Scheduling tools

Arranging meetings with enough time to squeeze in a few hours of focus time each day can be a challenge for any employee. AI scheduling tools can reduce the time your team spends setting up their calendars, freeing them up to get to the day’s tasks:

1. Reclaim

This automated schedule organizer takes the guesswork out of meeting planning. Reclaim assesses your team’s to-do lists to plan meetings at optimal times, automatically reschedules if there are conflicts and helps relieve the burden of having too many meetings. It doubles as a habit tracker, taking into account the recurring activities that make up the typical workday. 

2. Clockwise

Clockwise is a calendar with a conversational format where each employee can tell the scheduler exactly what they need, and the scheduler will automatically populate a fully scheduled day on their calendar. It also provides real-time analytics that allow you to see where and how your team saves time.

Chatbots 

Chatbots, the most mainstream AI tool, offer support and resources for a multitude of tasks to speed up their completion and optimize your team’s time:

3. ChatGPT

ChatGPT’s flexibility and user-friendly format make it applicable to a wide range of workplace tasks. Professionals turn to this app for everything from market research to e-mail drafting to job description creation.

Creative teams can use ChatGPT to create content for the business and to proofread or edit human-made copy. It can also summarize lengthy reports, making it easier for your team to stay informed while leaving time to craft strategies in response. 

4. Claude

With a higher context window than ChatGPT, Claude can be a good choice for longer, more detailed conversations. You can turn to this program for step-by-step discussions of complex problems or processes. Claude is also ideal for analyzing extensive articles and offering useful feedback. 

5. Personal AI

Uploading your data into the Personal AI app allows it to generate tailored responses whenever you receive a message. Simply look over the details and press send, or opt into autopilot mode, which gives your team access to a chatbot version of yourself. For busy employers, this can be a unique way to manage high-volume correspondence. 

Grammar checkers and writing assistants

AI grammar tools go beyond spellcheck to catch inconsistencies in tone and the overall structure of a piece. With their help, both content and correspondence can become clearer more quickly:

6. Grammarly

Grammarly can now help you adjust a piece to convey a desired tone and replace complex explanations with clear and simple phrases through AI enhancements. The tool can be used on almost any site with a text box. 

7. QuillBot

QuillBot is both a writing and research AI tool. One of its notable functions is the paraphrasing tool, which allows users to upload text and see it transformed into a simplified version for easy sharing. As a result, complex reports and subjects are quickly broken down for team members, minus the extra reading time. 

Presentation tools

Sleek, viewer-friendly presentations and slide decks keep audiences engaged and strengthen the intended message. With AI tools, your team can build better slides in less time:

8. Gamma

Gamma can generate a fully-formed presentation with your prompts and configurations. Real-time editing means it’s easy to make small adjustments when needed, while visually engaging content created in an instant leaves extra time to practise your delivery. 

9. Decktopus

For a straightforward presentation solution, Decktopus uses user-selected preferences, such as target audience and objective, to craft an entire presentation in a matter of seconds. With a few adjustments, these slides become professional visuals fit for an audience. 

E-mail management

Some of the best AI productivity tools are built to transform your inbox. Help your team save time with these automated e-mail assistants:

10. SaneBox

SaneBox is an AI software that scans current messages in your inbox to determine which senders are high on your priority list and keeps those conversations at the top. Without the extra clutter, you can locate and respond to what matters with ease. 

11. Mailbutler

Mailbutler is an AI extension that can enhance any e-mail software by composing messages with the click of a button, summarizing the key points of lengthy messages and making improvements to your own written responses. Mailbutler will also organize your contacts and list detected tasks on a helpful sidebar. 

12. EmailTree

EmailTree is a useful tool for client-facing correspondence. Its user-friendly interface can help you organize your inbox into easy sections by processing the mail you receive and suggesting an optimal follow-up action. Simply look over the automated response and press Send. 

Meeting assistants

Staying present in meetings can be a challenge when you’re taking notes and tracking key points. Keep yourself and your team focused and on track with AI productivity software:

13. Fireflies

Fireflies is a transcription software that keeps the minutes of every meeting you partake in. It will automatically track conversation topics, craft meeting summaries and generate text that you can review in real time. When you have a question or need to find a specific reference fast, simply ask the in-app chatbot for assistance.

14. Krisp

Krisp is an audio optimization tool that minimizes the background noise of your surroundings for better clarity. It works to improve recorded messages or videos and comes equipped with a transcription tool.

Project management

An effective plan can simplify tasks, improve execution, and boost productivity. AI tools can help you formulate strategies and optimize your processes:

15. Asana

Asana enhances project management with a range of unique features. It searches for risks and potential obstacles to help prevent setbacks before they occur. Its conversational format allows you to ask questions to better assess your progress. The more you use it, the more tailored your experience will be as each quarter builds on the previous to craft more effective project milestones.

16. Any.do

A task generator, Any.do studies the project scope from start to finish and builds a simplified list of steps to get there. As you progress, Any.do can offer suggestions to enhance your course. This can take the guesswork out of complex tasks, making it easier to delegate a strategy to your team.

Leveraging AI productivity tools like scheduling assistants, chatbots, grammar checkers and more can significantly enhance workplace efficiency. By integrating these 16 AI solutions, you can streamline tasks, save time and boost team performance, helping to foster a more productive and competitive organization.