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Assistant Project Manager Job Description: Top Duties and Requirements

An Assistant Project Manager, or Project Coordinator, provides support to a Project Manager and helps ensure a project’s successful completion. Their duties include managing payroll, communicating with clients and stakeholders, and developing reports.

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Assistant Project Manager duties and responsibilities

Assistant Project Managers are responsible for a number of day-to-day tasks, some of which may include:

  • Identifying problems and offering efficient solutions
  • Administrative tasks such as taking and directing calls, and managing payroll
  • Creating reports on project progress and submitting them to Project Managers
  • Communicating with stakeholders, employees, and clients
  • Assigning tasks to employees
  • Researching information that may help leverage project development
  • Overseeing budget and project spending
  • Analyzing data collected during, and for, the project
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Assistant Project Manager Job Description Examples:

Example 1

Estimator/Assistant Project Manager

Future Interest Position (Hiring Q4 2023)

This position provides administrative support to the construction team to ensure that all projects are managed efficiently and effectively. Responsibilities will focus mainly on the pre-construction and close-out phase of each project. The ideal candidate is looking to gain more experience in all aspects of residential high-end renovations with a rapidly growing firm. Must be a fast learner who is self-motivated, detail-oriented, customer-focused, conscientious, efficient, humble, and trustworthy. The goal of this position is to learn the values, skills, and processes specific to our company culture and to lead our preconstruction efforts.

We specialize in high-end interior remodels and additions because our personalities and values match those of our clients in that industry. We are fast-paced and energetic. We are passionate about quality, if this sounds like you Apply Now!

Learn more at: [website]

Minimum Requirements:

  • 3-5 years experience in residential construction estimating, production or similar positions
  • Knowledge of the materials, methods, and tools involved in the construction of commercial projects.
  • Proficient with Microsoft Office products (Word, Outlook, Excel). Additional construction-related software knowledge is preferred.
  • Experience with BuilderTrend or relevant software is highly desired.
  • Utilize company sales and estimating templates for document creation.
  • Proven ability to deliver client-focused estimates with cost savings when possible
  • Able to estimate several projects simultaneously.
  • Driven and efficient -- the ability to meet deadlines.
  • High attention to detail focused.
  • Strong task management and task prioritization skills.
  • Organized, methodical.
  • Ability to communicate clearly and ask questions when needed.
  • Ability to work independently.
  • Excellent written skills.
  • The position is located at our office in Norwich, ON

    Duties:

  • Complete material and labor take-offs; obtain pricing from owner-specified vendors.
  • Review preliminary architectural/engineering drawings with PM. Determine efficiencies and changes that should be made. Ensure changes are incorporated into drawings.
  • Manage and assist all change orders and related activities. Ensure documentation and communication of change orders are delivered in a timely manner.
  • Review plans and specifications with PM to determine the scope of the proposed project.
  • Identify, contact, and qualify new subcontractors and vendors; build bidding lists; track and follow up on RFPs and RFIs.
  • Review subcontractor proposals with PM.
  • Locate, secure, and schedule delivery of general conditions to the site (dumpsters, equipment, storage containers, etc.)
  • Draft RFIs during the bidding process and ensure adequate responses are received.
  • Compose detailed scope of work for budgets/estimates
  • Deliver budgets, estimates, and schedules on time.
  • Gain input from key players to understand requirements and potential risks (Subcontractors, Vendors, internal production team, etc.)
  • Conduct site walks with key players as needed.
  • Review close-out requirements and track these items during construction for efficient close-out.
  • Pick up and deliver documents, materials, and tools to job sites, as needed.
  • Attend site meetings with PM during construction. Take notes. Assist PM with addressing follow-up items discussed in meetings.

    Job Type: Full-time

    Salary: $30.00-$35.00 per hour

    Schedule:
  • Monday to Location: In person

    • Example 2

    Provincial Store Fixtures Ltd.

    910 Central Parkway West Mississauga, ON L5C 2V5

    [website]

    "NOW Hiring Assistant Project Manager - Millwork"

    Reports to: Projects Director

    Start: 2 weeks from job offer

    Location: Mississauga, ON

    PSF is a leader in the industry with over 45 years in business, our well-established Company is one of the largest Millwork shops in Canada! With a team of 150 skilled and talented people that make up our core team, our Canadian Company has experienced stable growth over the years.

    Our Company specializes in Architectural Millwork in all sectors including Institutional, Corporate, Entertainment, Hospitality and Retail. All of our projects are high-end and custom tailored to our clients� needs. We take great pride in the work we do, and it shows in the finished, beautiful product. Our people are our success and we promote a diverse and inclusive culture that is built on collaboration and teamwork.

    Here's what you can look forward to when you join the PSF team:

  • A dynamic, fast-paced environment with many opportunities for advancement
  • Learning and development, including tuition reimbursement
  • Work-life balance
  • Competitive compensation
  • An amazing group benefits plan for you and your family offered by a leading provider (Health and Dental coverage, Drugs, Paramedical, Life Insurance, AD&D, Travel Insurance and many more benefit inclusions)
  • Employee Assistance Program
  • Company Social Events
  • Safe working conditions
  • Diversity and Inclusion
  • Being part of an industry-leading team

    We are looking for motivated people that will strengthen the team and continue to grow long-term within our Company. There are many opportunities for advancement while building your career at PSF.

    Looking for an experienced Assistant Project Manager with 4+ years of experience in the Millwork Industry

    Benefits:Health and Dental, Vision, Life Insurance, AD&D

    The Project Manager assumes responsibility for client support functions, linking client expectations with company deliverables. Attends to work co-ordination with trades, direct inter face with customers dealing with issues such as design, quality, scheduling, and managing customer expectations there applicable

    You will act as the overseer, and is accountable for planning, development, and coordination of all aspects of a project; functioning as client�s support, essentially linking client expectations with company deliverables

    Experience: 4+ years in a Project Manager Role in the Millwork Industry

    Knowledge, Skills and Abilities

  • Possess well developed interpersonal skills
  • Problem solving and critical thinking
  • The ability to manage several key demands that require simultaneous resolution
  • Communication and teambuilding skills
  • Strong technical competency relating to woodworking manufacturing

    Specific Accountabilities - Full Job Description will be provided

    To apply:Please send us your resume through Indeed

    Provincial Store Fixtures is committed to inclusive, barrier-free recruitment and selection processes, and work environment. We are happy to discuss any need for accommodation and will make every effort to meet those needs in a timely manner. Please advise the Human Resources Department at hr @ psfltd. com if you require accommodation throughout the recruitment and selection processes and/or within the work environment. Information received relating to accommodation measures will be handled and addressed confidentially.

    Job Types: Full-time, Permanent

    Expected hours: 42.5 per week

    Benefits:
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Tuition reimbursement
  • Vision care
    Schedule:
  • Monday to Location: In person

    • Example 3

    Responsibilities

  • Assist in leading the project team; takes initiative in managing information, establishing expectations and maintaining quality and cost effectiveness in the overall project
  • Solicit vendors for pricing; recommends contract awards
  • Assemble and prepare complete and well thought-out estimates; perform quantity takeoffs and bid evaluations; clarify specific information and assumptions
  • Prepare accurate and concise contracts, subcontracts and purchase orders
  • Chase and review subcontractor submittals, verifying conformance to contract documents
  • Spot business development opportunities; performs follow-up calls chasing bids; helps to negotiate and close deals
  • Handle multiple projects simultaneously at various stages and locations, applying a strong knowledge of construction trades

    Skills, Knowledge, Qualifications & Experience

  • Degree or diploma in construction, architecture, civil engineering, or other related field
  • 5+ years of relevant experience
  • Proficiency in MS Office software, MS Project
  • Knowledge of Procore
  • Organized and professional
  • Excellent written and verbal communication skills

    What We Offer at Magil Construction

  • Opportunity to work on various projects of various sizes
  • Competitive salary
  • A full range of benefits including group insurance, retirement savings plan, and registered education savings plan
  • Learning and development programs, training and career opportunities

    Job Types: Full-time, Permanent

    Salary: $70,000.00-$100,000.00 per year

    Benefits:
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
    Schedule:
  • Day shift
  • Monday to Friday



    Ability to commute/relocate:
  • Mississauga, ON: reliably commute or plan to relocate before starting work Location: In person

    • Example 4

    The INL Group of Companies has been in business for over 70 years. Our divisions include Landscape Construction, Landscape Maintenance Division, Stone Yard Division, Farm Division and Garden Centre.

    Our business has been founded on great customer service and we continue to build a solid reputation in the Landscape Construction, Supply and Maintenance industries.

    Why work for us?

  • Industry leading compensation
  • Year-round employment
  • Health Benefits
  • Great work culture
  • Steady growth year over year

    Responsibilities:

  • Looking at both existing projects and new projects that are coming up - can be 2-6 projects at a time
  • Thoroughly understanding our scope of work and responsibilities
  • Reviewing all drawings, so they can familiarize themselves with the site
  • Making sure foreman�s work sheets are submitted daily
  • Getting sign off or approval from the GC for any �extras�, making sure information is passed on for invoicing
  • Site inspections/reports
  • Issue change orders, notify estimator and accounting for any changes
  • Make sure Foreman are doing Tool Box Talks on weekly basis
  • Following through from start to finish for sub trades
  • Monitor/Coordinate with Sub Trades
  • Help operations with schedule
  • Job Costing for extra work

    Requirements:

  • Proficiency with Excel and Word
  • Ability to do estimating and job costing
  • Education in Landscape Architecture or Civil Engineering
  • Engineering background would be considered and asset
  • Solid understanding of landscape construction principles
  • Excellent communication skills both oral and written
  • Excellent interpersonal skills
  • Attention to detail
  • Extremely well organized
  • G license

    Job Type: Full-time

    Benefits:
  • Dental care
  • Extended health care
    Schedule:
  • Day shift

    Experience:
  • Project management: 2 years (preferred)
  • Landscape Construction: 1 year Location: One location

    • Example 5

    Steel Detailing Assistant Project Manager
    JMT Consultants Inc. � Winnipeg, Manitoba

    Job Type: Full-Time, Permanent

    JMT Consultants Inc. is a growing structural consulting firm currently seeking a motivated Steel Detailing Assistant Project Manager to join our dedicated team. For individuals outside of the Winnipeg area, we offer an exciting relocation expenses package. We will also consider the opportunity to work remotely for the right candidate.

    We are seeking a dedicated, organized, and efficient Steel Detailing Assistant Project Manager to join our team. In this role, you will work with the project manager to coordinate and accomplish the necessary project tasks and requirements. The ideal candidate must have an eye for detail and a go-getter personality, ready to help synchronize all the project elements and make them operate successfully.

    At JMT Consultants Inc. we value our team members and offer a full medical benefits package, vacation/sick time, flexible work hours and relaxed office environment. We provide an annual company retreat and all team members receive an annual profit-sharing bonus.

    Responsibilities:

  • Be a voice in the strategic planning phase of upcoming projects
  • Assist the project manager in day-to-day management of projects and staff to ensure quality, client standards and schedule requirements are met
  • Track and directly report project status updates to project manager
  • Help problem-solve issues and suggest ways to improve the project
  • Organize, file, and maintain all current project documents
  • Enter information into and manage the digital project databases
  • Help coordinate and manage the project from inception to completion
  • Coordinate with fabricators, engineers and architects to meet project requirements
  • Manage RFIs and Change Orders
  • Prepare drawing packages and issue to the client per scheduled delivery dates
  • Ensure project adheres to a set schedule and is meeting the goals of the client

    Qualifications:

  • Any level of knowledge of Tekla Structures or detailing software.
  • 1+ years� experience as a Steel Detailer � willing to consider candidates who are able to demonstrate significant experience in a related field
  • Experience in structural and miscellaneous steel construction, fabrication, and the ability to read drawings
  • Self-motivated and ability to complete multiple tasks with minimal guidance
  • Deadline driven with an attention to detail
  • Organized and detail-oriented
  • Skilled collaborator
  • Excels in a high-paced work environment
  • Strong communication skills both oral and written
  • Ability to multi-task effectively
  • Focused and supportive to management at all times
  • Self-starter who works well independently
  • Adaptable and calm under pressure
  • Expert problem solver

    Requirements:

  • Diploma/certificate
  • Canadian Citizenship/Legally able to work in Canada

    How to Apply:
    Send cover letter and resume through Indeed.

    We thank all applicants who apply, however only those selected for an interview will be contacted.

    Job Type: Full-time

    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Saint John, NB: reliably commute or be willing to relocate with an employer-provided relocation package (required)

    Experience:
  • Tekla: 1 year (required)
  • Steel detailing: 1 year Location: One location

    • Example 6

    Assistant Project Manager

    JOB Description

    Your primary role will see you serve as a key member of FirstCon Group Ltd. (FirstCon�) in assisting the
    Project Management team.

    The Assistant Project Manager will work closely with the Project Manager to efficiently manage the projects documentation, submittals, reviews, and quality management processes. This will require extensive communication with the internal team members and external Consulting Engineers, Subtrades and Suppliers.

    Qualifications
  • Provide support to the Project Manager to help implement project goals and maintain project schedule and efficiency.
  • Work in collaboration with the Field team to create and maintain an environment of open communication to ensure team success.
  • Advise the Project Manager and team of potential problems and assist in resolving the issues.
  • Review and update in a regular basis the Construction Cost Report.
  • Create, manage, and facilitate the RFI process.
  • Create, manage, review and process of all Submittals.
  • Create, manage, price, develop, communicate, and integrate change orders.
  • Prepare and manage full tender packages and scope of work. As well, prepare detailed tender analysis and validate ations in reference to the scope of work, quantities, etc.
  • Prepare and manage subcontracts and applicable appendices.
  • The Assistant Project Manager will be given the opportunity to negotiate contracts prior to awards.
  • Regularly chair site meetings, and issue meeting minutes.
  • Compile and manage deficiency lists.
  • Ensure sub-trades are meeting scheduled target dates and provide feedback to the project team on any scheduling concerns.
  • Correspond with clients in a respectful and professional manner.

  • Identify and assist with key �value engineering� opportunities throughout the design coordination.
  • Manage and coordinate with consultants for various projects.
  • Assist with leading consultant coordination meetings, taking minutes, and following up on action items.
  • Review all specifications to streamline the design, eliminate deficiencies and extras during construction.
  • Review and coordinate the design of project suite layouts.
  • Participate in the review of all design documents and shop drawings to provide ongoing analysis.
  • Participate in relevant site inspections of the constructed work to ensure that the work complies with project design.
  • Assist with Building Occupancy and the compilation of required documentation.
  • Assist in the preparation and collection of documentation required for and Building Registration.

  • Review invoices for approval if required.

    Experience
  • 5+ years progressive experience in the Canadian construction industry
  • Strong English written and verbal communication skills in dealing with owner groups, trades and consultants.
  • Knowledge of government regulations regarding the construction industry
  • Knowledge of Microsoft Office tools such as Word, Excel, Outlook
  • Knowledge of project management tools like Microsoft Project or equivalent work back scheduling/Gantt chart planning tools
  • Post-secondary degree/diploma in Engineering, Construction Management, or Architectural Technologies is an asset

  • Excellent coordination and multi-tasking ability
  • Extremely organized and can perform under tight deadlines and competing priorities
  • Proven team player and comfortable in a dynamic environment

    Job Type: Full-time

    Salary: $70,000.00-$100,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

    Application question(s):
  • Please provide a project list with your resume

    Experience:
  • Assistant Project Management: 5 years Construction Industry: 5 years (preferred)

    • Example 7

    Steel Detailing Assistant Project Manager
    JMT Consultants Inc. � Winnipeg, Manitoba

    Job Type: Full-Time, Permanent

    JMT Consultants Inc. is a growing structural consulting firm currently seeking a motivated Steel Detailing Assistant Project Manager to join our dedicated team. For individuals outside of the Winnipeg area, we offer an exciting relocation expenses package. We will also consider the opportunity to work remotely for the right candidate.

    We are seeking a dedicated, organized, and efficient Steel Detailing Assistant Project Manager to join our team. In this role, you will work with the project manager to coordinate and accomplish the necessary project tasks and requirements. The ideal candidate must have an eye for detail and a go-getter personality, ready to help synchronize all the project elements and make them operate successfully.

    At JMT Consultants Inc. we value our team members and offer a full medical benefits package, vacation/sick time, flexible work hours and relaxed office environment. We provide an annual company retreat and all team members receive an annual profit-sharing bonus.

    Responsibilities:
  • Be a voice in the strategic planning phase of upcoming projects
  • Assist the project manager in day-to-day management of projects and staff to ensure quality, client standards and schedule requirements are met
  • Track and directly report project status updates to project manager
  • Help problem-solve issues and suggest ways to improve the project
  • Organize, file, and maintain all current project documents
  • Enter information into and manage the digital project databases
  • Help coordinate and manage the project from inception to completion
  • Coordinate with fabricators, engineers and architects to meet project requirements
  • Manage RFIs and Change Orders
  • Prepare drawing packages and issue to the client per scheduled delivery dates
  • Ensure project adheres to a set schedule and is meeting the goals of the client

    Qualifications:
  • Any level of knowledge of Tekla Structures or detailing software.
  • 1+ years� experience as a Steel Detailer � willing to consider candidates who are able to demonstrate significant experience in a related field
  • Experience in structural and miscellaneous steel construction, fabrication, and the ability to read drawings
  • Self-motivated and ability to complete multiple tasks with minimal guidance
  • Deadline driven with an attention to detail
  • Organized and detail-oriented
  • Skilled collaborator
  • Excels in a high-paced work environment
  • Strong communication skills both oral and written
  • Ability to multi-task effectively
  • Focused and supportive to management at all times
  • Self-starter who works well independently
  • Adaptable and calm under pressure
  • Expert problem solver

    Requirements:
  • Diploma/certificate
  • Canadian Citizenship/Legally able to work in Canada

    How to Apply:
    Send cover letter and resume through Indeed.

    We thank all applicants who apply, however only those selected for an interview will be contacted.

    Job Type: Full-time

    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Winnipeg, MB R2H 0T7: reliably commute or be willing to relocate with an employer-provided relocation package (required)

    Application question(s):
  • What is your level of knowledge of Tekla Structures or detailing detailing: 1 year (required)

    • Example 8

    Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.

    *
    Description: *
    This is an opportunity for an Assistant Project Manager or an experienced Project Coordinator who is looking to take the next step in their career! We view our Assistant Project Managers as our future Project Managers who will one day lead their own team and project at Broccolini. We are building future leaders.

    Responsibilities:

  • The Assistant Project Manager will be required to provide support to the Project Manager, Site Superintendent Team, etc.
  • Work in collaboration with the Field team to create and maintain an environment of open communication to ensure team success.
  • Advise the Project Manager and team of potential problems and assist in resolving the issues.
  • Provide mentorship to Project Coordinators and other team members.
  • Create, manage, and facilitate the RFI process.
  • Create, manage, review and process of all Submittals.
  • Create, manage, price, develop, communicate and integrate change orders.
  • Prepare and manage full tender packages and scope of work. As well, prepare detailed tender analysis and validate ations in reference to the scope of work, quantities, etc.
  • Prepare and manage subcontracts and applicable appendices.
  • The Assistant Project Manager will be given the opportunity to negotiate contracts prior to awards.
  • Regularly chair site meetings, and issue meeting minutes
  • Compile and manage deficiency lists.
  • Ensure sub-trades are meeting scheduled target dates and provide feedback to the project team on any scheduling concerns.
  • Correspond with a client in a respectful and professional manner.

    Qualifications:

  • Minimum of 4 years of construction experience or an equivalent combination of technical training and experience.
  • An engineering degree or technical diploma in Construction, Engineering, Building, Civil or Architecture
  • Understanding of contract terms and financials related to a construction project
  • Strong Architectural & Civil knowledge, with a basic concept of MEP systems.
  • Experience with Procore, Textura, Microsoft Excel & Project is an asset

    Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

    *
    Group Insurance Plan (three plans to choose from)

  • Telemedicine (24/7 access to a nurse or doctor)

  • Employee Assistance Program

  • Professional Training & Development Program

  • Mentorship Program

  • An active social & wellness committee (meditation sessions, virtual workouts, wellness challenges)

  • Wellness Benefit

  • Ample free parking

  • Free espresso, coffee & tea

  • Weekly catered lunches

    Broccolini thanks all interested applicants, however only those under consideration will be contacted.

    Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of the recruitment process upon Type: Full-time

    • What does an Assistant Project Manager do?

    Assistant Project Managers ensure all aspects of a project run smoothly and efficiently. Individuals in this role use their excellent interpersonal skills to maintain a favourable relationship with clients and stakeholders. They are great at motivating others, and are able to encourage a positive and hardworking ethic among staff members. Additionally, Assistant Project Managers may take notes during meetings, analyze data, schedule meetings, and follow up with clients. Thy are confident being in a leadership role and able to handle smaller areas of the project independently. Assistant Project Managers are skilled at assessing situations and know when to involve the Project Manager.

    Assistant Project Manager skills and qualifications

    Assistant Project Managers require a number of skills and qualifications to successfully complete a project. Their expertise lies in:

    • Strong leadership and organizational skills
    • Excellent time management skills
    • Ability to multi-task
    • Problem-solving skills
    • Proficiency in spreadsheet and project management software, like Microsoft Excel and Microsoft Project
    • Excellent oral and written communication skills
    • Ability to work independently and as part of a team

    Assistant Project Manager experience requirements

    Successful Assistant Project Manager candidates have two to five years of experience working in their field. Typically, aspiring Assistant Project Managers get leadership experience once they have been promoted to a supervisory role. You may choose to promote an employee from within the company and give prospective candidates minor leadership roles to better prepare them for the transition.

    You can take an applicant’s management experience from outside the workplace into account if they seem to have the right skills and qualifications for the role. For example, if they led a volunteer team, or have experience managing budgets in their personal lives.

    Assistant Project Manager education and training requirements

    Look for candidates with a high school diploma or GED. Candidates with a bachelor’s degree or college diploma in project management, business management, operations, or a related field should be well-qualified. Additional education that is specific to the industry is an asset for Assistant Project Manager applicants in any industry.

    Assistant Project Manager salary expectations

    According to Indeed Salaries, an Assistant Project Manager earns an average base salary of $64,563 per year in Canada. Earnings may vary based on factors including company size and candidate’s level of education.

    Job description samples for similar positions

    If Assistant Project Manager is not quite what you’re looking for, similar job description samples that may interest you include:

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    Assistant Project Manager job description FAQs

    What qualities make a good Assistant Project Manager?

    Assistant Project Managers are people-oriented. They know how to motivate their team members and possess excellent communication skills. Good Assistant Project Managers pay attention to details and keep the team moving forward together to achieve overall project goals. Other outstanding qualities include multitasking, adaptability in unforeseen circumstances, and time-management skills.

    What is the difference between an Assistant Project Manager and a Project Coordinator?

    Assistant Project Managers take their direction and advice from the Project Manager. They work closely with the Project Manager to organize project details like managing the budget and assessing staff performance. Assistant Project Managers know how to identify problems quickly and can determine how to handle them on their own, or escalate them to the Project Manager.

    Assistant Project Managers prepare progress reports and organize documents as needed. The individual in this role meets with the Project Manager regularly to discuss client needs and brainstorm new strategies for project improvement.

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