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How to Write a Librarian Job Description Sample

Edited by Indeed Employer Content Team
Last updated October 8, 2025
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8 min read

A Librarian, or Bibliothecary, catalogues a library’s resources and issues them to customers. Common tasks they may perform include organizing books, assisting members of the public in finding resources, ordering inventory, and managing budgets.

What does a Librarian do?

A Librarian catalogues and organizes books, articles, journals, films, audio files, and other resources so that they are easy for community members to locate. They also supervise the use of library resources, including computers and other equipment, by members of the public.

Librarians review publication schedules so they know when to order new titles. They keep records to monitor which resources are being used and hold promotional events to raise awareness of what libraries do for the local community.

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Librarian Job Description Examples:

Example 1

Job Summary:

Under the direction of the CEO the Assistant Librarian performs, as assigned, the complete range of clerical duties necessary for the operation of the library. Assists staff in the performance of specialized responsibilities and assists patrons.

?Duties:

Carries out all tasks related to the circulation, organization and maintenance of the collection.

Receives, catalogues and processes acquisitions.

Carries out all tasks related to maintaining the library catalogue and patron database.

Answers and directs incoming calls.

Compiles and maintains library statistics.

Maintains and organizes the filing system and ensures accurate records and documentation.

Assists in the preparation of book and other item displays.

Performs administrative activities such as faxing, laminating scanning and photocopying.

Processes payments and donations.

Assists patrons in the use of specialized equipment.

Provides advice and guidance to patrons regarding reference service, ordering inter-library loans and readers advisory.

Assists in library programs for people of all ages.

Participates in community outreach and trade shows.

?

Skills and Knowledge:

High school diploma (Grade 12) or an acceptable combination of education and directly related work experience.

Basic knowledge of administration

Good customer service and oral communication skills for dealing with the public in a courteous tactful manner.

Good working skills on using the computer, ipad, cellphones and library programs to enable teaching others/patrons to use them to access information or library services.

Knowledge of the structure and content of the English language.

Bilingualism in English and French preferred

Visual and aural concentration with constant interruptions.

Good attention to detail and time management skills.

Accuracy and speed in keyboarding.

Ability to multi task.

Ability to work with minimum supervision.

Whimis training.

Additional Assets

Bilingual – reading and speaking

Previous library experience

Website design and layout experience

Sales and marketing

Eligibility?:

Be a Canadian citizen, permanent resident, or person whom refugee protection has been conferred

Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada

Job Types: Part-time, Permanent

Salary: $18.50-$20.00 per hour

Benefits:
  • Dental care
  • Disability insurance
  • Extended health care
  • On-site gym
  • On-site parking
  • Vision care
Schedule:
  • Day shift
  • Evening shift

COVID-19 considerations:
Additional sanitation, air filtration units, separate work area, PPE, curbside pickup

Education:
  • Secondary School (preferred)

Language:
  • French start date: 2022-08-31

Example 2

Webbwood Branch Librarian Permanent, Part-Time

Qualifications: High School Diploma required. Excel Certificate in Managing a Small Public Library or equivalent related education or experience required. Must possess a valid driver’s license and means of transportation.

Reports to: Library CEO

Hours of Work:15 hours per week

Location:Webbwood Branch

Probationary Period:3 Months

Job Description: Reporting to the Library CEO, the Librarian will maintain effective delivery of library service to the public, by promoting a positive space and image in line with the spirit of the Public Library Act. This Librarian will assist with technological operations of the library and keep up to date on new and emerging technologies related to the library.

Responsibilities:

Collection Development

  • Process, withdraw, repair or recondition library materials for circulation
  • Make suggestions to CEO for the purchase of library materials


Inter-library Loan

  • Submit and respond to Inter-library loan requests

Technology Assistance

  • Deliver technological training to patrons and virtual reference services
  • Assist with library social media accounts
  • Use various maker space technologies
  • Maintain web design, development, and management software
  • Use virtual event and scheduling software





Circulation Services

  • Perform circulation desk procedures, such as check in and checkout out materials, registering patrons, and collecting fines
  • Shelve library materials
  • Transit materials on hold between branches



Customer Service

  • Assist patrons with information requests, reader’s advisory, bibliographic instruction and database searching

Programming

  • Create and assist with library programs and displays
  • Make suggestions for virtual or accessible program alternatives


Administrative

  • Open and close the library
  • Count daily cash and till, prepare monthly deposit
  • Prepare financial reports as directed by the CEO
  • Oversee the care and maintenance of the Branch
  • Prepare monthly reports and statistics
  • Perform other duties as requested by the CEO






Job Type: Part-time
Part-time hours: 15 per week

Salary: From $18.00 per hour

Flexible Language Requirement:
  • French not required

Work Location: In person


Application deadline: start date: 2023-09-25

Example 3

ABOUT US

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 52 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

We value diversity, equity and inclusion. Our College does not discriminate on the basis on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal opportunity employer and to create a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

TITLE: Librarian

The potential candidate must have experience with the digital library platforms and should be able to work in a fast paced environment. The job responsibilities for the position are as follows:

Library Responsibilities:
  • Develops, implements, and maintains the Library Strategic Plan
  • Develops and implements an annual Library Services Operation plan
  • Provides leadership and coordination of all library functions
  • Evaluates effectiveness of library functions using key quality indicators related to library services
  • Develops library policies and procedures
  • Supervises and evaluates performance of library staff. Coordinates the development of personal performance plans and appropriate training of library staff
  • Coordinates and provides leadership in all aspects of campus library services, including selecting materials, maintaining collections, and training staff and students in the use of library resource.

Cataloguing and Data Bases
  • Coordinates and accomplishes the cataloging of all library materials using national standards as determined by ALA (American Library Association).
  • Coordinates and accomplishes the selection and reduction of library materials according to collection development criteria.
  • Maintains a current inventory of library collections.
  • Maintains the integrity of the library database by directing technical processes and verifies the accuracy of all processed materials.

Student and Faculty Assistance
  • Designs and provides group and individual library instruction and orientation for faculty, staff, and students.
  • Serves as the library's point of contact to schedule and provide library instruction.
  • Coordinates and provides reference and information desk services for students, faculty, and staff.

Copyright Maintenance
  • Administers copyright policy and procedures

Education and Experience required:

MLS and 1 to 3 years library experience.

Job Type: Full-time

Salary: $52,000.00-$54,200.00 per year

Benefits:
  • Dental care
  • Extended health care
Schedule:
  • 8 hour Degree (preferred)

Example 4

Figure3 is an award-winning Toronto based design firm recognized for transforming the future by connecting people to place. We partner with business leaders to invent exceptional places for people to work, shop and live.

Figure3 is currently seeking a Resource Librarian

Purpose

Reporting to a Director you will manage the activity and materials in the library, acting as the main point of contact for our design team and external vendors. The Resource Librarian oversees the scheduling, coordination, and facilitation of Studio-wide vendor presentations; sources, updates, and manages digital and physical vendor resources; and establishes and maintains contacts with vendors, showrooms, and galleries.

Key Accountabilities:

Vendor Management:
  • Establish and maintain vendor relationships, contact information, routine updates, and presentations.
  • Identify new vendors and resources and share information with designers and architects about new products; arrange for representatives to visit when appropriate.
  • Meet with sales representatives to screen new products.
  • Arrange mini tradeshows catering towards specific studio (such as Hospitality, Workplace, Retail. Mixed use).

Materials and Resource Library:
  • Manage the overall organization, general maintenance and updating of the materials library.
  • Responsible for maintenance, general upkeep, and organization of physical library.
  • Materials sourcing for the library and assist with sourcing and procurement of materials for projects.
  • Assists design teams with sourcing of textiles, furniture, accessories, and art for projects when necessary.
  • Ensure all samples, catalogs and databases remain current.
  • Share new product information with the Studio.
  • Arrange for furniture and products to be tested throughout the office.
  • Return samples to showrooms and vendors.
  • Catalogs and organize periodicals and printed magazines and books

Digital Library:
  • Manage and preserve all digital assets, including photographs, drawings, materials and vendor resource information across multiple platforms such as Pinterest, Instagram, Canvis, and Adobe Bridge.
  • Create system to catalogue photographs, images, and drawings to facilitate searching, discovery, retrieval.
  • Maintain existing digital assets management system; recommend new software and systems to manage digital assets.

Design Team Support:
  • Communicate with studios on product needs and continue to elevate quality of palettes and selections.
  • Assist design staff with research projects using in-house library and a wide range of other sources and data.
  • Work with studios/project specific to help accessorize projects.
  • Create inspirational trays for client meetings on occasion upon request.
  • Order samples for studios upon request.

Ideal Qualifications
  • Minimum 4 years of experience in the Interior Design industry, ideally in FF&E or library management.
  • Degree or Diploma in Interior Design preferred but not mandatory.
  • Proficient with MS Office, Adobe Bridge, SPEXX, Data Management Software; MLIS preferred.
  • Excellent communication skills and a customer/service centric mindset.
  • Must be able to work effectively in a very fast-paced environment.
  • Strong organizational, prioritization and problem-solving skills.
  • Ability to regularly lift and/or move up to 50lbs.

Job Type: Full-time

Benefits:
  • Dental care
  • Extended health care
  • Vision care
Schedule:
  • Monday to

Example 5

Summary
The School of Theological Studies at Missional University invites applications for an online staff position as the University Librarian responsible for the development and expansion of the university's electronic, online library resources in support of the school. Applicants must have prior experience as a seminary or Christian university librarian. Applicants must have a strong understanding of the relationship between the library and the missio dei in Scripture. Applicants must be conversant in current missional literature and thought.

Since Missional University is dedicated to training grassroots missional leaders in the evangelical tradition, administrative staff, and faculty members must commit to both our faith and ethos statements. Applications will be accepted until the position is filled.

What's Great About the Job?
  • Mission, Vision and Core Values of the University focus on the mission of God in the world
  • The position is 100% online, remote position
  • Educational innovation combines interdisciplinary curriculum design with theological reflection and experiential learning
  • The curriculum is based on 17 causes that are being addressed by Christian faith-based organizations
  • Faculty, staff, and students are geographically distributed from Alaska to New Zealand
  • The online Administration Center provides virtual offices with video conferencing capabilities.

Responsibilities and Duties

The role of the University Librarian includes:
  • Developing online library resources from across the globe including books, journals, newspapers, theses & dissertations, video & audio, and other primary sources.
  • Developing multilanguage online library resources from across the globe, particularly in Spanish, French, German, Hindi, and Mandarin Chinese.
  • Developing and Maintaining links to open-access resources
  • Negotiating relationships with library database vendors
  • Developing and maintaining subject guides correlated with Missional University curriculum
  • Developing and maintaining specialized resources in coordination with academic deans and the faculty
  • Developing and maintaining Missional University's digital repository of both faculty and student theses and dissertations
  • Developing and maintaining Missional University's digital collection of historical missional resources
  • Developing and maintaining Missional University's digital media commons
  • Providing library services including teaching and learning support, digital scholarship services, archives, and special collections

Qualifications and Skills
  • MLS degree from an ALA-accredited institution, or equivalent.
  • At least 3 years of professional library experience, preferably in a seminary of a Christian university
  • Strong oral and written communication skills.
  • Familiarity with the evolving and changing cataloging standards and practices.
  • Strong computer skills, including familiarity with online technologies and basic web development.
  • Ability to work independently and as part of a team.
  • Experience working interculturally and transnationally
  • A vibrant Christian testimony
  • Practical intercultural/international mission experience in the applicant's country of origin or beyond
  • Agreement with the faith and ethos statements of Missional University
  • Passionate about the mission, vision, and core values of the Missional University

Job Types: Part-time, Contract



Experience:
  • librarian: 3 years Location: Remote

Example 6

Position Information

Position Title
Librarian

Posting Number
F00403P

Job Posting Open Date
06/13/2022

Job Posting Close Date
07/22/2022

Position Start Date
08/29/2022

Position End Date

Location
Lansdowne

COVID-19 Work Arrangements
This position will work on campus

Applicant Portal Position Category
Faculty

Employee Group
Faculty (CCFA)

Salary
Salary is commensurate with education and experience as per the Collective Agreement.

Number of positions to be hired under this posting
1

Workload Percentage [%]
100

Position Type
Continuing Full Time

Posting Type
Employees & General Public

Position Reason
Replacement

Division/School
Learning Services

Department
Library

Job Description
The Camosun College Library invites applications for a full-time continuing faculty Librarian. This position is suited to a high-energy, self starter with highly developed technology skills who has a track-record in collaboration and relationship building.

The Librarian will be responsible for:

  • Providing reference service in person and virtually
  • Teaching research skills and information literacy
  • Collection development in an assigned area
  • Communication and marketing of library services and resources
  • Liaising with faculty in assigned areas in regards to accessing and acquiring learning and curricular resources
  • Developing online guides and learning objects
  • Active participation in the College’s learner centered environment while promoting excellence in library services and resources; participating in projects beyond the library and in collaboration with the professional and local communities

Job Description Additional Information*
The following is required for successful employment as a member of the Library team:
  • Demonstrated commitment to the scholarship of teaching and learning
  • Demonstrated knowledge of electronic, print and media resources appropriate for a comprehensive community college
  • Experienced in providing reference service in person and virtually
  • Experienced in creating instructional and research materials in a variety of formats including LibGuides
  • Have instructional experience, demonstrating the ability to teach a diversity of subjects, at various levels, in a range of learning environments
  • Demonstrated knowledge of pedagogy, including the ability to adapt instruction to student needs
  • Demonstrated knowledge of a range of library and educational technologies including institutional repositories, integrated library systems, discovery systems and learning management systems
  • Demonstrated knowledge of the full lifecycle of electronic resources, from acquisition and access to troubleshooting and assessment
  • Knowledgeable about scholarly communication including copyright, open education resources, and open access publishing
  • Commitment to current and trending philosophies, practices and advancements
  • Adherence to, and compliance with teaching related policies, procedures and protocols
  • A consistent demonstration of excellence and respect in verbal and written communication
  • An ability to contribute to and cultivate collegial and collaborative work relationships
  • Comfort and proficiency with educational technology and MS Office programs such as Outlook, Word, Excel
  • Capable of thriving in a BC post-secondary education setting that’s welcoming and relevant to Indigenous learners and helping to prepare non-Indigenous students, graduates and employees to better understand, live alongside of, and work with Indigenous peoples
  • A commitment to sustainable practices within our environment and society

Qualifications
  • Master’s Degree in Library and Information Studies
  • Two years’ work experience in an academic library

Capabilities
Focus on Students and Their Success (Core)
  • We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)
  • Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)
  • Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Special Instructions to Type: Full-time

Example 7

For more information, check out the posting on our website here: [website]

The Vancouver Island Regional Library (VIRL) currently has a Temporary Full-time opportunity for a dynamic and energetic Customer Services Librarian - Adult Services at our Nanaimo Harbourfront Branch:

This is a temporary full-time opportunity providing 35 hours a week which may include days, evenings and weekends.

This temporary position is scheduled to conclude on August 8, 2023.

Schedules are subject to change to accommodate the changing needs and demands of the business.

Current Schedule:

Tuesday: 12:15pm-8:15pm
Wednesday: 12:15pm-8:15pm
Thursday: 9:00am-5:00pm
Friday: 9:15am-5:15pm
Saturday: 9:15am-5:15pm

The Customer Services Librarian I (CSL) – Adult Services is responsible for the coordinated delivery of library services specializing in adult services. Under the direction of the Library Manager, the CSL provides leadership and performs a variety of professional duties involved in the coordination, development, delivery and continuing evaluation of information and online services, customer training, readers’ advisory, programming and outreach to the local community.

Under the direction of the Library Manager your representative duties will include the following areas of responsibility:

  • Instructs and advises customers in using the online catalogue, databases, and other electronic products.
  • Develops and maintains assigned areas of the branch collection(s). Identifies collection development priorities and provides input to the Library Manager.
  • Provides information services and readers’ advisory. Guides and assists customers in locating answers to their questions using a variety of print and non-print resources.
  • Promotes staff commitment and a focus towards organizational goals and direction.
  • Oversees the effective and efficient coordination of projects.
  • Participates in cross-functional teams for the implementation of system wide initiatives.
  • Working with Library Manager, liaises and partners with external organizations and groups to increase the use of library resources and services.
  • Develops appropriate working relationships within all levels of VIRL.
  • May supervise Circulation Supervisor(s), Community Support Technician(s), Library Assistant(s) and Page(s).
  • Advises the Library Manager on trends and issues affecting branch library services and prepares recommendations. Maintains an awareness of current developments in the profession.
  • Ensures the branch appearance, facility and equipment is maintained.
  • Assists the Library Manager with the recruitment and performance management of the Circulation Supervisors, Library Assistants and Pages.
  • Assists the Library Manager in budget development and financial procedures.
  • Prepares periodic statistical reports as required.
  • Responsible for ensuring compliance with the Occupational Health and Safety Act and Regulations, and the VIRL’S Health and Safety Policy and related procedures.
  • Other related duties as required.

Required Education:

  • Completion of an ALA graduate degree in librarianship and information studies.
  • Appropriate course work may be required.
  • Completion of workshops/seminars and/or demonstrated skills and knowledge in the areas of library services, facilitating, training, leadership, team building, customer service, communication, and conflict resolution.

Knowledge, Skills and Abilities:

  • Demonstrated ability to establish and maintain effective staff and public relations.
  • Proven ability to implement, inform, and work within developed policy and procedure.
  • Proven ability to teach, facilitate, role model, mentor and act as a resource.
  • Demonstrated ability to exercise initiative, tact, leadership and independent judgment.
  • Demonstrated ability to organize, delegate and supervise, as well as work independently and in a team environment.
  • Excellent oral and written communication skills.
  • Excellent knowledge of information services technology.
  • Working knowledge of computer hardware, operating systems, applications software and interfaces.

You should also know:

You are required to have a valid BC Driver’s License and a reliable vehicle given that there will be travel to various VIRL Branches or potential VIRL Branch locations. You will also be required to satisfactorily complete a Criminal Record Check (Working with Children & Vulnerable Adults).

Applications will be accepted until Friday, December 2nd, 2022 at 5:00pm.

Your cover letter should clearly identify how you have the knowledge, skills and experience to be successful in this position.

VIRL thanks all applicants for their interest in working with us however only those selected for an interview will be contacted directly.

Job Type: Fixed term contract

Salary: $34.31 per Location: One location
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Librarian duties and responsibilities

A Librarian ensures the smooth running of the library and the protection of its resources. They also help library users by providing reading tips or research support. Some other key responsibilities include:

  • Organizing and presenting book collections in an attractive way that makes titles easy to find
  • Processing requests from library users to borrow resources
  • Providing expert advice on where someone can find a book or piece of information
  • Liaising with other libraries or booksellers to get resources requested by a customer
  • Speaking at events to explain what the library has to offer
  • Ensuring that the library keeps accurate records to account for all the library’s resources

Librarian skills and qualifications

A Librarian should have excellent organizational skills to effectively manage many resources. They may also need specialist knowledge in a particular area, such as medicine, if they work in a library attached to a medical facility, for example. Other important skills for the position include:

  • Excellent research and archiving skills to facilitate the organization of library resources
  • Good interpersonal skills to provide helpful advice to library users
  • Ability to work independently with limited supervision
  • Attention to detail when updating records and noting information
  • Enthusiasm for literature and creativity

Librarian experience requirements

Depending on the setting they work in, a Librarian may be able to work immediately after completing their education in library sciences. In some specialist roles, such as a Law or Medical Librarian, you may prefer to hire someone with additional qualifications or professional experience in the field.

Librarian education and training requirements

A Librarian usually requires a Master’s Degree in Library Sciences. Related degrees in project management or research methods may also prove useful. If a Librarian is working in a school, you may want them to have a Bachelor’s Degree in Education and to be registered as a teacher. Librarians may also get further training during their careers, including specializing in technical support for computers in a library or specific research techniques.

Librarian salary expectations

According to Indeed Salaries, a Librarian in Canada earns on average $53,446 per year. Salaries for Librarians can vary depending on various factors, including the type of institution where they work, their experience, and the tasks they perform.

Job description samples for similar positions

If this Librarian job description sample isn’t quite what you’re looking for, some other job description samples include:

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Librarian job description FAQs

Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

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