration, HR or another relevant field
  • 2+ years of payroll related experience
  • Manufacturing experience is an asset
  • Certified Payroll Practitioner (PCP) certification or working towards is an asset
  • Mid to advance knowledge of excel (vlookup and pivot tables)
  • HRIS experience (ADP Workforce Now is an asset)

Pay will be based on experience and qualifications.

Our company subscribes to the operating philosophy of continuous growth and improvement, providing the best quality, value and service to our customers, encouraging mutual trust and respect through teamwork and focus on safety, our environment and our community.

Job Type: Full-time

Job Types: Full-time, Permanent

Flexible language requirement:
  • French not required
Schedule:
  • 8 hour shift
  • Overtime

Ability to commute/relocate:
  • Brantford, ON: reliably commute or plan to relocate before starting work 1 year (required)

Example 4

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!

Job Summary:

The payroll specialist is responsible for all aspects of preparation and processing of weekly payrolls. Responsible for completion of all related payroll administration activities including, but not limited to, employee set-up and termination, preparation of Records of Employment, generation and timely submission of monthly Union Health and Welfare reports and remittances. Responds to management requests and queries regarding payroll information and generates appropriate reports.

Key Responsibilities:

  • Prepares and inputs weekly payroll information ensuring data accuracy & integrity.
  • Reviews the accuracy of the time & pay and payroll registers to ensure employees are paid correctly and time is charged to the correct job numbers.
  • Calculates special adjustments, vacation payments, commissions and off cycle pays.
  • Ensures legislative compliance and adherence to CPA guidelines.
  • Prepares and submits all government remittances according to legislative requirements.
  • Ensures that employees are paid in accordance with their respective union collective agreement (if applicable).
  • Responsible for terminating employees in the payroll system and subsequent preparation of Records of Employment.
  • Prepares earning information as required.
  • Manages the banked time program for hourly employees.
  • Supports internal & external audits.
  • Adhere to all company policies and procedures
  • Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations
  • Adhere to the Company’s Quality System operating procedures
  • Perform other duties as assigned by Management

Qualifications:

  • 5 years’ experience working with a full-cycled payroll, in a unionized environment.
  • Experience with multi-jurisdictional payrolls.
  • Payroll Compliance Practitioner (PCP) designation.
  • Strong knowledge of payroll practices and procedures.
  • Proficient computer skills (Word, Excel).
  • Proven ability to communicate effectively with a diverse group of internal and external individuals.
  • Exceptional data entry skills with a strong attention to detail.
  • Proven systematic and organized approach to multi-tasking.
  • Demonstrates ability to work independently to complete assigned tasks with minimum supervision.
  • Working knowledge of the English language both written and verbal.
  • Demonstrated ability to meet deadlines and prioritize a heavy workload.
  • Professional, friendly, exceptional interpersonal skills.
  • Bilingual would be an asset.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

Job Type: Full-time

Benefits:
  • Dental care
  • Employee assistance program
  • Paid time off
  • Vision care
Schedule:
  • 8 hour shift
Supplemental pay pay

Work Location: One location

Example 5

The Opportunity:

The Payroll Specialist is responsible for ensuring that all employees are paid in accordance with Carefor’s bi-weekly payroll schedule and in accordance with the terms & conditions of employment as prescribed by Collective Agreements, Carefor policy, employment contracts, and legislative requirements. Primary tasks include entering and verifying payroll data, processing employee payments, preparing T2200 and ROEs, gather data for the preparation of the annual pension reconciliations, adjustments, and T4’s, monthly and annual payroll reconciliations, and payroll remittances.

Key Responsibilities:

  • Complete bi-weekly payroll processing ensuring all employees receive applicable wages and benefits; make any adjustments as required
  • Enter and verify employee time records, vacation, leaves of absence, retroactive payments
  • Work in liaison with Human Resources and other departments to administer group benefits within Quadrant including pension, employee benefit coverage, and ensure pay records are accurate and up to date
  • Prepare all government remittances as required by law within the timeframes required and reconcile payroll records to monthly statements
  • Monthly reconciliation of payroll accounts to the general ledger
  • Maintain up to date knowledge of payroll legislation, policies, and procedures
  • Respond to inquiries regarding pay and benefits and maintains record of inquiries, complaints, and resolutions
  • Complete, store, and maintain all payroll records and information according to governing legislation and for audit purposes
  • Issue ad hoc, monthly, quarterly, and annual reports
  • Complete terminations and Record of Employment as required.
  • Prepares year-end reconciliations and reports. Prepare T2200 for eligible employees.
  • Provide support and back-up for the payroll clerk
  • Other payroll duties and projects as assigned

Qualifications include:

  • Payroll Compliance Practitioner (PCP) designation is mandatory; Certified Payroll Manager (CPM) designation is an asset
  • Post-secondary degree/diploma in a business administration/payroll program
  • Minimum of 5 years’ payroll experience with at least two years in a complex payroll environment with multiple unions.
  • Advanced proficiency with payroll programs; experience with Quadrant HRIS an asset
  • Proficiency in Microsoft Excel
  • In depth knowledge of Ontario Employment Standards and other applicable legislation
  • Ability to handle confidential information and work under pressure with tight deadlines
  • Experience in problem solving, analytical thinking, and prioritization of tasks
  • Effectively communicate both verbally and in writing; bilingualism is considered an asset

What we offer you:

  • Defined Pension Plan with the Healthcare of Ontarion Pension Plan (HOOPP)
  • Annualized Paid Vacation
  • Extended Health and Dental Care Benefits
  • Float Holidays
  • Professional Development Opportunities

Carefor will only provide employment to those who can provide proof of being fully vaccinated against COVID-19, subject to Human Rights exemption.

Carefor values equity, diversity and inclusion in all its forms and recruits qualified individuals at all occupational levels that reflect the diversity of our clients and our community. We are committed to providing inclusive, barrier-free recruitment and selection processes and a work environment that supports our diverse workforce. If you require accommodations at any stage of the recruitment process, please let your recruiter know when contacted. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

#INHP

Job Types: Full-time, Permanent

Salary: $49,491.00-$54,775.50 per year

Benefits:
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Wellness program
Flexible Language Requirement:
  • French not required
Schedule:
  • 8 hour shift
  • Day shift



Ability to commute/relocate:
  • Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Experience:
  • Payroll: 5 years (required)

Licence/Certification:
  • Payroll Compliance Practitioner (PCP) designation Location: Hybrid remote in Ottawa, ON

Example 6

Who We Are:

Cold Bore Technology is the new foundational standard in frac enterprise communication.

Cold Bore’s LayerZERO is the industry approach to a scalable foundation and future, the only company in North America providing a standard protocol enabled base layer (LayerZERO) for frac which not only services operators but service companies as well.

Cold Bore Technology “Automates & Standardizes” the entire operation through an enterprise solution.

LayerZERO Enterprise Communication enables Centralized Data Collection and Bidirectional Communication for the Entire PAD allowing for:
  • An industry standard protocol that allows all services to have immediate bi-directional communication
  • Supported by third party development teams for software products
  • 24-hour pad health monitoring and troubleshooting reducing complexity and downtime
  • Remote completion capabilities with a singular shared timestamp
  • Real-time LayerZERO to Edge Server across all frac operation services including in-between interoperable capture (Well Swap, Switches, Zipper, etc.) for critical path evaluation

Cold Bore delivers on the desire for Industry Standardized “clean” data foundation for completions’ technology and execution. Offering best practices of industry standardized format and enabling frac operations to be both Effective AND Efficient, not solely focused on NPT and avoiding extra costs, but more so the combined effectiveness with the results leading to better production, as well as efficiency.



Role Description:

Cold Bore Technology is seeking a Payroll Specialist to join our growing team. Reporting to the Controller, you will be responsible for ensuring the payroll systems run smoothly and employees are paid accurately and on time, managing all regulatory and legislative compliance procedures correctly, communicate and resolve any payroll-related issues with employees, and support AP and AR processing as needed. This role is an opportunity for a self-starter to grow their experience in the exciting world of high tech, working with some of the smartest people in the industry to revolutionize completions through IIoT smart technology. Working in a fast-paced team environment, this role requires a self-motivated individual with a high degree of collaboration and innovation. Come work with a ground-breaking and result-driven team determined to transform the Oil & Gas Industry through technology!



Responsibilities:
  • Manage and ensure accurate processing of the semi-monthly payroll cycle for both Canada and the US.
  • Review field employee timesheets and confirm accuracy for payroll, while ensuring approval processes are followed and that there is consistent and effective communication with all relevant stakeholders.
  • Provide reports of company earnings, taxes, deductions, non-taxable wages, and other payroll-related reports as needed.
  • Prepare year-end employee tax slips and forms, and submitting the required government filings to meet deadlines for both Canada and the USA.
  • Maintain strict confidentiality and adhere to legal and ethical standards.
  • Work with cross-functional stakeholders to ensure benefits and payroll services are accurate and delivered on time.
  • Monitor and analyze expenses against the payroll budget to help prepare cost forecasts and budgets.
  • Ensure the payroll database is set up and reflect the current employee base, including salaries, timesheets, benefits, retirement contributions, and other forms of compensation.
  • Support Accounts Payable (AP) and Accounts Receivable (AR) to ensure timely processing to meet deadlines and manage vendors, and other duties as required.
  • Be the primary contact for all payroll-related inquiries.



Requirements:
  • A minimum of 2 years experience in payroll administration, or similar role.
  • Experience managing and processing both Canada and USA payroll.
  • Experience with ADP Workforce Now (Canada) and ADP Run (USA), or similar payroll processing systems.
  • Experience in AP & AR is considered an asset.
  • Excellent knowledge of finances including accounting principles and practices.
  • Strong written and verbal communication skills.
  • Extremely high attention to detail.
  • Ability to manage multiple projects or tasks at one time and effectively multi-task.
  • Thorough research and problem-solving skills.
  • Meet strict deadlines while maintaining compliance and regulatory standards.
  • Capable of providing a balanced and common-sense approach to routine and complex issues.
  • Ability to effectively work while under pressure in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: From $65,000.00 per year

Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Stock options
  • Tuition reimbursement
  • Wellness program
Schedule:
  • 8 hour shift
  • Monday to Location: In person

Example 7

WHO WE ARE

Altrad is a world leader in providing industrial services, generating high-added-value solutions principally for the Oil & Gas, Energy, Power Generation, Process, Environment and Construction sectors. The Group is also a recognized leader in manufacturing equipment dedicated to the Construction and Building market. Altrad's multidisciplinary services range from engineering and technical services to maintenance, access solutions and specialized services for industry leaders. Headquartered in France, the Group employs around 40,000 people.

ROLE

Reporting to the Commercial Manager, the Payroll and Benefits Specialist will be responsible for full cycle company payroll and benefits processing including responsible to ensure the prompt and accurate processing of payroll information and payments to employees, independent contractors, government agencies and benefit carriers in accordance with WCB / WorkSafe BC policies and legislated employment regulations.

This position will act as the primary contact regarding all payroll and benefits administration activities, issues, and inquiries.

KEY Responsibilities
  • Process weekly, bi-weekly and monthly payroll for hourly, salaried and expatriate employees.
  • Review and import hours from time and attendance documentation, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
  • Responsible for core payroll activities including journal entries, general ledger, reconciliations, and accounting integration.
  • Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll benefits processes.
  • Evaluate and implement payroll / benefits systems upgrades and changes.
  • Prepare scheduled and ad-hoc reports pertaining to payroll, benefits, and human resources requirements.
  • Respond to all payroll and benefit inquiries in a timely manner.
  • Maintain employee and independent contractor records on the payroll system.
  • Administer all employee benefit programs including enrollments and terminations.
  • Coordinates and conduct the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
  • Fulfill all governmental regulatory mandates and ensures filings are performed as required.
  • Ensure all enrollments are accurate and that dependent information is correct for each employee and work closely with accounting for payroll submissions, internal and external audits.
  • Respond to benefit inquiries to ensure timely and accurate resolutions.
  • Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  • Process billing/invoicing from providers.
  • Review provider invoices for accuracy and submit for payment approval in a timely manner.
  • Resolve discrepancies with benefit provider, third party service providers and payroll.
  • Coordinate with third party administrator to manage benefit claims according to the plan.

Education AND Professional Certification
  • Diploma in Business, Human Resources or relevant field.
  • PCP (Payroll Compliance Practitioner) or Certified Payroll Manager (CPM) designation preferred.
  • A combination of education and experience will be considered.

Experience AND Skills
  • At least 3 to 5 years of experience administering payroll, HRIS and benefits processes required.
  • Strong understanding of knowledge payroll practices, procedures benefits administration, and Federal / Provincial legislative compliance.
  • Experience with ADP Workforce Now is a definite asset.
  • Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance, and self-service systems.
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations.
  • In-depth analytical skills and ability to create useful and actionable reports from data.
  • Possess strong written and verbal communications skills.
  • Possess strong organization skills and ability to complete multiple tasks and high volume of work on deadline.
  • Strong attention to detail and ability to edit and proofread.
  • Possess a creative outlook with a problem-solving attitude.
  • Excellent time management, and follow-through skills.
  • Ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.
  • Proficient in Microsoft Office applications.

Altrad Services Ltd is an equal opportunity employer and we thank all applicants for their interest. However, only shortlisted applicants will be contacted for an interview.

Job Types: Full-time, Fixed term contract
Contract length: 24 months

Benefits:
  • Dental care
  • Extended health care
  • On-site gym
  • On-site parking
Flexible language requirement:
  • French not required
Schedule:
  • 8 hour shift

COVID-19 considerations:
As per provincial requirements.

Ability to commute/relocate:
  • Calgary, AB: reliably commute or plan to relocate before starting work (required)

Experience:
  • Payroll: 5 years (preferred)
  • ADP Workforce Now: 3 years (preferred)

Language:
  • English (required)

Licence/Certification:
  • Payroll Compliance Practioner (preferred)
  • Certified Payroll Manager (preferred)

Shift availability:
  • Day Shift deadline: 2022-07-08

Example 8

Columbia International College (CIC) is the largest private boarding school in Canada. As a boarding school, students live, study, play and learn while staying in one of our residences. We are currently looking for a Payroll Specialist to join us in the delivery of our Total Care Education System®.

As an active member of the Human Resources Department, this position is responsible for the portfolio of administering, processing and submitting semi-monthly payroll and benefits, and other HR projects as assigned. This role delivers positive and timely internal customer service to our employees. The Payroll Specialist reports to the HR Manager.

Payroll functional skills, competence and professional designations are basic requirements to adequately fulfill the job requirements for this role, however, the organizational and team fit are essential to be successful.

We are looking for a team member who meets the professional qualifications but more importantly who shares our beliefs and who wants to contribute to our HR team.

The successful candidate will have strong initiative, and a positive attitude and understand that teamwork is essential and will strive to contribute.

Overview of Responsibilities:

Payroll:

  • Administer and manage the organization’s payroll processing for hourly and salary employees of bi-weekly and semi-monthly pay frequencies, through ADP WFN, and Ceridian, while ensuring compliance with current government legislation
  • Perform extensive reviews and audits of all Payroll inputs and outputs to identify payroll issues/discrepancies to ensure compliance and accuracy. This may include but is not limited to wage changes, retroactive adjustment, deductions, incorrect/missing authorizations or timecards, retroactive pay, garnishments, termination pay, etc. Perform calculations for items including but not limited to payroll deductions and remittances
  • Create a profile for new employees; assign time off policies, tax withholdings, direct deposit, RRSP/DPSP, benefits, and deductions. Update/amend information in the employee’s profile.
  • Respond to all payroll inquiries from employees, management, and external government agencies
  • Prepare, customize and provides various reports of payroll, benefits and deductions
  • Administer Employee Benefits, RRSP/DPSP program
  • Submit weekly, monthly, and year-end employee and Government filling such as T4's, Pier, and EHT).
  • Prepare and submit a Record of Employment (ROE) after each payroll
  • Reconcile and submit monthly remittances and reports
  • Process termination, temporary layoffs, sick leave, maternity leave. Determine Lieu of notice and severance pay
  • Validate the correct RRSP and DPSP contributions. Remit the total amount to the financial service provider. Quarterly reconciliation with the group statement report
  • Conciliate T4s with payroll reports at year-end. Determine the correct calculation of CPP and EI at year-end. Validate the deficiency report and make the year-end adjustments. Annual conciliation of PIER listing and EHT tax annual return. Participate in the development of budgets and forecast
  • Prepare the GL report by departments, vacation and wages accrual for the accounting department
  • Resolve complex problems within the area. Investigate payroll discrepancies, reconcile and make corrections
  • Liaise with HR on employment contracts, remuneration, enrolment on benefits, orientation, LTD claims, letter of employment, and implementation of new policies, programs and other relevant matters.
  • Train and coordinate with managers to ensure accurate submission of hours
  • Set up and administers employee benefits
  • Ensure that benefit costs are tracked appropriately
  • Collaboratively and proactively supports the HR team in an array of initiatives and projects as required
  • Actively participates in recruitment, training, employee inquiries, event planning, benefits information and other HR functional areas as required

Specific Job Skills:

Post-secondary degree/diploma in Human Resources or related field
  • Payroll Compliance Practitioner (PCP) designation is preferred
  • A certified Payroll Manager (CPM) would be an asset
  • Possess 3-5 years of full-cycle payroll administration experience for
  • 300 employees are required
  • Excellent organizational, time management and decision-making skills to effectively manage deadlines and changing priorities;
  • Fluently can multi-task between competing priorities and can handle a large workload within tight deadlines
  • Strong, positive communication skills (written and verbal)
  • Proficient with ADP Workforce Now system
  • Advanced Microsoft Office application skills and extensive working knowledge of Excel (including basic formulas – Vlookup, pivot table, IF functions, etc.) and experience with reporting tools
  • Experience in HR functions is a desired asset: recruitment, administration, training and compliance
  • Demonstrated analytical, problem-solving, and project management skills
  • Able to identify and respect confidential information


Columbia International College is committed to workplace diversity and provides accommodations, whenever possible, to applicants with disabilities throughout our hiring process. If you require accommodation, please contact the Human Resources Department at [phone number].

Job Type: Full-time

Benefits:
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • RRSP hour shift
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

What does a Payroll Specialist do?

A Payroll Specialist is mainly responsible for ensuring the payroll system runs smoothly and employees are paid the correct amount of money on time. They also ensure all regulatory and legislative compliance procedures related to payroll are performed correctly and accurately. In some cases, a Payroll Specialist may also communicate with employees to answer any questions they might have and resolve any issues through the telephone or by email. A Payroll Specialist may also need to notify employees of any issues with payments.

Payroll Specialist skills and qualifications

A successful Payroll Specialist candidate will have various prerequisite skills and qualifications required, including:

  • Excellent knowledge of finances including accounting principles and practices
  • Strong written and verbal communication skills
  • Ability to manage multiple projects or assignments at one time and ability to multi-task
  • Thorough research and problem-solving skills
  • Expert at meeting deadlines while maintaining compliance and regulatory standards
  • Capable of providing a balanced and common-sense approach to routine and complex issues
  • Excel at working well while under pressure

Payroll Specialist experience requirements

Payroll Specialist candidates should have at least two years of payroll administration experience within a Canadian payroll system. Ideal Payroll Specialist candidates will also have experience in a similar industry to your organization.

Payroll Specialist education and training requirements

A candidate with a Bachelor’s degree in business, accounting, or a related field should be preferred for the position. An ideal candidate may also hold a four-year college diploma in a similar field. All candidates should possess a Certified Payroll Manager (CPM) designation and be up-to-date with all regulatory procedures.

Payroll Specialist salary expectations

According to Indeed Salaries, the average salary for a Payroll Specialist in Canada is $52,712 per year. The salary can vary depending on many factors including experience, location, or the company that is hiring.

Job description samples for similar positions

If a Payroll Specialist position job description sample isn’t quite what you are looking for, other related job description samples include:

Create a culture of innovation
Download our free step-by-step guide on encouraging healthy risk-taking
Get the guide

Payroll Specialist job description FAQs

Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

Hire your next Payroll Specialist today

Post a job

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

No search results found

    Related Articles

    New Hire Onboarding Checklist: Your Guide to Seamless Integration
    Read article
    Man and woman having a small business meeting in smart casual clothes
    11 Common Human Resources Job Titles
    Read article
    New Employee Forms
    Read article