Clerk: What is the cost of hiring?

What is an invoice clerk?

An invoice clerk is a finance professional responsible for processing invoices, managing payments and maintaining accurate financial records for an organization. They play a crucial role in ensuring timely billing, verifying transaction details and facilitating smooth financial operations. Their attention to detail helps companies uphold financial accuracy and transparency.

Why hire an invoice clerk?

An invoice clerk processes invoices, manages payments and maintains accurate financial records, ensuring consistent cash flow and robust financial transparency for a business. Companies should consider hiring for this role when invoice volumes increase, billing errors become frequent or administrative staff struggle to keep up with payment tracking.

Contributions of a great invoice clerk:

• timely and accurate invoice processing
• meticulous maintenance of financial records
• effective support for smooth billing and payment operations

Defining your hiring needs for an invoice clerk

To determine the hiring needs for an invoice clerk, start by assessing the volume and complexity of invoice processing required and identifying pain points due to workload or errors. Evaluate budget constraints to decide on full-time, part-time or freelance hiring, and select an appropriate job title by reviewing similar roles, such as accounts payable clerk, to avoid confusion. Compare responsibilities with adjacent roles to ensure the right fit for your organization’s needs.

What are the types of invoice clerks?

When writing your invoice clerk job description, consider including some or all of the following keywords to improve the visibility of your job posting. These are the most popular search terms leading to clicks on invoice clerk jobs, according to Indeed data:

• accounts payable clerk
• billing clerk
• accounts receivable clerk
• accounts payable administrator
• billing and invoicing administrator
• billing processor

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Where to find an invoice clerk

To find the right invoice clerk for your business, consider trying out a few different recruiting strategies:

• Career fairs: Events that connect employers with finance professionals and recent graduates, making it a prime spot to discover candidates with invoicing and accounting expertise.
• Job boards: Online job boards, such as the Canadian Payroll Association JobConnect, cater specifically to payroll and financial administration roles, attracting applicants who are well-versed in payment processing and invoicing procedures.
• Online job portals: A widely used job portal like Indeed frequently posts accounting and administrative roles, including invoice clerks, which are easily accessible to a diverse pool of job seekers.
• Community college alumni networks: Many institutions maintain alumni directories and host employer-student networking events, offering access to recent graduates trained in business administration and invoicing systems.

Post your job online: Try posting your credit manager job on Indeed to find and attract quality credit manager candidates.

Skills to look for in an invoice clerk

A successful invoice clerk candidate will typically have the following skills and competencies, which may be gained through a variety of experiences, training or education:

• invoice data entry accuracy: precisely entering invoice details into accounting and billing systems, ensuring all amounts, dates and vendor/client information are correct and fully reconciled with purchase orders and receipts
• document verification and matching: carefully reviewing, matching and validating invoices against purchase orders, delivery slips and internal records to prevent payment errors and unauthorized charges
• billing discrepancy resolution: proactively identifying, investigating and resolving discrepancies or disputes in invoices, collaborating with vendors, clients and internal teams to ensure timely and accurate payments
• proficiency with financial software: effectively utilizing accounting software (such as QuickBooks, Sage or SAP) and electronic invoicing systems to process, track and archive billing records securely and efficiently
• regulatory and compliance awareness: applying knowledge of relevant provincial, territorial and federal invoicing requirements, tax codes and document retention standards to ensure all billing is compliant and auditable
• time and volume management: managing high volumes of invoices under tight deadlines while maintaining a high standard of accuracy and organization across multiple accounts and vendors

Writing an invoice clerk job description

Now that you know the key skills, salary expectations, popular job-seeker search terms and hiring insights for an invoice clerk, you’re ready to write a job description.

An invoice clerk job description typically includes a compelling summary of the role, a detailed list of duties and responsibilities, and the required and preferred skills for the position. You may also want to include information about your company culture, benefits and perks to attract candidates to your open role.

Ready to get started? See our full guide for writing invoice clerk job descriptions.

Interviewing invoice clerk candidates

Strong candidates for invoice clerk positions will be confident answering questions regarding:

• documenting verification and matching processes
• handling and resolving billing discrepancies
• proficiency with financial software and electronic invoicing systems
• knowledge of regulatory and compliance requirements for invoicing
• time management and accuracy in high-volume invoice environments

Need help coming up with interview questions? See our list of interview questions for examples (with sample answers).