What is included in an offer letter?
An offer letter can be customized based on your desired level of formality and how much detail your company wishes to include. For a professional touch, use your company’s official letterhead. You can organize your offer letter how you see fit, although consider including basic information, like:
- Job title
- Base salary
- Start date
- Employment contingencies, such as background check, drug screening, reference check, etc.
If you wish to go into further detail, you may include additional information, such as:
- Description of job responsibilities
- Manager/supervisor name and title
- Workplace location and expected working hours
- Additional compensation potential, such as bonuses, profit-sharing, stock options, etc.
- Employee benefits, such as insurance coverage, Registered Retirement Savings Plan (RRSP), paid time off, etc.
- Offer letter expiration date
Even though an offer letter is not a legally binding agreement, consult with a lawyer to have them review your final offer letter template and verbiage to avoid potential legal implications.
Standard job offer letter template
Dear [Candidate Name],
[Company name] is delighted to offer you the [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], contingent upon [background check, drug screening, etc.].
As the [job title], you will be responsible to [brief mention of job responsibilities and expectations].
You will report directly to [manager/supervisor name and title] at [workplace location]. Working hours are from [hours of day, days of week].
The starting salary for this position is [dollar amount] per [hour, year, etc.]. Payment is on a [weekly, biweekly, monthly, etc.] basis by [direct deposit, cheque, etc.], starting on [date of first pay period]. In addition, you will be eligible to receive [discuss additional compensation potential].
[Company name] offers a comprehensive benefits program, which includes [medical insurance, RRSP, paid time off, etc.].
Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Simple job offer letter template
Dear [Candidate Name],
With great pleasure, I extend the following employment offer to you.
Position: [Job title]
Start date: No later than [date]
Salary: [Dollar amount] per [hour, year, etc.]
This employment offer is contingent upon the successful completion of [background check, drug screening, reference check, etc.]. This offer is not a contract of employment and either party may terminate employment at any time, with or without cause.
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Casual job offer letter template
Dear [Candidate Name],
Congratulations! [Company name] is excited to call you our new [job title].
We’ll focus on wrapping up a few more formalities, including the successful completion of your [background check, drug screening, reference check, etc.], and aim to get you settled into your new role by [start date].
Keep reading to learn more about this opportunity and – hopefully – answer any lingering questions you may have.
[Company name] will start you out at [dollar amount] per [hour, year, etc.]. You can expect to receive payment [weekly, biweekly, monthly, etc.], starting on [date of first pay period].
As the [job title], you will report to [manager/supervisor name and title] at [workplace location] from [hours of day, days of week]. Your daily responsibilities will include [brief mention of job duties and responsibilities].
You’ll be a regular employee of [company name] and will be able to participate in benefits, like [medical insurance, RRSP, paid time off, etc]. You’ll also have access to some awesome perks, including [additional offerings, such as game room, snack bar, etc.]!
[Company name] looks forward to bringing you on board! If you have questions, reach out at anytime and we’ll be more than happy to help you.
Best,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
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