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Administrative Medical Secretary jobs in Surrey, BC

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    • 1–2 years of experience in a medical office or patient services role.
    • Support administrative tasks: scanning, filing, data entry, reports.
    • MOA training and previous medical office experience, preferably in a surgical setting.
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    • Strong understanding of medical terminology to accurately communicate with patients and staff.
    • Manage electronic medical records (EMRs) using system JANE and…
    • Strong knowledge of medical terminology and familiarity with electronic medical records (EMR) systems.
    • Maintain accurate electronic medical records (EMRs)…
    • Strong knowledge of medical terminology.
    • Strong knowledge in medical procedures and sterilization techniques including autoclave operations.
    • Strong computer and administrative skills.
    • Perform other administrative duties as required.
    • Support practitioners with general administrative and clinic duties.
    • Assist with administrative duties including billing, data entry, and filing in medical or dental office software.
    • Parking for staff available also.
    • Communicate scheduling and administrative information with practitioners.
    • Familiarity with ICBC billing and administrative processes.
    • Arranges residents' medical appointments and transportation (if required) by phoning appropriate agency.
    • Under the direction of the Director of Care or delegate…
    • Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years.
    • Familiarity with referrals, scheduling, and medical workflows.
    • Coordinate referrals, appointments, and medical records via Accuro EMR.
    • Receive and communicate messages for medical staff and clients.
    • Assembles, stocks and orders medical and surgical materials for clinical program.
    • Individuals who enjoys organizing schedules for best coverage, recordkeeping, problem-solving, and customer service will love this job are encouraged to apply!
    • General administrative functions including emailing, faxing, and filing.
    • Experience in any of the following departments would be an asset: customer service,…
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Medical Office Assistant/Receptionist
Brainstim Health Inc.
3211 152 Street, Surrey, BC V4P 3K1
$20–$23 an hour
Full-time
Apply now

Job details

$20–$23 an hour
Extended health care, Company events
Full-time
Monday to Friday
3211 152 Street, Surrey, BC V4P 3K1

Full job description

Receptionist & Patient Care Coordinator

Full‑time | On‑site | South Surrey
$20-$23 per hour

BrainStim Health is growing, and we’re looking for a warm, organized, and patient‑centred Receptionist & Patient Care Coordinator to support our South Surrey clinic. You’ll be the first point of contact for patients, helping create a welcoming experience while keeping clinic operations running smoothly.

If you enjoy helping people, thrive in a fast‑paced clinical environment, and bring strong administrative skills, this role is a great fit.

What You’ll Do

  • Greet patients and manage check‑in/check‑out with professionalism and warmth
  • Answer calls, emails, and online inquiries with clear, compassionate communication
  • Schedule, confirm, and adjust appointments to support efficient clinic flow
  • Coordinate with clinicians, TMS Technicians, and the Navigation team
  • Maintain accurate EMR documentation and patient records
  • Provide information on services, treatment pathways, and next steps
  • Offer basic financial counselling and process payments
  • Support administrative tasks: scanning, filing, data entry, reports
  • Uphold privacy, confidentiality, and documentation standards
  • Assist with online inquiries, outreach follow‑ups, and patient engagement

What We’re Looking For

  • MOA certificate, Health Care Administration program, or equivalent
  • 1–2 years of experience in a medical office or patient services role
  • Experience with KAT or TMS is a strong asset
  • Proficiency with EMRs, scheduling systems, and digital communication tools
  • Strong organizational skills and attention to detail
  • Comfortable discussing treatment information and financial details
  • Reliable, patient‑centred, and collaborative

Role Details

  • Full‑time, on‑site at our South Surrey clinic
  • $18.25–$20.25 per hour, depending on experience
  • Opportunities for growth within a multidisciplinary clinical team

About BrainStim

BrainStim Health is a psychiatrist‑led mental health clinic specializing in ketamine‑assisted psychotherapy (KAP) and neuromodulation therapies (rTMS, dTMS). We combine evidence‑based medicine with trauma‑informed, patient‑centred care to support individuals with treatment‑resistant depression, PTSD, and chronic pain.

Joining BrainStim means being part of a compassionate, innovative team where your work makes a meaningful impact.

Pay: $20.00-$23.00 per hour

Benefits:

  • Company events
  • Extended health care

Application question(s):

  • Are you available to work a full-time schedule, Monday to Friday?
  • Please use the space below to tell us about your relevant experience and why you believe you’d be a strong fit for the Receptionist & Patient Care Coordinator role at BrainStim.

Experience:

  • medical office, clinic, or patient‑facing healthcare setting: 1 year (required)
  • EMR systems: 1 year (required)

Licence/Certification:

  • Medical Office Assistant (MOA) certificate or equivalent (required)

Work Location: In person

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