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Facilities Manager Job Description: Top Duties and Requirements

A Facilities Manager is responsible for ensuring that buildings and their services meet the needs of the employees who work within them. Facilities Managers are accountable for the suitability of security, parking, cleaning, and other environments. They may also manage building maintenance tasks like heating and air conditioning.

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What does a Facilities Manager do?

The duties of a Facilities Manager vary by the company, but this job typically handles any renovations, refurbishments, and office updates to ensure everything runs smoothly and according to rules and regulations. Facilities Managers are also responsible for maintenance and upkeep of buildings to adhere to health and safety standards and legal requirements. This may include conducting waste disposal, managing budgets, and keeping expense records. Facilities Managers may also be responsible for office systems, such as office and IT equipment.

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Facilities Manager Job Description Examples:

Example 1

Company Overview:

GW Management is a leading provider of comprehensive management services for senior living communities in Ontario. We currently manage 24 properties across the province and are growing rapidly. We are seeking a highly motivated and experienced Facilities Manager to join our team. This pivotal role will be responsible for overseeing all aspects of repairs and maintenance, capital expenditures and internal growth, contract management and insurance management.

Job Description:

Role Overview:

As the Facilities Manager, you will be responsible for the effective and efficient management of our company's facilities, contracts, technology resources and capital project management. You will lead a team of site-level personnel to ensure that our facilities are well-maintained, contracts are managed efficiently, insurance requirements are met. You will also be involved with larger capital projects including property expansions and internal growth initiatives.

Key Responsibilities:

1. Repairs and Maintenance:

� Develop and implement a comprehensive maintenance program to ensure the upkeep and functionality of all facilities.

� Oversee maintenance staff, contractors, and vendors to ensure timely completion of repairs and projects.

� Budget for and procure necessary materials and equipment for maintenance and repairs.

� Conduct regular inspections to identify and address maintenance needs proactively.

� Ensure compliance with health and safety regulations.

2. Contract Management:

� Manage and negotiate contracts with suppliers, service providers, and vendors.

� Monitor contract performance to ensure that all parties adhere to agreed-upon terms and conditions.

� Identify cost-saving opportunities and efficiencies in contract management.

� Maintain a database of all contracts and their key details.

� Collaborate with legal and finance departments to ensure compliance with contract obligations.

3. Insurance Management:

� Evaluate the company's insurance needs and maintain appropriate insurance coverage.

� Manage insurance claims and coordinate with insurance providers to maximize coverage benefits.

� Ensure compliance with insurance policies and regulations.

� Develop risk management strategies to minimize potential liabilities.

� Educate staff on insurance-related matters and safety protocols.

4. Internal Growth Projects:

� Lead the planning and execution of internal growth projects, including expansion initiatives.

� Collaborate with cross-functional teams to define project scope, objectives, and deliverables.

� Develop project plans, budgets, and timelines and monitor project progress.

Qualifications:

� Proven experience in facilities and contract management.

� Strong leadership and team management skills.

� Excellent communication, negotiation, and problem-solving abilities.

� Knowledge of relevant industry regulations and best practices.

Job Types: Full-time, Permanent

Salary: $85,000.00-$95,000.00 per year

Benefits:
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision care
  • Work from home
    Schedule:
  • Monday to Friday



    Ability to commute/relocate:
  • Burlington, ON L7L 6C7: reliably commute or plan to relocate before starting work (required)

    Education:
  • Bachelor's Degree (required)

    Experience:
  • Management: 3 years (required)

    Language:
  • English (required)

    Willingness to travel:
  • 25% Location: Hybrid remote in Burlington, ON L7L 6C7

    • Example 2

    Amazing people, a dynamic, collaborative, supportive culture, and a workplace that puts people first. If that sounds like something you want to be part of, we may have an opportunity for you at Hansbraun Investments. Our culture is our highest priority so we�re choosy about who we add to our fantastic team. We offer plenty of opportunities for growth and welcome innovators, problem-solvers and creative thinkers to join us. You�ll love coming to work every day and contributing your skills to the positive impact our company has on our tenants and community. We offer an exceptional work environment, free from gossip, drama and toxic behaviours and full of respect and support from our leaders and your colleagues.

    The Job

    We�re looking for a Facilities Manager to lead and support our Operations and Project teams in the day-to-day operations of our shopping centres. This includes overseeing all aspects of property maintenance, improvements, security, janitorial, and special projects that contribute to Hansbraun�s commitment to ongoing growth. Leading the team in alignment with our value of �people first� is also a significant part of this role.

    A peek at some of your tasks:

  • Identifying, prioritizing and recommending improvements to the centres
  • Addressing current and future needs of the centres
  • Coordinating, scheduling and monitoring maintenance work on schedule and on budget
  • Recruiting, training and providing ongoing leadership to the team
  • Championing new ideas and removing barriers to continuous improvements in service delivery and work processes
  • Obtaining es for major work and overseeing contract renewals
  • Monthly monitoring and reporting on the status of the facilities
  • Interacting with tenants to resolve operational issues and build positive relationships

    Experience and Qualifications:

  • 5 -7 years� experience in a Facilities or Operations Management role
  • Demonstrated ability to recruit, lead and manage a diverse team
  • Ability to plan, monitor and maintain projects and budgets
  • Team-oriented approach to meeting goals and objectives
  • Ability to make quick decisions, work in the grey, and manage (at times) through chaos
  • Strong prioritization skills in the face of high volume and competing demands

    Benefits Include:

  • $500 annual Health and Wellness benefit
  • Clothing allowance
  • Annual health spending account
  • 12 wellness days per year
  • Transportation allowance
  • Company phone

    Please note this is not a remote position.

    Our team celebrates diversity and uniqueness and welcomes the contributions of all team members, including culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, language, veteran status, colour, religion, and diversability.

    Please submit a cover letter and resume in PDF format to [website] telling us why you think you�d be the best fit for this leadership role. Please DO NOT contact the Hansbraun office or staff directly or drop off resumes at the office.

    Job Types: Full-time, Permanent

    Salary: $80,000.00-$90,000.00 per year

    Schedule:
  • Monday to Friday



    Ability to commute/relocate:
  • Victoria, BC V8X 1J8: reliably commute or plan to relocate before starting work Location: In person

    • Example 3

    Multi Location Food & Beverage Facilities Manager.

    Starting Salary: $70 000 + benefits

    Full-Time: Monday - Friday. Hybrid work schedule available.

    You will be responsible for the mechanical and engineering operations of Alo Food Group restaurants ensuring the on-site kitchen equipment and connected building utilities are kept in good working condition. You are a skilled maintenance professional, with commercial refrigeration experience. A professional who thrives with the challenges that come with real-time operations response.

    You will support the successful operations of 8 Alo Food Group restaurants and commissary kitchens located in downtown Toronto by:

  • Proactively assessing current maintenance work processes, to optimize efficiency and reduce downtime.
  • Maintain a wide variety of kitchen and refrigeration equipment such as walk-in fridges, combi-ovens, refrigerators, ovens and cooktops.
  • Oversee regular maintenance on HVAC systems, including cleaning and filter replacement.
  • Act as first line of defense in equipment failure resolution, working with subcontractors and vendors in real time as the need arises to carry out the various responsibilities of such 3rd party services.
  • Assist in major repairs and upgrades.
  • Create end of life replacement plans for equipment.

    Qualifications/Skills

    It is not expected that you will meet all the qualifications described. You likely have other relevant expertise and experience that will allow you to support our operations. We look forward to discussing these with you.

  • A work vehicle such as a pick-up truck, and general tools. Specialty tools will be provided by the employer.
  • 2-5 years of experience in property and/or facilities maintenance
  • Refrigerant handling license. required.
  • Basic plumbing repair and maintenance experience.
  • Painting and cosmetic repair work.
  • Experience working in a kitchen or restaurant setting.
  • Ability to work a flexible schedule including weekends, nights and holidays.
  • Frequent bending, lifting 15-20 pounds, sitting, exposure to multiple external elements, extensive walking through the building including inclines and stairs.
  • Availability to be on-call for emergencies that require immediate attention.

    Job Type: Full-time

    Salary: From $70,000.00 per year

    Benefits:
  • Automobile allowance
  • Dental care
  • Extended health care
  • Flexible schedule
  • Paid time off
  • Vision care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • 8 hour shift
  • Day shift
  • Holidays
  • Weekend availability

    COVID-19 considerations:
    We make regular updates in accordance with the recommendations made by Toronto Public Health.

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work Location: One location

    • Example 4

    MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 30 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers � and we�re all in this together. Every day, we�re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

    Responsibilities:

  • Monitor and ensure that the operation and maintenance of each facility meets or exceeds environmental, safety, building code, municipal and other regulations and requirements.
  • Coordinate maintenance duties for our leased buildings and related facilities, furnishings and material handling equipment which include but are not limited to general building maintenance (HVAC, plumbing and electrical systems)
  • Project management of projects outside the scope of the outsourced Facility Management contract (i.e. tenant improvement projects)
  • Comply with the guidelines of the Occupational Health & Safety Act and promote a safe and healthy work environment.
  • Work with our Joint Health Safety Committees, ensuring any facilities issues identified are appropriately addressed.
  • Maintain emergency evacuation plans for all regional offices and conducts annual fire drills
  • Build strong, collaborative relationships with service providers, employees, key site contacts, and colleagues across the organization to effectively deliver on facilities objectives and programs that impact facility operations and maintenance.
  • Manage sub-consultants and service contracts for such services as confidential paper shredding, outdoor landscaping, waste and recycling, elevator maintenance, signage, coffee service, etc.
  • Travel between offices to address facilities concerns, and to various vendors to purchase and pick up supplies as needed

    Qualifications:

  • A minimum of 7-10 years demonstrated experience in planning, development and implementation of operations and maintenance programs and the management of service providers.
  • Post-Secondary Certificate in Facilities Management, or equivalent.
  • Strong experience in budgeting and fiscal control, contract negotiation and management skills
  • Demonstrated knowledge of facilities planning and project management.
  • Strong relationship building, organization, planning, analytical and problem solving skills.
  • Knowledge of building systems including HVAC, elevators, DDC, fire protection and security, communications.
  • Knowledge of safety and environmental concerns, risks and liabilities related to land and facilities.
  • Well-developed oral, written, presentation, interpersonal communications and staff management skills, knowledge and experience.
  • Customer service oriented.
  • Experience in managing third-party service providers.

    MTE Consultants Inc. offers a comprehensive benefit package including the following:

  • Competitive Wages
  • Shared Ownership in Our Employee Owned Company
  • Group RRSP Matching program
  • Technical Development and Career Opportunities
  • Social and Supportive Culture; and much more!

    We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please.

    MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department.

    Job Type: Full-time

    Additional pay:
  • Bonus pay
    Benefits:
  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP match
  • Stock options
  • Vision care
    Schedule:
  • 8 hour shift

    Experience:
  • Facilities Maintenance Managers: 7 years License (preferred)

    • Example 5

    Temporary JOBPosting

    Duties and Responsibilities

    To assist Facilities Manager in day to day operations of the Community Services Centre properties.

    Accountabilities:

    1. Bread Run*
  • Pick up of bread & sweets from local grocers & remove stale items
  • During bread run, responsible for safe delivery of internal mail within locations
  • Transport any donations at the Church to the Thrift Store

    2. General Maintenance*
  • Address general maintenance concerns from Maintenance Request Forms
  • Work with Supervisor on maintenance issues at the Offices, Centre & Group Homes, such as:

  • Monthly check/replacement of furnace filters
  • Pressure clean exterior of Centre building & parking lot seasonally
  • Perform minor plumbing functions such as replacing toilet seats & faucets
  • Minor patching of dry wall, & painting
  • Door locks & closure repairs
  • Furniture assembly/repairs (cabinets, desks, chairs etc.) in Community Services Centre as needed.
  • Window & Blind repairs as needed.
  • Cleaning around building. Winter- removal of snow, & salting service areas
  • Summer- sweeping of service area
  • Exterior garbage removal & replacement of bags
  • Inspect for hazards, make report, & ensure repaired

    o Assist Supervisor in ensuring vehicle documents in all vehicles are up to date

    o Maintain air exchanger (replacement of filters when necessary)

    o Maintenance and other related work, onsite & offsite

    3. Diefenbaker*
  • Do regular maintenance checks and repairs as requested and needed.
  • Snow clearing and salting.
  • Work with Supervisor to make sure Diefenbaker Group Home is maintained and safe for occupancy

    4. Other*
  • Support to Supervisor
  • Trained to fill in when necessary (Supervisor�s Absence)

  • Responsible for after hour emergency calls every second week
  • Attend regular staff meetings.
  • Responsible for transportation of Mailboxes to each Salvation Army office.
  • Other duties as required

    (Please note that only those candidates selected for an interview will be contacted)

    Job Type: Fixed term contract
    Contract length: 3 months

    Salary: $23.00 per hour

    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday

    Experience:
  • Facilities maintenance: 1 year 5 License (required)

    • Example 6

    COME FOR A Career, STAY FOR THE Lifestyle!

    Facilities Manager career opportunity available in Thompson, Manitoba.

    The NHR is full of opportunity! We offer the perfect setting for a diverse and rewarding career. This is a place where your professional ambitions can be realized. Our friendly and supportive staff will help make you feel right at home.

    Why Relocate for This Opportunity?

  • Competitive Salary

  • Up to $5,000 in Relocation Assistance

  • Interim Accommodations/Rent Reimbursement

  • A Comprehensive Benefit Program (Health, Dental, Pension, Life Insurance, Disability & Rehabilitation, Employee Assistance Plan)

  • Retention Allowance (up to $1,000 annually)

    What�s Life Is Like Here?

    If an active lifestyle appeals to you, you�ll love our Region. Crystal clear lakes, seemingly endless boreal forests and more. Our four season playground was made for everything from golfing, hiking, skiing, sailing, fishing, hunting and snowmobiling. Watch these videos for a taste of what is available in Thompson, Manitoba and area:

    [website]30

    [website]

    Minimum Requirements:

  • Grade 12 education or equivalent

    � Recognized Provincial 3rd Class Inter-Provincial Power Engineer certification with Manitoba Labour & Immigration (May consider 4th Class Power Engineer certification with requirement to obtain 3rd class certification within two (2) years of hire).

    � Valid Provincial Power Engineer�s Certificate with Office of the Fire Commissioner (OFC); maintenance of licensure is a requirement

  • Management and/or Project Management Certification an asset (other combinations of education and experience may be considered; ability to demonstrate previous management of at least five (5) member crew)
  • Journeyman Certification in one of the construction trades, or related technical skills, would be an asset

    � Must have a valid Manitoba Class V Driver�s License, access to a vehicle, and willingness to travel the region year round

    � Two (2) years� supervisory/management experience

    � Minimum two (2) years� comprehensive experience related to the position

    � Successful candidate subject to provide security checks in accordance with Security Checks for Employment Policy (HR-02-80.

    About the Job:The Facilities Manager is responsible for the organization and management of facilities, grounds and physical plant services which include responsibility for the coordination of trades, plant operations technical staff, utilities, equipment and systems maintenance within the Region. This will be comprised of site and related off-site/remote buildings & facilities.

    Job Type: Full-time

    Benefits:
  • Dental care
  • Extended health care
  • Paid time off
  • RRSP match
  • Vision care
    Schedule:
  • Monday to Friday

    COVID-19 considerations:
    All COVID-19 protocols in deadline: 2022-06-22

    • Facilities Manager duties and responsibilities

    Facilities Managers have many tasks that are necessary to maintaining a safe and functional work environment for employees. Some key responsibilities and duties for a Facilities Manager may include:

    • Coordinating system repairs and monitoring system performance
    • Tracking parts inventory and placing orders
    • Supervising Maintenance Technicians
    • Handling or contracting landscaping tasks and snow removal
    • Executing equipment audits and record-taking policies
    • Coordinating with the Director of Capital Projects on new building projects
    • Training employees on proper procedures
    • Ensuring compliance with safety and security protocols

    Facilities Manager skills and qualifications

    Facilities Managers need a number of different skills to perform their job successfully. Ideally, Facilities Manager candidates should have a combination of the following skills or qualifications:

    • Oral and written communication skills
    • Organizational skills
    • Customer and client management skills
    • Adaptability to different tasks
    • Technical knowledge of building services
    • Budgeting skills
    • Critical thinking skills
    • Multitasking skills

    Facilities Manager experience requirements

    Because a Facilities Manager’s responsibilities vary by the company, there are many options for relevant experience and qualifications. Experience may include previous employment as a Facilities Manager or technical skills related to building and property maintenance. Candidates with outside managerial experience and the necessary technical knowledge for the industry may also be considered.

    Facilities Manager education and training requirements

    Ideally, Facilities Manager candidates will have one year experience or more in logistics or transport and two years or more management or supervisory experience. While an associate’s degree in logistics is generally required for a Facilities Manager, an advanced degree in facilities management, engineering, business, or other related fields is desirable. Candidates may also possess in-house training certifications, apprenticeships, or other certifications in facilities services or technical skills.

    Postgraduate courses for facilities management are available from institutions like the Institute of Leadership & Management for extensive training in the field. Desirable candidates may have additional education or training in mechanical or technological systems, HVAC, or other systems, but it’s usually not required. Promising candidates can complete additional on-the-job training to develop skills in other areas. Soft skills can also be developed through short-term programs for certification. Depending on the needs of the company, apprenticeships can be just as desirable as formal education in facilities management.

    Facilities Manager salary expectations

    According to Indeed Salaries, the average salary for a Facilities Manager is $64,758 per year in Canada. Keep in mind that may be dependent on the relevant experience, location, education level, and employer.

    Job description samples for similar positions

    If a Facilities Manager isn’t the position you’re looking for, other job description samples are available for related or similar job positions:

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    Facilities Manager job description FAQs

    What are the day-to-day job requirements for a Facilities Manager?

    Facilities Managers need to handle many varied and complex tasks throughout the workday. They need to understand complex electrical, mechanical, HVAC and automation systems, manage a facilities team, and be ready to contract out necessary tasks. Facilities Managers typically work the a day shift Monday through Friday, but they may be required to work additional hours when there’s an emergency. This may include evenings, weekends, and holidays. Travel may also be required, particularly for roles in multi-site companies.

    What should you look for in a Facilities Manager?

    Facilities Managers must have organizational skills to keep track of renovations, maintenance, new building projects, parts inventory, expense reports, and both local and federal regulations.

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    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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