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Assistant Project Manager Job Description: Top Duties and Requirements

Edited by Indeed Employer Content Team
Last updated July 16, 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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7 min read

An Assistant Project Manager, or Project Coordinator, provides support to a Project Manager and helps ensure a project’s successful completion. Their duties include managing payroll, communicating with clients and stakeholders, and developing reports.

Assistant Project Manager duties and responsibilities

Assistant Project Managers are responsible for a number of day-to-day tasks, some of which may include:

  • Identifying problems and offering efficient solutions
  • Administrative tasks such as taking and directing calls, and managing payroll
  • Creating reports on project progress and submitting them to Project Managers
  • Communicating with stakeholders, employees, and clients
  • Assigning tasks to employees
  • Researching information that may help leverage project development
  • Overseeing budget and project spending
  • Analyzing data collected during, and for, the project

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Assistant Project Manager Job Description Examples:

Example 1

Responsibilities

  • Assist in leading the project team; takes initiative in managing information, establishing expectations and maintaining quality and cost effectiveness in the overall project
  • Solicit vendors for pricing; recommends contract awards
  • Assemble and prepare complete and well thought-out estimates; perform quantity takeoffs and bid evaluations; clarify specific information and assumptions
  • Prepare accurate and concise contracts, subcontracts and purchase orders
  • Chase and review subcontractor submittals, verifying conformance to contract documents
  • Spot business development opportunities; performs follow-up calls chasing bids; helps to negotiate and close deals
  • Handle multiple projects simultaneously at various stages and locations, applying a strong knowledge of construction trades

    Skills, Knowledge, Qualifications & Experience

  • Degree or diploma in construction, architecture, civil engineering, or other related field
  • 5+ years of relevant experience
  • Proficiency in MS Office software, MS Project
  • Knowledge of Procore
  • Organized and professional
  • Excellent written and verbal communication skills

    What We Offer at Magil Construction

  • Opportunity to work on various projects of various sizes
  • Competitive salary
  • A full range of benefits including group insurance, retirement savings plan, and registered education savings plan
  • Learning and development programs, training and career opportunities

    Job Types: Full-time, Permanent

    Salary: $70,000.00-$100,000.00 per year

    Benefits:
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
    Schedule:
  • Day shift
  • Monday to Friday



    Ability to commute/relocate:
  • Mississauga, ON: reliably commute or plan to relocate before starting work Location: In person

    • Example 2

    The INL Group of Companies has been in business for over 70 years. Our divisions include Landscape Construction, Landscape Maintenance Division, Stone Yard Division, Farm Division and Garden Centre.

    Our business has been founded on great customer service and we continue to build a solid reputation in the Landscape Construction, Supply and Maintenance industries.

    Why work for us?

  • Industry leading compensation
  • Year-round employment
  • Health Benefits
  • Great work culture
  • Steady growth year over year

    Responsibilities:

  • Looking at both existing projects and new projects that are coming up - can be 2-6 projects at a time
  • Thoroughly understanding our scope of work and responsibilities
  • Reviewing all drawings, so they can familiarize themselves with the site
  • Making sure foreman’s work sheets are submitted daily
  • Getting sign off or approval from the GC for any ‘extras’, making sure information is passed on for invoicing
  • Site inspections/reports
  • Issue change orders, notify estimator and accounting for any changes
  • Make sure Foreman are doing Tool Box Talks on weekly basis
  • Following through from start to finish for sub trades
  • Monitor/Coordinate with Sub Trades
  • Help operations with schedule
  • Job Costing for extra work

    Requirements:

  • Proficiency with Excel and Word
  • Ability to do estimating and job costing
  • Education in Landscape Architecture or Civil Engineering
  • Engineering background would be considered and asset
  • Solid understanding of landscape construction principles
  • Excellent communication skills both oral and written
  • Excellent interpersonal skills
  • Attention to detail
  • Extremely well organized
  • G license

    Job Type: Full-time

    Benefits:
  • Dental care
  • Extended health care
    Schedule:
  • Day shift

    Experience:
  • Project management: 2 years (preferred)
  • Landscape Construction: 1 year Location: One location

    • Example 3

    Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.

    *
    Description: *
    This is an opportunity for an Assistant Project Manager or an experienced Project Coordinator who is looking to take the next step in their career! We view our Assistant Project Managers as our future Project Managers who will one day lead their own team and project at Broccolini. We are building future leaders.

    Responsibilities:

  • The Assistant Project Manager will be required to provide support to the Project Manager, Site Superintendent Team, etc.
  • Work in collaboration with the Field team to create and maintain an environment of open communication to ensure team success.
  • Advise the Project Manager and team of potential problems and assist in resolving the issues.
  • Provide mentorship to Project Coordinators and other team members.
  • Create, manage, and facilitate the RFI process.
  • Create, manage, review and process of all Submittals.
  • Create, manage, price, develop, communicate and integrate change orders.
  • Prepare and manage full tender packages and scope of work. As well, prepare detailed tender analysis and validate ations in reference to the scope of work, quantities, etc.
  • Prepare and manage subcontracts and applicable appendices.
  • The Assistant Project Manager will be given the opportunity to negotiate contracts prior to awards.
  • Regularly chair site meetings, and issue meeting minutes
  • Compile and manage deficiency lists.
  • Ensure sub-trades are meeting scheduled target dates and provide feedback to the project team on any scheduling concerns.
  • Correspond with a client in a respectful and professional manner.

    Qualifications:

  • Minimum of 4 years of construction experience or an equivalent combination of technical training and experience.
  • An engineering degree or technical diploma in Construction, Engineering, Building, Civil or Architecture
  • Understanding of contract terms and financials related to a construction project
  • Strong Architectural & Civil knowledge, with a basic concept of MEP systems.
  • Experience with Procore, Textura, Microsoft Excel & Project is an asset

    Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

    *
    Group Insurance Plan (three plans to choose from)

  • Telemedicine (24/7 access to a nurse or doctor)

  • Employee Assistance Program

  • Professional Training & Development Program

  • Mentorship Program

  • An active social & wellness committee (meditation sessions, virtual workouts, wellness challenges)

  • Wellness Benefit

  • Ample free parking

  • Free espresso, coffee & tea

  • Weekly catered lunches

    Broccolini thanks all interested applicants, however only those under consideration will be contacted.

    Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of the recruitment process upon Type: Full-time

    • Example 4

    Brasfield Builders is seeking an Assistant Project Manager to join our growing team. Creating exceptional mixed-use residential and multi-family communities, we strive to form strong relationships and create reliable, long lasting solutions to any build.

    Must have completed at least one mid-rise wood frame multifamily residential project in the Lower Mainland.

    Duties:
  • Alongside the Project Manager, oversee the overall project, work with Site Superintendent and report to the Directors of Operations and Construction.
  • Manage project budget and ongoing costs, mitigate cost overruns.
  • Project schedule control to ensure adherence to main schedule.
  • Manage communication as directed by Project Manager between consultants to and from site team.
  • If required, communicate to Trades if schedules and site enforcement metrics are not being met.
  • Assist with project tendering and procurement.
  • Regular review of drawings throughout all construction phases.
  • Manage RFI and shop drawing review process – Ensure all changes are within budget and schedule, including proposing alternate solutions for approval.
  • Provide value engineering and construction assistance up to the issuance of BP.
  • Ensure all construction processes and safety practices are implemented and enforced on site.
  • Attend, and as required lead consultants meeting during construction phase.

    Required Skills and Abilities:
  • Completion of a building technology/construction management/project management education program (e.g.. Architecture, Engineering)
  • Experience: minimum 2 years of construction experience, particularly in mid-rise, multi-family projects.
  • Exceptional organization skills.
  • Excellent written and verbal communication skills.
  • Great people skills, able to relate well to others and state your case, able to collaborate in a team environment.
  • Able to multitask and organize a significant workload, prioritize, meet deadlines, and maintain efficiency.
  • Competent computer skills to review and produce project documents and communicate effectively in an online real time environment. Knowledge of Microsoft Office, AutoCAD, Bluebeam, Procore, etc.
  • Investigative skills and the ability to sum up the information gathered.
  • Problem solving skills.
  • Access to your own vehicle and the ability to travel throughout the lower mainland as needed.
  • A thorough understanding of the specific needs, codes and regulations pertaining to building within the Lower Mainland.
  • Strong local contacts for qualified sub-contractors and trades.
  • Ability to read drawings and successfully translate technical information to on-site application and to communicate to trades and project team.
  • Ability to visualize the entire project, anticipate constructability issues, and embed solutions in the construction plans and schedules.

    If you are looking for an exciting opportunity and to build a career in a dynamic organization, submit your resume and cover letter today!

    Job Type: Full-time

    Pay: $80,000.00-$120,000.00 per year

    Benefits:
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care
    Schedule:
  • Monday to Friday
  • Weekends as needed



    Experience:
  • Project management: 2 years Location: In person

    • Example 5

    Estimator/Assistant Project Manager

    Future Interest Position (Hiring Q4 2023)

    This position provides administrative support to the construction team to ensure that all projects are managed efficiently and effectively. Responsibilities will focus mainly on the pre-construction and close-out phase of each project. The ideal candidate is looking to gain more experience in all aspects of residential high-end renovations with a rapidly growing firm. Must be a fast learner who is self-motivated, detail-oriented, customer-focused, conscientious, efficient, humble, and trustworthy. The goal of this position is to learn the values, skills, and processes specific to our company culture and to lead our preconstruction efforts.

    We specialize in high-end interior remodels and additions because our personalities and values match those of our clients in that industry. We are fast-paced and energetic. We are passionate about quality, if this sounds like you Apply Now!

    Learn more at: [website]

    Minimum Requirements:

  • 3-5 years experience in residential construction estimating, production or similar positions
  • Knowledge of the materials, methods, and tools involved in the construction of commercial projects.
  • Proficient with Microsoft Office products (Word, Outlook, Excel). Additional construction-related software knowledge is preferred.
  • Experience with BuilderTrend or relevant software is highly desired.
  • Utilize company sales and estimating templates for document creation.
  • Proven ability to deliver client-focused estimates with cost savings when possible
  • Able to estimate several projects simultaneously.
  • Driven and efficient -- the ability to meet deadlines.
  • High attention to detail focused.
  • Strong task management and task prioritization skills.
  • Organized, methodical.
  • Ability to communicate clearly and ask questions when needed.
  • Ability to work independently.
  • Excellent written skills.
  • The position is located at our office in Norwich, ON

    Duties:

  • Complete material and labor take-offs; obtain pricing from owner-specified vendors.
  • Review preliminary architectural/engineering drawings with PM. Determine efficiencies and changes that should be made. Ensure changes are incorporated into drawings.
  • Manage and assist all change orders and related activities. Ensure documentation and communication of change orders are delivered in a timely manner.
  • Review plans and specifications with PM to determine the scope of the proposed project.
  • Identify, contact, and qualify new subcontractors and vendors; build bidding lists; track and follow up on RFPs and RFIs.
  • Review subcontractor proposals with PM.
  • Locate, secure, and schedule delivery of general conditions to the site (dumpsters, equipment, storage containers, etc.)
  • Draft RFIs during the bidding process and ensure adequate responses are received.
  • Compose detailed scope of work for budgets/estimates
  • Deliver budgets, estimates, and schedules on time.
  • Gain input from key players to understand requirements and potential risks (Subcontractors, Vendors, internal production team, etc.)
  • Conduct site walks with key players as needed.
  • Review close-out requirements and track these items during construction for efficient close-out.
  • Pick up and deliver documents, materials, and tools to job sites, as needed.
  • Attend site meetings with PM during construction. Take notes. Assist PM with addressing follow-up items discussed in meetings.

    Job Type: Full-time

    Salary: $30.00-$35.00 per hour

    Schedule:
  • Monday to Location: In person

    • Example 6

    Assistant Project Manager

    JOB Description

    Your primary role will see you serve as a key member of FirstCon Group Ltd. (FirstCon”) in assisting the
    Project Management team.

    The Assistant Project Manager will work closely with the Project Manager to efficiently manage the projects documentation, submittals, reviews, and quality management processes. This will require extensive communication with the internal team members and external Consulting Engineers, Subtrades and Suppliers.

    Qualifications
  • Provide support to the Project Manager to help implement project goals and maintain project schedule and efficiency.
  • Work in collaboration with the Field team to create and maintain an environment of open communication to ensure team success.
  • Advise the Project Manager and team of potential problems and assist in resolving the issues.
  • Review and update in a regular basis the Construction Cost Report.
  • Create, manage, and facilitate the RFI process.
  • Create, manage, review and process of all Submittals.
  • Create, manage, price, develop, communicate, and integrate change orders.
  • Prepare and manage full tender packages and scope of work. As well, prepare detailed tender analysis and validate ations in reference to the scope of work, quantities, etc.
  • Prepare and manage subcontracts and applicable appendices.
  • The Assistant Project Manager will be given the opportunity to negotiate contracts prior to awards.
  • Regularly chair site meetings, and issue meeting minutes.
  • Compile and manage deficiency lists.
  • Ensure sub-trades are meeting scheduled target dates and provide feedback to the project team on any scheduling concerns.
  • Correspond with clients in a respectful and professional manner.

  • Identify and assist with key “value engineering” opportunities throughout the design coordination.
  • Manage and coordinate with consultants for various projects.
  • Assist with leading consultant coordination meetings, taking minutes, and following up on action items.
  • Review all specifications to streamline the design, eliminate deficiencies and extras during construction.
  • Review and coordinate the design of project suite layouts.
  • Participate in the review of all design documents and shop drawings to provide ongoing analysis.
  • Participate in relevant site inspections of the constructed work to ensure that the work complies with project design.
  • Assist with Building Occupancy and the compilation of required documentation.
  • Assist in the preparation and collection of documentation required for and Building Registration.

  • Review invoices for approval if required.

    Experience
  • 5+ years progressive experience in the Canadian construction industry
  • Strong English written and verbal communication skills in dealing with owner groups, trades and consultants.
  • Knowledge of government regulations regarding the construction industry
  • Knowledge of Microsoft Office tools such as Word, Excel, Outlook
  • Knowledge of project management tools like Microsoft Project or equivalent work back scheduling/Gantt chart planning tools
  • Post-secondary degree/diploma in Engineering, Construction Management, or Architectural Technologies is an asset

  • Excellent coordination and multi-tasking ability
  • Extremely organized and can perform under tight deadlines and competing priorities
  • Proven team player and comfortable in a dynamic environment

    Job Type: Full-time

    Salary: $70,000.00-$100,000.00 per year

    Benefits:
  • Dental care
  • Extended health care
  • Vision care
    Schedule:
  • Monday to Friday

    Ability to commute/relocate:
  • Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

    Application question(s):
  • Please provide a project list with your resume

    Experience:
  • Assistant Project Management: 5 years Construction Industry: 5 years (preferred)

    • Example 7

    WHO ARE WE

    For over 20 years, we've been creating truly groundbreaking consumer electronics, one of which is the Oma Sense(tm) wearable baby monitor with our patented WakeUp(tm) algorithms that has a 4.4-star rating and saved babies' lives. Our Defender DIY video security solutions and Levana baby monitors have led to peace of mind for millions of people in over 100 countries. We design and engineer our consumer tech products right here in Canada and work within our global supply chain to sell through retailers like Costco, BestBuy, Walmart, and Home Depot. As a team of entrepreneurial engineers and designers, we are driven to explore and create the best solutions possible that go beyond "good enough" to empower everyone in the world.

    JOB Summary

    As our Associate Project Manager, you will make sure our project management process in new product introduction (NPI) is meticulously designed and changes are made in real-time. You will act as a liaison between the research and development team and other departments, as well as suppliers to ensure all timelines in the NPI process are met with excellent quality under budget. You will contribute to the product development process in terms of time management and product development. You are expected to monitor all projects in real time and prioritize and assign tasks to all stakeholders and be accountable for the successful completion and timely delivery of the project.

    Essential Duties AND Responsbilities

    Project Management in New Product Introduction
  • Determining and defining the project scope and objectives
  • Analysis of project requirements and specifications, generating gap analysis and compliance matrices
  • Lead product development projects from strategic planning to implementation while collaborating with other departments, maintaining scope, time, cost and quality initiatives
  • Oversee and coordinate the teams, departments or individuals involved in the project & maintain consistent communication
  • Lead internal/external product testing, including planning and communication with internal/external testing groups, survey creation and results analysis
  • Assist with developing product strategy documents, such as product business plans, function maps and competitive product analysis
  • Implementing product improvement plan with other team members, lead improvement project and communicate internally and externally to ensure the timeline
  • Lead on planning the improvement of marketing materials, including website and video resources, QSG, product manual and packaging materials.
  • Make adjustments to project plan as needed and ensure the site leadership team is informed.
  • Review, negotiate and manage project agreements.
  • Assist vendor onboarding and continuous partner relations.

    Product/Cloud platform management
  • Draft product development related report and lead in version control.
  • Lead cloud platform management including server configuration, cloud storage control, cloud subscription and monitoring
  • Lead in APP development, customization and improvement, lead in communication internally and externally with engineering team on APP development project.
  • Lead in APP launch and configuration in APP Store and Android Play store.

    Other
  • Perform other duties as assigned by the Engineering Manager

    YOUR Experience AND Qualitifcations
  • B.S. in Electrical Engineering, mechatronics or computer engineering, Master’s degree is preferred.
  • A minimum of 1 years of project management experience in the consumer electronics industry
  • Experience in Video Security industrial is considered an asset.
  • Excellent data analysis skills, especially using statistical models and best practices to derive unique technical insights
  • Adept with leading in challenging situations with external parties; must be able to communicate extremely effectively and clearly with stakeholders in Canada and abroad
  • Possesses a passion for consumer electronics and an entrepreneurial green-light mindset
  • Ability to keep up with our results-driven and fast-paced growth culture
  • Excellent written and verbal skills in English.
  • PMP Designation is considered an asset.
  • Mandarin Speaking is considered an asset.

    Job Type: Full-time

    Benefits:
  • Casual dress
  • Company events
  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care
    Schedule:
  • Monday to Friday



    Education:
  • Bachelor's Degree (required)

    Experience:
  • Project management: 1 year (required)
  • consumer electronics: 1 year Location: In person
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    What does an Assistant Project Manager do?

    Assistant Project Managers ensure all aspects of a project run smoothly and efficiently. Individuals in this role use their excellent interpersonal skills to maintain a favourable relationship with clients and stakeholders. They are great at motivating others, and are able to encourage a positive and hardworking ethic among staff members. Additionally, Assistant Project Managers may take notes during meetings, analyze data, schedule meetings, and follow up with clients. Thy are confident being in a leadership role and able to handle smaller areas of the project independently. Assistant Project Managers are skilled at assessing situations and know when to involve the Project Manager.

    Assistant Project Manager skills and qualifications

    Assistant Project Managers require a number of skills and qualifications to successfully complete a project. Their expertise lies in:

    • Strong leadership and organizational skills
    • Excellent time management skills
    • Ability to multi-task
    • Problem-solving skills
    • Proficiency in spreadsheet and project management software, like Microsoft Excel and Microsoft Project
    • Excellent oral and written communication skills
    • Ability to work independently and as part of a team

    Assistant Project Manager experience requirements

    Successful Assistant Project Manager candidates have two to five years of experience working in their field. Typically, aspiring Assistant Project Managers get leadership experience once they have been promoted to a supervisory role. You may choose to promote an employee from within the company and give prospective candidates minor leadership roles to better prepare them for the transition.

    You can take an applicant’s management experience from outside the workplace into account if they seem to have the right skills and qualifications for the role. For example, if they led a volunteer team, or have experience managing budgets in their personal lives.

    Assistant Project Manager education and training requirements

    Look for candidates with a high school diploma or GED. Candidates with a bachelor’s degree or college diploma in project management, business management, operations, or a related field should be well-qualified. Additional education that is specific to the industry is an asset for Assistant Project Manager applicants in any industry.

    Assistant Project Manager salary expectations

    According to Indeed Salaries, an Assistant Project Manager earns an average base salary of $64,563 per year in Canada. Earnings may vary based on factors including company size and candidate’s level of education.

    Job description samples for similar positions

    If Assistant Project Manager is not quite what you’re looking for, similar job description samples that may interest you include:

    Two chefs, one wearing a red headband, review a laptop and take notes at a wooden table in a kitchen setting.

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