Applications for Job Forms: Templates and Samples (Plus Types)

Employers looking to recruit for their company may want to use templates and samples of applications for job forms to help them find new employees. Using a job application template can help you make sure that you find out all the pertinent information about candidates before moving them forward in the application process. If you understand what to look for when reviewing job application forms filled out by candidates, you may feel more confident in your recruitment process and eventual hiring decisions.

Types of applications for job forms: templates and samples

Here are the three primary types of job applications:

Online job application forms: many employers choose to use online application forms in their recruitment process, as they are simple for candidates to submit and for companies to process. With this method, candidates fill out a form on your company’s website or through an online recruitment platform.
In-person job application forms: candidates can complete a paper application on company premises or at a job fair. You can also ask candidates to send in their applications by postal mail if your recruitment team prefers reviewing paper applications.
Job applications via email: receiving job applications through email is often the preferred recruitment process for small to mid-sized businesses. With this method, candidates either attach their application materials as separate files to an email or paste their job application into the body of the message.

What to include in a job application form

The specific sections of your job application form may vary depending on your industry, current company needs, and the type of job positions you hope to fill. However, many job applications require candidates to submit the same or similar types of information. Here are some of the most common sections to consider including on your job application forms:

Personal information

A candidate’s personal information includes their name, address, phone number, and email. Many recruiters also ask about a candidate’s demographics, such as their age, gender, citizenship status, and ethnicity. If you choose to ask these kinds of questions, take care to adhere to laws and regulations regarding employment equity during the hiring process.

Position and availability

If you’re currently recruiting for multiple positions, it’s essential to include a section on your job application forms that asks candidates to specify which role or roles they’re applying for. This section also often asks about a candidate’s availability. If you’re recruiting part-time employees, use this section to ask them which days or times they would be available for shifts. For both part- and full-time employees, you can ask candidates to write down the earliest date they’d be available to begin working.

Education

The education section asks candidates about the schools they’ve attended or currently attend. Depending on the type of position you’re hiring for, you may ask candidates to write down their entire education history, including their high school, university, and any graduate or training programs. You might also just ask candidates to share their most recent educational experiences. Some education sections on job applications require candidates to specify the dates they attended school and the type of degree, diploma, or certificate they earned.

Experience

The experience section on a job application asks candidates to list their most recent jobs, internships, and other professional roles. Most employers request candidates share multiple facts about their past experiences, including their role title, the company name, the dates they worked there, and their primary responsibilities or major accomplishments. You might also want to ask candidates why the position ended or why they’re looking for a new opportunity.

References

Many employers ask candidates to provide them with two to four references. Candidates should include the name of their reference and their contact information, such as a phone number or email address. It may also be helpful for candidates to share their relationship with the candidate, such as if this is a past supervisor, colleague, or professor. Some employers prefer to specify what type of references they want candidates to provide, such as one professional reference and one personal one.

Job application form template

Here is a template for a job application you can use to help you create your own:

Personal information

First name:
Middle name:
Last name:
Age:
Gender:
Address:
Phone number:
Email address:

Position and availability

Name of position:
Desired compensation:
Days of availability:
Hours of availability:
Availability for overtime?
If yes, how many hours per day?

Education

Secondary school:
Major subjects:
Obtained marks/grades/CGPA:
Expected or actual graduation date:
Degree or diploma earned:
College/University:
Major(s):
Obtained marks/grades/CPGA:
Expected or actual graduation date:
Degree or diploma earned:

Experience

Are you currently employed?
If yes, name of company?
Name of employer:
Name of supervisor:
Hourly rate or salary:
Position:
Dates worked there:
Duties:
Reason for leaving:

Name of employer:
Name of supervisor:
Hourly rate or salary:
Position:
Dates worked there:
Duties:
Reason for leaving:

References

First name:
Last name:
Phone number:
Email address:
Relationship to candidate:
Number of years acquainted:

I hereby certify that all the information provided in this form is accurate, and the presence of any false information is grounds for application rejection or immediate termination.

Signature:
Printed name:
Date:

Job application form sample

Here is a sample of what a completed job application form might look like:

Personal information

First name: Jessica
Middle name: Louisa
Last name: Davis
Age: 28
Gender: Female
Address: House Number H-875, 345 Circle Road, Toronto, Ontario, ON F9E 4M2
Phone number: 555-555-5555
Email address: jdavis@email.com

Position and availability

Name of position: Sales Manager
Desired compensation: $40,000
Days of availability: any
Hours of availability: 8-4 M-Thu, 8-6 F-Sun
Availability for overtime? yes
If yes, how many hours per day? 1

Education

Secondary school: Snowdale Secondary School
Major subjects: Physics, English, Calculus, Canadian History
Obtained marks/grades/CGPA: 8.6 CGPA
Expected or actual graduation date: June 2014
Degree or diploma earned: High school diploma
College/University: College of Ontario
Major(s): Business Administration
Obtained marks/grades/CPGA: 9.2 CGPA
Expected or actual graduation date: May 2018
Degree or diploma earned: B.A. in Business Administration

Experience

Are you currently employed? Yes
If yes, name of company? Mega Consulting
Name of supervisor: Sally Green
Hourly rate or salary: $40,000 annually
Position: Sales Team Leader
Dates worked there: July 2018-present
Duties: Delegate tasks to team members, help team as needed with their responsibilities, monitor inventory levels, maintain clean storefront
Reason for leaving: I haven’t left yet, but I am eager to find a more advanced opportunity.

Name of employer: Sales R Us
Name of supervisor: Mark Hyde
Hourly rate or salary: $11 per hour
Position: Business Development Intern
Dates worked there: August 2016-December 2016
Duties: Performed clerical duties such as filing paperwork, helped respond to customer queries, created new business proposals under the supervision of employees
Reason for leaving: Internship designed to last for only six-month period.