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Medical Transcriptionist Job Description: Top Duties and Requirements

A Medical Transcriptionist, or Medical Transcriber, is responsible for listening to Physicians’ recordings and converting them into written reports. Their primary duties include transcribing dictated information, editing their report, and submitting it to the Physician for approval.

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Medical Transcriptionist duties and responsibilities

Medical Transcriptionists produce accurate medical reports. They have a wide range of duties and responsibilities to do so, including:

  • Listening to audio recordings from Physicians and healthcare professionals
  • Creating an accurate report of the recording
  • Checking for inconsistencies, missing information, and errors in the report before submitting it
  • Following the Duty of Confidentiality law by protecting patient confidentiality
  • Using specialized transcription equipment such as a medical transcriber
  • Typing out the full forms of medical abbreviations and acronyms that Physicians may use in recordings
  • Including patient information, such as name and health card number, in reports for identification
  • Submitting completed reports in a timely fashion
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Medical Transcriptionist Job Description Examples:

Example 1

Position:Medical Transcriptionist Full-Time In Clinic

Status:Full-time, Term (up to 1-year with possibility of extension or permanent placement)

Hours of Work:8:00am � 4:30pm Monday - Friday

Reports to:Operations Supervisor

Salary:$19.674 - $23.939/hourly

Union:MGEU

Position Summary:

Medical transcriptionists, transcribe and edit dictation by Physicians and other health care providers for surgical proceedings, health-related reports and other medical documentation.

Qualifications and Skills:

Typing speed 60+ WPM required

Experience with Accuro/EMR and Winscribe preferred

Experience in specific Transcription software (Winscribe or equivalent) preferred

Strong English grammar and comprehension

Computer literacy with strong MS Word skills

Experience using specialty specific Medical Terminology

Primary Responsibilities:

Performs medical transcription duties (e.g., client histories, physicals, discharge summaries, pathology reports, operative reports, radiology reports, labour and delivery notes)

Perform other transcription duties (e.g., letters, memos, administrative reports, follow-up and appointment letters)

Research terminology to ensure accuracy

Proofread work for typographical and grammatical errors

Edit transcripts for missing or incorrect content and formatting

Holding all third-party (patient) information in the strictest confidentiality

Physical Requirements:

Physical health to meet the requirements of the position

Periods of prolonged use of computer monitor, keyboard, headphones

Long periods of siting

Assets:

Experience in a high-volume office environment

We thank all applicants; however only those candidates who meet the qualifications will be selected for an interview.

Job Type: Full-time

Salary: $19.67-$23.93 per hour

Benefits:
  • Company pension
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
    Flexible Language Requirement:
  • French not required
    Schedule:
  • Day shift
  • Monday to Friday
  • No weekends



    Application question(s):
  • Are you located in Winnipeg, MB?

    Experience:
  • 60 WPM typing speed: 1 year (required)
  • Medical Transcription: 1 year (required)

    Language:
  • English Location: In person

    • Example 2

    Position: Part-time Medical Transcriptionist:

    6-8 hours per week, on-site, downtown Toronto

    Description:

    Surgery clinic located at Bay Subway Station in Toronto�s Yorkville District. This is a dynamic, hardworking team of women providing exemplary care to our patients in a professional and positive environment.

    We are looking for a motivated and detail-oriented part-time medical transcriptionist. An ideal candidate would be a seasoned medical professional or medical administrator who is moving on to the next stage in their career or retiring from the hospital or clinic setting.

    Responsibilities:

  • Convert hand-written edits from surgeons into medical consult note templates
  • Format and prepare letters to be sent to hospitals, clinics and physicians� offices
  • Ensuring quality of patient care by preparing notes accurately and expediently
  • Identifying and following up on inconsistencies, errors and missing information in a timely manner
  • Ensuring confidentiality of all patient information in compliance with federal and provincial legislation
  • The candidate will be solely responsible for this task and not expected to do other administrative office duties

    Skills and Qualifications:

  • 10 + years of experience in the medical field (medical admin, secretary, transcriptionist, nurse)
  • Knowledge of Medical Terminology
  • High Fluency in English
  • Microsoft Word
  • Critical thinking skills
  • Attention to detail

    Job Type: Part-time
    Part-time hours: 6-8 per week

    Salary: $20.00-$28.00 per hour

    Schedule:
  • 4 hour shift
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Morning shift
  • No weekends

    COVID-19 considerations:
    We all wear masks in this medical clinic to protect our patients and staff.

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work (required)

    Experience:
  • Healthcare: 10 years (preferred)

    Language:
  • English Location: One location

    • Example 3

    Brooke Radiology Associates are currently looking for a Casual Medical Transcriptionist to join the team.

    Please note, casual employees are not guaranteed a set number of hours and instead work a flexible schedule providing sick and vacation coverage. This position can not be performed remotely and the successful applicant must be available to work at our Richmond Clinic located at 5791 No 3 Road.

    Position Responsibilities:
  • Transcribe medical dictation from multiple Radiologists
  • Recognize, interpret, and evaluate inconsistencies, discrepancies, and inaccuracies in medical dictation, and clarify inconsistencies
  • Flag reports requiring attention to Radiologists as needed
  • Carry out assigned workload, maintaining turnaround times as set by Brooke Radiology
  • Formats reports according to established guidelines
  • Demonstrates an understanding of the medico-legal implications and responsibilities related to the transcription of patient reports

    Qualifications:
  • Ability to keyboard at 60 words per minute.
  • Ability to communicate effectively both verbally and in writing.
  • Graduation from an approved program in medical transcription
  • One year's recent related experience or an equivalent combination of education, training, and experience.

    To apply, please submit your resume, a current Typing Test 60 wpm or greater and a cover letter indicating your availability (i.e., when you can begin and the days of the week you are available to work).

    No phone calls or walk-ins please. Thank you for your interest but only shortlisted candidates will be contacted.

    Job Type: Casual

    Salary: From $20.68 per hour

    Schedule:
  • 8 hour shift

    Application deadline: start date: 2022-05-16

    • Example 4

    Company description

    Medical Specialist Practice

    Job description

  • Booking and confirming patient appointments, with instructions by telephone
  • Computer data entry of patient information and chart preparation
  • Responding to all telephone calls and messages
  • OHIP billing, printing and submissions
  • Non-OHIP billings and issue of receipts
  • Payment of invoices
  • Monitoring and ordering of all office and medical supplies
  • Transcription of patient reports, other correspondence and billing
  • General office administration
  • Accounting/bookkeeping
  • Preparation of patient materials
  • Supporting doctor on occasion with young children/other patients

    Skills and Qualifications

  • Medical Office Administration Diploma from accredited institution
  • Minimum two years experience in a medical clinic/office
  • Proficiency with medical terminology and medical dicta typing
  • Advanced skills with Microsoft Word, Excel, Power Point, Outlook
  • Excellent verbal and written communication skills
  • Caring, compassionate, personable
  • Able to work independently as well as part of a team
  • Good organizational skills
  • Ability to prioritize tasks

    Job Type: Part-time

    Salary: $14,500.00-$16,500.00 per year

    Schedule:
  • 8 hour shift
  • Day to Friday

    • What does a Medical Transcriptionist do?

    Medical Transcriptionists ensure Physicians and healthcare professionals have accurate, up-to-date patient records. When Physicians meet with a patient, they create audio recordings detailing the appointment afterwards. Medical Transcriptionists then use these recordings to create a typed and edited report of the appointment to include in the patient’s file.

    Medical Transcriptionist skills and qualifications

    Medical Transcriptionists must be able to multi-task as they have to type or write while they listen to recordings. Additionally, Medical Transcriptionists should have prerequisite skills and qualifications to perform their duties effectively, including:

    • Knowledge of medical terminology
    • Strong attention to detail
    • Great listening skills
    • Understanding of punctuation, grammar, and syntax
    • Quick and accurate ability to type
    • Critical thinking skills
    • Willingness to research and learn
    • Able to focus for long periods

    Medical Transcriptionist experience requirements

    Medical Transcriptionist candidates do not need prior work experience, as they will have gone through the necessary schooling for your position. Look for candidates that completed a Medical Transcriptionist program with an internship or apprenticeship, as it gives candidates hands-on experience. Any formal work or volunteer experience in a medical environment, or with administrative tasks like writing, typing, or transcribing is beneficial as well.

    Medical Transcriptionist education and training requirements

    Medical Transcriptionists need a high school diploma or GED to apply to a Medical Transcriptionist program. Upon completion, candidates receive a Medical Transcription diploma or certificate, depending on the length of the course. The program is essential as it teaches Medical Transcriptionists how to transcribe efficiently. It also offers training on basic medical terminology and medical office procedures. Medical Transcriptionist programs typically take one year to complete and take place at community colleges, vocational schools, and online.

    Job salary expectations

    According to Indeed Salaries, the average salary for a Medical Transcriptionist in Canada is $38,285 per year. This salary varies depending on the candidate’s experience, the hiring company, and the location.

    Job description samples for similar positions

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    Medical Transcriptionist job description FAQs

    Where can a Medical Transcriptionist work?

    Medical Transcriptionists work full or part-time, typically during office hours, to communicate with the Physician or other healthcare professionals when necessary. Self-employed Medical Transcriptionists pick their own hours and may work outside of standard office hours to suit their schedule. For Medical Transcriptionists who work freelance and work for international clients, they may need to adhere to their schedule to match the client’s office hours or time zone.

    When do Medical Transcriptionists work?

    A Medical Transcriptionist receives recordings from Physicians or other health care professionals, but they primarily work independently. Once they receive an audio recording, they transcribe it, edit the report, and submit it to the Doctor. If they work for a transcription company, they may have a supervisor or manager to report to, but typically Medical Transcriptionists do not require supervision.

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