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Facilities Manager Job Description: Top Duties and Requirements

A Facilities Manager is responsible for ensuring that buildings and their services meet the needs of the employees who work within them. Facilities Managers are accountable for the suitability of security, parking, cleaning, and other environments. They may also manage building maintenance tasks like heating and air conditioning.

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What does a Facilities Manager do?

The duties of a Facilities Manager vary by the company, but this job typically handles any renovations, refurbishments, and office updates to ensure everything runs smoothly and according to rules and regulations. Facilities Managers are also responsible for maintenance and upkeep of buildings to adhere to health and safety standards and legal requirements. This may include conducting waste disposal, managing budgets, and keeping expense records. Facilities Managers may also be responsible for office systems, such as office and IT equipment.

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Facilities Manager duties and responsibilities

Facilities Managers have many tasks that are necessary to maintaining a safe and functional work environment for employees. Some key responsibilities and duties for a Facilities Manager may include:

  • Coordinating system repairs and monitoring system performance
  • Tracking parts inventory and placing orders
  • Supervising Maintenance Technicians
  • Handling or contracting landscaping tasks and snow removal
  • Executing equipment audits and record-taking policies
  • Coordinating with the Director of Capital Projects on new building projects
  • Training employees on proper procedures
  • Ensuring compliance with safety and security protocols

Facilities Manager skills and qualifications

Facilities Managers need a number of different skills to perform their job successfully. Ideally, Facilities Manager candidates should have a combination of the following skills or qualifications:

  • Oral and written communication skills
  • Organizational skills
  • Customer and client management skills
  • Adaptability to different tasks
  • Technical knowledge of building services
  • Budgeting skills
  • Critical thinking skills
  • Multitasking skills

Facilities Manager experience requirements

Because a Facilities Manager’s responsibilities vary by the company, there are many options for relevant experience and qualifications. Experience may include previous employment as a Facilities Manager or technical skills related to building and property maintenance. Candidates with outside managerial experience and the necessary technical knowledge for the industry may also be considered.

Facilities Manager education and training requirements

Ideally, Facilities Manager candidates will have one year experience or more in logistics or transport and two years or more management or supervisory experience. While an associate’s degree in logistics is generally required for a Facilities Manager, an advanced degree in facilities management, engineering, business, or other related fields is desirable. Candidates may also possess in-house training certifications, apprenticeships, or other certifications in facilities services or technical skills.

Postgraduate courses for facilities management are available from institutions like the Institute of Leadership & Management for extensive training in the field. Desirable candidates may have additional education or training in mechanical or technological systems, HVAC, or other systems, but it’s usually not required. Promising candidates can complete additional on-the-job training to develop skills in other areas. Soft skills can also be developed through short-term programs for certification. Depending on the needs of the company, apprenticeships can be just as desirable as formal education in facilities management.

Facilities Manager salary expectations

According to Indeed Salaries, the average salary for a Facilities Manager is $64,758 per year in Canada. Keep in mind that may be dependent on the relevant experience, location, education level, and employer.

Job description samples for similar positions

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Facilities Manager job description FAQs

What are the day-to-day job requirements for a Facilities Manager?

Facilities Managers need to handle many varied and complex tasks throughout the workday. They need to understand complex electrical, mechanical, HVAC and automation systems, manage a facilities team, and be ready to contract out necessary tasks. Facilities Managers typically work the a day shift Monday through Friday, but they may be required to work additional hours when there’s an emergency. This may include evenings, weekends, and holidays. Travel may also be required, particularly for roles in multi-site companies.

What should you look for in a Facilities Manager?

Facilities Managers must have organizational skills to keep track of renovations, maintenance, new building projects, parts inventory, expense reports, and both local and federal regulations.

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