What does a Document Controller do?
Document Controllers work in sectors involving design and engineering. They work in construction, aviation, energy, pharmaceutical and defence industries. They turn information produced by technical teams and department representatives into usable files. They work with electronic and hard copy documents. After creating documents, Document Controllers distribute and file them as required. They review completed documents and revise them to reflect new changes. When documents reach the end of their life cycles, Document Controllers archive them.
Document Controllers manage the flow of information throughout businesses. Their work ensures that relevant employees always have accurate information. During large projects, Document Controllers provide a valuable link between project team members in other departments, including finance and engineering. Their job allows other project participants to focus on their respective roles.
Document Controller skills and qualifications
The Document Controller should have Creating document control numbers (DNCs) skills. A successful Document Controller candidate will have various prerequisite skills and qualifications that include:
- Knowledge of Microsoft Office software, especially Word, Excel and Outlook or similar programmes
- Understanding of document control systems such as ASITE, BIW or 4projects
- Verbal and written communication skills
- Clear and efficient numbering and labelling skills
- Typing accuracy and efficiency
- Attention to detail to ensure documents are accurate and made to specifications
- Filing and organisation skills for document storage
- Industry-specific technical knowledge, including understanding of industry terms, policies and processes
Document Controller experience requirements
Many employers prefer Document Controllers with experience in the field they’re applying for. However, Junior Document Controller roles are entry-level positions requiring no specific experience. Time spent in unrelated roles within the same sector teaches aspiring Document Controllers about project lifecycles and industry terms. Some businesses prefer candidates with administrative experience.
Document Controller education and training requirements
There are no educational prerequisites for being a Document Controller. Many Document Controllers learn their roles through on-the-job training programs. However, completing National Vocational Qualifications (NVQs) in Document Control can help candidates secure work. Relevant professional certification are also a plus. Many businesses prefer candidates who have completed online or face-to-face certification courses in Document Control or Document Management.
Document Controller salary expectations
According to Indeed Salaries, the average salary for a Document Controller is £27,349 per year. A Document Controller’s location, industry and experience all impact earnings.
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