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Receiving Clerk Job Description: Top Duties and Requirements

A Receiving Clerk, or a Purchasing Clerk, ensures the business runs efficiently by processing deliveries and returns, and ensuring items are correctly stored. Their duties include updating company inventories after items are received, checking with vendors to ensure that orders arrive on time, and inspecting deliveries when they arrive.

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Receiving Clerk duties and responsibilities

Receiving Clerks update records with computers and paper files, and communicate with vendors. Additionally, they place orders when managers request new items, and make sure truck shipments are unloaded and stocked quickly and efficiently. Other duties and responsibilities in a Receiving Clerk job description may include:

  • Giving feedback to employees and answering questions to improve productivity
  • Creating detailed reports about the items delivered and when new orders should arrive
  • Making payments to vendors within the company’s budget
  • Scheduling deliveries
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Receiving Clerk Job Description Examples:

Example 1

Inventory/Receiving Clerk

Reports to:Logistics & Warehouse Supervisor

Department: Supply Chain

W.R. Davis Engineering Ltd (Davis) is a dynamic mid-sized company specializing in the design of infrared (IR) signature solutions for both naval and aerospace platforms. Davis performs ground-up design, development and manufacture at our Ottawa, Canada facility. More background may be found at [website]

Job Summary:

We are seeking a detail-oriented and highly organized individual to join our team as an Inventory/Receiving Clerk. As an integral part of our company's operations, you will be responsible for the kitting of parts, accurately recording inventory/trace transactions in the ERP system, and assisting in the completion of cycle counts. Other responsibilities of this role include the packaging of finished goods for delivery to customers and operating a counterbalance forklift to move packages and material around our facilities.

The ideal candidate will possess strong organizational skills, attention to detail, and be a responsible individual with great experience in driving industrial vehicles.

Responsibilities

  • Receive all incoming deliveries and verify the accuracy of contents against the purchase order.
  • Load/Unload materials and merchandise from vehicles and stack them to assigned places.
  • Utilize computer software to accurately record all receipts and maintain proper documentation.
  • Restock shelves and maintain regular inventory counts to ensure accuracy, and reconcile shortages and other discrepancies.
  • Maintain thorough traceability on all inventory items, ensuring proper identification and tracking.
  • Perform regular cycle counts to ensure inventory accuracy and make necessary adjustments as required.
  • Kit and prepare work orders for customers and for production.
  • Pack and prepare products for shipping, following proper packing and labelling procedures.
  • Safely load and unload trucks using a counterbalance forklift, both indoors and outdoors.
  • Operate a forklift in a fast-paced manufacturing environment while adhering to safety guidelines.
  • Complete other warehouse and material handling related tasks as assigned.

    Requirements

  • Experience using an ERP software system for data entry and inventory transactions.
  • Proficiency in MS Excel and other Microsoft Office applications.
  • Strong problem-solving and analytical skills.
  • Ability to lift and carry objects weighing between 50 to 75 pounds.
  • Strong attention to detail and accuracy in performing tasks.
  • 2-3 years of counterbalance forklift experience, with a valid certification.
  • Possession of a valid G level Driver�s License with a clean driving record.
  • Comfortable working outdoors at all times of the year when required.
  • Experience loading and unloading racking on a sit-down counterbalance forklift.
  • Ability to obtain a Controlled Goods Clearance will be required.
  • Other warehouse and material handling experience is considered an asset.

    What We Offer

  • Exciting products and a great atmosphere.
  • Centrally located with free parking.
  • Shifts Mon-Fri 7:00 AM � 3:30 PM.
  • Clean, climate-controlled facility.
  • Top industry wages based on experience & qualifications.
  • Comprehensive benefits program and DPSP matching.
  • Skills development, training, and advancement opportunities.
  • Secure industry.
  • Safety Boot Allowance.
  • Employee referral bonuses.

    We thank you for your interest in this role. Please note that only those qualified candidates selected for an interview will be contacted.

    Job Types: Full-time, Permanent

    Salary: $20.00-$22.00 per hour

    Benefits:
  • Company events
  • Company pension
  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Profit sharing
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No weekends
  • Overtime



    Ability to commute/relocate:
  • Ottawa, ON K1B 3V3: reliably commute or plan to relocate before starting work Location: In person

    • Example 2

    Slacan Industries Inc. is Canada's largest designer and manufacturer of Pole line Hardware, which includes a full line of Transmission and Distribution products. We service the OEM market including the agricultural, mining and other industries. Our in-house processes include forgings, hot / cold stampings and weldments.

    We are currently looking for a Receiving Clerk to join our team.

    Position Overview:

    To support all administrative tasks of the receiving department; inbound and outbound, picking, packing, shipping, inventory accuracy and other activities as assigned.
  • Salary: $40,000 - $45,000 per year
  • Comprehensive benefits
  • RPP- Company contribution

    Responsibilities

    � Receive and verify all incoming items with packing slip.

    � Print all orders for shipping lead hand.

    � Deliver small items to appropriate departments.

    � Shop rates for prepaid shipments to ensure company gets the best possible rate.

    � Prepare outbound shipping paperwork.

    � Point of contact for Sales Group.

    � Maintain departmental supplies and create Purchase requisition as required.

    � File and record maintenance.

    � Others duties as assigned.

    Knowledge and Experience
  • Minimum 2 years� experience in receiving in a manufacturing environment.
  • Excellent communication skills and attention to detail.
  • Strong administrative and organizational skills.
  • Ability to multi-task and deal with changing priorities.
  • Excellent customer service skills.

    Job Type: Full-time

    Salary: $40,000.00-$45,000.00 per year

    Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision to Friday

    • Example 3

    Commis � L�exp�dition et� la R�ception

    GA International Inc. est une entreprise de recherche et d�veloppement situ�e � Laval (Qu�bec) et est un fabricant de produits d'identification dans le secteur de la biotechnologie pour l'entreposage � long terme d'�chantillons biologiques dans des laboratoires. Notre si�ge social est situ� � Laval (QC) avec des op�rations locales aux �tats-Unis, aux Pays-Bas, au Royaume-Uni ainsi qu'en Inde.

    Responsabilit�s

    � Lire et analyser le bon de commande du service � la client�le pour d�terminer les articles et les quantit�s � joindre � la commande;

    � Assurer une inspection visuelle des �l�ments s�lectionn�s ;

    � Signez pour les colis de messagerie entrants et v�rifiez que les marchandises sont re�ues

    � Proc�der � un recomptage syst�matique de chaque nouvelle commande.

    � Imprimer des �tiquettes d'emballage d'articles ;

    � Emballer les commandes selon les normes �tablies.

    � Fournir un soutien � l'�quipe des produits finis lorsque requis

    Qualifications

    � 2+ ann�es d'exp�rience en production

    � Dipl�me d'�tudes secondaires ou GED

    � Solides comp�tences organisationnelles et de communication.

    � Connaissance des r�gles de sant� et de s�curit� au travail

    � Excellente connaissance d'Excel et MS Office.

    � Bilingue (capacit� � communiquer en fran�ais et en anglais)

    � Tr�s disciplin�, minutieux et ax� sur les r�sultats.

    � Capacit� � travailler avec des d�lais serr�s et sous pression.

    Ce que nous offrons

    � Salaire comp�titive

    � Un ensemble complet d'avantages sociaux incluant une assurance collective (m�dical, dentaire, invalidit� et soins de la vue)

    � REER �gale et RPDB

    � Assurance-vie

    � Environnement de travail convivial et agr�able

    � Un travail enrichissant et diversifi� et une opportunit� de croissance dans une entreprise innovante avec de la place pour votre propre initiative.

    � Un climat de travail bas� sur la confiance mutuelle et le travail d'�quipe.

    Shipping & Receiving Clerk

    GA International Inc. is a research and development company located in Laval (Quebec) and is a manufacturer of identification products in the biotechnology sector for the long-term storage of biological samples in laboratories. Our head office is located in Laval (QC) with local operations in the United States, the Netherlands, the United Kingdom as well as India.

    Responsibilities

    � Read and analyze the order form from customer service to determine the items and quantities to attach to the order;

    � Ensure a visual inspection of the selected items;

    � Sign for incoming courier packages and verify that goods are received

    � Carry out a systematic recount of each new order.

    � Print item packaging labels;

    � Pack orders according to established standards.

    � Provide support to the finished products team when required

    Qualifications

    � 2+ years of experience in Shipping & Receiving

    � High School or GED Diploma

    � Strong organizational and communication skills.

    � Knowledge of occupational health and safety rules

    � Excellent knowledge of Excel and MS office.

    � Bilingual (Ability to communicate in French and English)

    � Highly self-disciplined, detailed and results oriented.

    � Ability to work with tight deadlines and pressure.

    What we offer

    � Competitive salary

    � A complete benefit package including Group insurance (medical, dental, disability and vision care)

    � RRSP match and DPSP

    � Life Insurance

    � Friendly and pleasant working environment

    � A rewarding, diverse job and opportunity for growth in an innovative company with room for your own initiative.

    � A working climate based on mutual trust and team work.

    Job Types: Full-time, Permanent

    Benefits:
  • Dental care
  • Extended health care
  • RRSP match
  • Vision care
    Schedule:
  • 8 hour to Friday

    • Example 4

    Shipping Receiving Clerk � Bradner Cold Storage

    We are a fast-growing food storage company looking for Rockstars that want to build a career in a stable industry. We currently have 3 locations and more on the way, so you will have plenty of opportunity for advancement.

    This role has a 7:00am - 3:30pm shift time, Monday through Friday.

    The role:

    Shipping/Receiving Clerks are the key point of contact between our clients, warehouse team and Supervisors. You are the communications hub that keeps us moving.

    Desired attributes:

    � Growth mindset - you want to make yourself, your job and your teammates better

    � Unwavering positivity � negative people need not apply

    � Problem solver - you find a way to �yes�

    � Collaborative - we work better together

    � Willing to learn � we have a lot of change coming as we grow

    Experience and Skills:

    � Computer comfortability � you are answering emails and communicating with fellow staff members daily

    That�s it. It�s short list. We will be training you on everything you need to know, you just need to come in with a desire to learn and some ambition and you�ll be great!

    Why work for us?:

  • Competitive pay
  • Growth opportunities
  • Company funded medical, dental and vision coverage
  • RRSP matching program
  • Free snacks
  • Company sponsored events

    This role is based out of our Gloucester location and there is no transit route available, so reliable transportation is a must. Thank you for taking the time to read about the role and we look forward to reviewing your application!

    Job Types: Full-time, Permanent

    Salary: $17.00-$18.00 per hour

    Benefits:
  • Casual dress
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • RRSP match
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift

    COVID-19 considerations:
    We follow all Fraser Health and CDC guidelines.

    Ability to BC: reliably commute or plan to relocate before starting work (required)

    • Example 5

    Danson Decor Inc is the Leader in Import / Distribution of Seasonal Decorations designed for commercial Holidays. In business for over 75 years the company now sells over 10,000 decorative items throughout all Canada.

    We are presently looking for a very organized Receiving/Shipping clerk to join our team. Reporting to the Warehouse Manager the candidate will assume the following tasks:

    Essential Duties and Responsibilities:

    Shipping:
  • Help prepare orders, picking, packing, and shipping merchandise
  • Sign shipping paperwork (waybills, reports) as merchandises come in

  • Answer shipping door in a timely and professional manner;
  • Process Fed EX, UPS, DHL, World Courier, USPS and regular transport

  • Prepare bills of lading, invoices and customs documents
  • Track domestic and international carriers

  • Interact with logistics companies to arrange pickups of daily shipments (make appointments with the majors)
  • Assist with loading/unloading of trucks for deliveries and supplier pickups

    Receiving:
  • Receive merchandise from containers and check quantities against receiving records
  • Unpack, verify, record incoming merchandise or material and route goods to appropriate storage areas
  • Record shortages, and rejection of damaged goods.
  • Assisting with unloading as necessary.
  • Keep warehouse clean and shipping area well organized

    Education and/or Work Experience Requirements:
  • 3-5 years of experience in shipping and receiving
  • Must have knowledge with a forklift, electric walkies and stand up electric trans pallet
  • Good knowledge of WMS, Word, Excel, Outlook
  • Bilingual
  • Ability to work in a fast-paced environment

    Job Types: Full-time, Permanent

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • 8 hour shift
  • Day shift

    Ability to commute/relocate:
  • Saint-Laurent, QC: reliably commute or plan to relocate before starting work (preferred)

    Experience:
  • Shipping and receiving: 3 years and English (preferred)

    • Example 6

    Report to: Manager

    Responsibility and Duties:
  • Thoroughly check and sign off shipping/receiving documents .
  • Hand over received products to relevant department.
  • Maintaining log book for shipping/receiving activities.
  • Record and report any damaged or discrepancies to immediate supervisor.
  • Organize items from the shipments, locate orders in the warehouse
  • Complete safety check at the start of your shift on material handling equipment and maintain according to manual.
  • Maintaining shipping/receiving area neat and clean.
  • Perform other duties as assigned.

    Job Specifications:
  • High school diploma or GED.
  • Valid fork lift license with two years experience using fork lift.
  • Ability to perform repetitive heavy lifting.
  • Lifting or moving up to 25 lbs may be required.
  • Able to communicate both verbally and in writing.
  • Able to work efficiently as a part of a team as well as independently.
  • Basic computer knowledge, able to use basic excel and word.
  • Attention to detail in all areas of work.
  • Good organizational, time management and prioritizing skills.

    Interested Candidate may also drop of resume at store.

    Chef�s Depot is an equal opportunity employer and committed to creating a diverse environment. We thank all candidates for their interest; however only qualified candidates will be contacted. If you are contacted about an employment opportunity, please advise if you require accommodation.

    Location:

    Chef's Depot

    1900 Innes Rd

    Ottawa, ON K1B 4C4

    Job Types: Full-time, Permanent

    Salary: From $15.00 per hour

    COVID-19 considerations:
    Vaccination requirement

    Ability to commute/relocate:
  • Ottawa, ON: reliably commute or plan to relocate before starting work (preferred)

    Application question(s):
  • When can you start?

    Education:
  • AEC / DEP or Skilled Trade Certificate & receiving: 1 year (preferred)

    • Example 7

    Shipping and Receiving Clerk

    Filtervac International Inc. requires an experienced, knowledgeable, motivated and career-minded Shipping and Receiving Clerk to ensure the seamless processing of outgoing shipments and incoming items.

    Job Duties

  • Process all required paperwork and maintain adequate records for reporting and tracking.
  • Maintain filing of shipping documents.
  • Prepare and schedule shipments as assigned.
  • Create a daily shipment schedule.
  • Schedule daily transportation needs with different carriers/couriers.
  • Oversee the secure and accurate loading and unloading of deliveries.
  • Track shipments and verify receipts of shipments as required.
  • Manage inventory of shipping materials and supplies.
  • Create purchase requisitions and obtain approval prior to placing supply orders.
  • Sort and distribute incoming shipments.
  • Perform quality audits of the condition of shipped goods for both incoming and outgoing items prior to signing off.
  • Report discrepancies to immediate supervisor.
  • Follow current standards and procedures.
  • Ensure that shipments contain proper documentation and if multiple items per shipment, ensure item lists are complete.
  • Problem solve for any cases of missing documents, shipments and deliveries.
  • Maintain organized work area according to policies, procedures and safety regulations.
  • Make deliveries with a company vehicle as assigned.
  • Perform other duties as assigned.

    Requirements

  • High school diploma or GED.
  • Online shipping, tracking and receiving experience utilizing FedEx, UPS, Purolator and DHL.
  • Working experience in Shipping and Receiving role.
  • Able to communicate both verbally and in writing.
  • Basic mathematical skills.
  • Valid driver's license and good driving record.
  • Knowledge of filling out waybills and bills of landing and international shipments.
  • Ability to weigh and measure items.
  • Working knowledge of safe packing methods.
  • Demonstrated ability to operate material handling equipment including forklift truck.
  • Able to work efficiently as a part of a team as well as independently.
  • Computer literacy, including working skills of Excel and e-mail.
  • Attention to detail in all areas of work.
  • Good organizational, time management and prioritizing skills.
  • Strong work ethic and positive team attitude.

    Working Conditions

  • Lifting or moving up to 50 lbs may be required.
  • This position may be exposed to elements such as noise, dust, odours, fumes and oils.

    Job Type: Full-time

    Salary: $22.00-$25.00 per hour

    Benefits:
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
    Schedule:
  • 8 hour shift
  • Day shift

    COVID-19 considerations:
    90% of the employees are vaccinated.

    Ability to commute/relocate:
  • Breslau, ON: reliably commute or plan to relocate before starting work deadline: 2022-05-22

    • What does a Receiving Clerk do?

    Many businesses depend on Receiving Clerks for profitable, efficient operations. They check products and equipment for damage. They may return items to vendors when necessary, and they can store items in warehouses and other locations as well. They often communicate with marketing departments and Store Managers to display promotional or seasonal items at the right time and place. Receiving Clerks can work for hospitals, factories, and other businesses that get regular deliveries along with stores, and the items they work with will vary depending on their industry.

    Receiving Clerk skills and qualifications

    Successful Receiving Clerks are friendly and professional. They work with a wide variety of suppliers and employees and keep track of small details. Top skills and qualifications for Receiving Clerks include:

    • Written and verbal communication skills
    • Computer and data entry skills
    • Organization and time management skills
    • Ability to adapt to changing conditions
    • Understanding the products the business sells, the supplies they use, and the quality levels customers want
    • Understanding of math, accounting, and budgeting
    • Knowledge of applicable laws and regulations

    Receiving Clerk experience requirements

    Look for Receiving Clerk candidates with one or two years of experience in a similar position. Experience as a Receiving Clerk is preferable, but applicants who have worked in warehouses and have experience with inventory can also be successful. Skills are transferrable between industries, so people who have experience as a Receiving Clerk in a specific industry are still well-qualified to work in a different field.

    Receiving Clerk education and training requirements

    Candidates for Receiving Clerk jobs require a high school diploma or GED, though an associate degree in business, accounting, business administration, or a similar field would be an asset. Look for candidates with prior forklift certification, as forklift operators always need a licence. Candidates without certification can take a short course before starting work, so if strong candidates don’t yet have a certificate they shouldn’t be ruled out. The requirements vary depending on the province, but training usually takes less than a week.

    Receiving Clerk salary expectations

    According to Indeed Salaries, average pay of a Receiving Clerk in Canada is $17.09 per hour. This amount depends on the company’s location, the industry, and the candidate’s previous job experience.

    Job description samples for similar positions

    If a Receiving Clerk isn’t exactly what your company is searching for, some job description samples that could suit your needs include:

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    Receiving Clerk job description FAQs

    What is the difference between a Receiving Clerk and an Accounts Receivable Clerk?

    Receiving Clerks spend most of their time unloading trucks, processing deliveries and returns, and updating inventories. Most Receiving Clerks work regular business hours, but some work off-hours shifts. The position can be full-time or part-time, and sometimes requires a uniform. Receiving Clerks need steel-toed boots and other safety equipment to work in a warehouse.

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