Company description

Local Notary Office well established in Parksville, BC



Job description

Looking for legal assistant to join a busy Notary office in Parksville, BC. Friendly and hardworking to support our office primarily with Conveyancing and Wills and Estates. We offer competitive compensation relative to experience and training.

There is opportunity to build a long term career within a positive environment.

Skills:

• Ability to type 50wpm
• Verbal written and communication skills
• Attention to detail
• Ability to compose routine letter
• Knowledge of court filing procedures (benefit but not necessary)
• Ability to organize and work within deadlines
• Ability to problem solve.
• Knowledge of general office procedures and etiquette.
• Ability to establish and maintain effective working relationships with professionals, other team members and clients.

Job Types: Full-time, Permanent

Pay: $20.00-$26.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• No Location: In person

With nearly 70 years of practice in Chesley and the surrounding area, Loucks & Loucks continues to provide trusted services to the community and its clients. The Firm is located in the heart of Chesley, Ontario - a rural agricultural area complimented by its scenery and welcoming sense of community. Our office building has recently undergone substantial renovations to double its size and ensure our practices align with COVID-19 protocol.

Our Firm is searching for a Legal Secretary to join our established Team. This is a key position in providing administrative support to our Associate Lawyers and working with our talented team of secretarial staff. This position offers long-term growth and professional development opportunities, as well as access to a defined pension plan and a comprehensive benefits package.

Responsibilities:

• Prepare correspondence and legal documents.
• Review and proofread documents for errors and to make sure they comply with legal procedures.
• Schedule appointments and meetings.
• Maintain electronic and physical filing system.
• Correspond with clients as required, via phone and/or email.
• Maintain and comply with general office, administrative tasks as required.

Key Requirements

• Must be proficient on a computer.
• Experience with legal software programs an asset.
• Long-term aspirations to grow within Firm.

Compensation

• Remuneration commiserate with experience.
• Pension
• Comprehensive benefits package

Job Types: Full-time, Permanent

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision hour shift

About us

Mona Jodoin Law Corp is a small business in Ile Des Chenes, MB R0A0T0. We are professional, and our goal is to Provide legal services to Southeastern Manitoba through our Steinbach and Ile des Chenes branches. Our offices are tight knit groups that work well together and cooperate to assist each other to be sure our clients have the best possible service at the most affordable price we can provide them.

Our work environment includes:

• Modern office setting

Our organization is currently seeking a Legal Secretary with experience working in a fast paced law office environment that is willing to attend to all tasks required of them to ensure the most productive operation of the office and to work with others to be sure our cleints are served promptly, well and our office runs smoothly. This position is as much a legal secretary position as an office co-ordination position, with tasks varying from answering phones, attending to receptionist duties, accounting, and preparing documents for Corporate, Family and Real Estate clients, to name just a few. The successful candidate will assist lawyers who are working on a variety of different matters and areas of practice and will be responsible for ensuring that deadlines are met and every detail of each client matter is handled promptly and effectively, and every client and co-worker is treated respectfully. All qualified applicants are encouraged to apply however we confirm that only candidates that will be interviewed, will be contacted. We thank all applicants for their interest.

Job Type: Full-time

Benefits:

• Flextime
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Retention bonus

Ability to commute/relocate:

• Ile Des Chenes, MB R0A0T0: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Office: 2 years Location: One location

With 70 years of practice in Chesley and the surrounding area, Loucks & Loucks continues to provide experienced representation in the areas of Family Law, Corporate and Commercial Law, Real Estate, Agricultural Law, Criminal Law, Civil Litigation, Powers of Attorney, Wills, Trusts, Estates and Estate Planning.

Overview

Our Firm is currently seeking a Family Legal Secretary to work with our team. The ideal candidate will be highly motivated, articulate, and a team-player, with a long-term interest for growth and development within the Firm. This individual will have a minimum of two (2) years of Family Law experience and will possess excellent organizational abilities and communication skills or be a graduate of a community college legal secretary program. The individual will be driven to meet a high standard of excellence while working within a fast-paced, professional environment.

We are located in the heart of Chesley, Ontario – a rural agricultural area complimented by its scenery and welcoming sense of community. Our Firm offers competitive remuneration, a comprehensive benefits package and defined benefit pension plan, in addition to ongoing mentorship and professional development opportunities.

Responsibilities

· Provide administrative support to our legal team, including managing schedules and appointments, drafting correspondence and legal documents where advised.

· Answering phones and directing calls to the appropriate parties.

· Maintaining and organizing client files.

· preparing documents (including but not limited to financial statements, separation agreement, divorce applications etc.)

· Performing other administrative tasks as required.

Key Requirements

· At least two (2) years of family law experience or be a graduate of a community college legal secretary program.

· Strong proficiency in Microsoft Office and typing skills.

· Ability to work independently and as part of a team.

· Ability to work on-site (i.e. this role is not remote).

· Ability to prioritize and manage multiple tasks in a fast-paced environment.

· Knowledge of legal terminology and procedures an asset.

· Legal secretarial experience an asset.

· Strong communication and interpersonal skills



Job Types: Full-time, Permanent



Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

We want to help our employees build a secure future for themselves and their loved ones. As an employee, you have access to a defined benefit pension through the CAAT Pension Plan that provides you with a predictable lifetime retirement income, survivor benefits, early retirement options without the stress of managing it yourself and making investment decisions. Explore a career choice with a pension at [website]

Schedule:

• Monday to Friday

Work Location: In person

Please submit your resume along with a cover letter. Only potential applicants will be contacted for an interview.

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chesley, ON N0G 1L0: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• family law: 2 years (required)

Work Location: In deadline: 2024-06-14

J O B D E S C R I P T I O NTitle: File Administrator

Revision Date: 30-MAY-2022Page #: *1

• of *2*

Strosberg Sasso Sutts LLP
Doc. #: Revision Level: *B*

1. JOB TITLE Description:

1.1 The File Administrator or designate will be responsible for the administration of legal files at
Strosberg Sasso Sutts LLP (the “firm”).

2. Reporting Relationships:

2.1 This position directly reports to: Supervising Lawyer(s)
2.2 This position indirectly (dotted line) reports to: Human Resources Manager

3. Responsibilities AND Authorities:

The responsibilities and authorities for this position include, but are not limited to:

3.1 Preparation and drafting of legal documents (including pleadings) and correspondence
3.2 Responsible for follow up with the supervising lawyer concerning work activities including limitation periods
3.3 Acting as liaison between clients and lawyers including providing assistance in the scheduling of client meetings and/or court appointments
3.4 Maintaining and managing calendars related to legal matters
3.5 Managing all incoming and outgoing correspondence including emails and ensuring all of these documents are properly maintained in the firm’s document management system
3.6 Opening and closing files
3.7 Docket entry (when advised) into the firm’s accounting system
3.8 Preparation of client invoices
3.9 Promoting an atmosphere of team work at all times
3.10 Ensuring that a clean and safe work environment is always maintained
3.11 Assisting in any way to any staff member or lawyer, necessary to promote a successful operation emphasizing client satisfaction
3.12 Other duties as required

4. Health & Safety Responsibilities:

4.1 The File Administrator is responsible for complying with the firm Health & Safety Program including the Occupational Health & Safety Act, WHMIS regulations and firm Health & Safety policies.

5. Minimum Education AND/OR Designation Requirements:

This position requires the following minimum education qualifications:

J O B D E S C R I P T I O NTitle: File Administrator

Revision Date: 30-MAY-2022Page #: *2

• of *2*

Strosberg Sasso Sutts LLP
Doc. #: Revision Level: *B*

5.1 Must possess a secondary school diploma or equivalent, with preference given to those who have completed some or all of a College level program related to the administration of legal files.

6. Minimum WORK Experience Requirements:

This position requires the following minimum work experience qualifications:

6.1 Must have at 2-3 years experience working in a fast-paced legal environment.

7. Minimum Training Requirements:

This position requires the following minimum training:

7.1 Workplace Violence & Harassment Training
7.2 Firm Policy & Standard Operating Procedure awareness
7.3 New Employee Orientation (when required)
7.4 Document Management System Training (eDocs)

8. OTHER Requirements:

8.1 Excellent client service and interpersonal skills
8.2 Strong verbal and written communication skills
8.3 Excellent organizational skills, with the ability to work well under pressure
8.4 Ability to manage multiple priorities while paying strong attention to detail
8.5 Strong technical skills (including Microsoft Office)

Note:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Job descriptions will be reviewed and may be revised as required.

Job Types: Full-time, Permanent

Salary: $17.00-$25.00 per hour

Benefits:

• Company pension
• Employee assistance program
• Extended health care
• Life insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Lawyers and staff are required to be fully vaccinated for COVID-19 to work in the office.
Covid protocols are in accordance to the specifications of our local health unit.

Ability to commute/relocate:

• Windsor, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School assistant: 2 years (preferred)