administrative assistant jobs in Ottawa, ON
Admin Assistant/Project Coordination/Events & Communications Coord/Customer Service
Easily applyUrgently hiringHospitality & CulinaryOttawa, ON- $38,500–$41,000 a year
- Full-time +3
- 20 to 40 hours per week
- Casual dress
- Company events
- Flexible schedule
- Entry level administrative support & organization (ie paying bills, submitting invoices, editing documents).
- Can be in part virtual.
Front Desk Receptionist/Office Assistant
Easily applyZup's Fishing Resort and Canoe OutfittersOntario- From $1,250 a week
- Full-time +1
3 hires made in past 30 days- We are looking for a candidate with a welcoming and positive demeanor interacting with customers and a have a passion for excellence in customer service.
Accounting Clerk/Administrative Assistant
Easily applyUrgently hiringWolfenburg RoofingGatineau, QC J8P 1L1- $36,558.80–$48,995.84 a year
- Part-time
- Paid time off
- Dental care
1 hire made in past 30 days- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise).
Accounting Clerk/Administrative Assistant
Easily applyUrgently hiringWolfenburg RoofingGatineau, QC J8P 1L1- $36,558.80–$48,995.84 a year
- Part-time
- Paid time off
- Dental care
1 hire made in past 30 days- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise).
Dental Administrative Assistant
Easily applyNewCentrum DentalKanata, ON K2T 1B8- $20–$26 an hour
- Full-time +1
- Paid time off
- Dental care
- Company events
- Extended health care
- On-site parking
- Perform administrative tasks including filing, billing, and communicating with insurance companies.
- W are tight knit group of admin assistants who truly care…
View similar jobs with this employerCogir Senior LivingOttawa, ON K2H 9P1- $19.84 an hour
- To prepare packages and arrange courier pick up;
- To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
- View all Cogir Senior Living jobs - Ottawa jobs - Receptionist jobs in Ottawa, ON
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- CSL BehringOttawa, ON
- Full-time
- Knowledge of administrative policies and compliance procedures.
- Support continuous improvement of administrative and financial workflows.
Legal Administrative Assistant - Intellectual Property
Easily applyOften replies in 2 daysGowling WLGOttawa, ON- $55,000–$70,000 a year
- Dental care
- Disability insurance
- Based in the Ottawa office, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more…
Billing Administrative Assistant
Easily applyOften replies in 2 daysGowling WLGOttawa, ON- $50,000–$55,000 a year
- Dental care
- Disability insurance
- Minimum 3 years of experience in an administrative role and/or billing experience.
- The Ottawa office is currently recruiting a Billing Administrative Assistant…
- View all Gowling WLG jobs - Ottawa jobs - Billing Analyst jobs in Ottawa, ON
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- J.L. Richards & Associates LimitedOttawa, ON K1Z 5M2
- $45,000–$60,000 a year
- Dental care
- RRSP match
- Flexible schedule
- Support for scheduling, scanning, filing and other administrative tasks as needed.
- Distributing mail and courier packages and monitoring shared inboxes and…
Medical Office Assistant/Receptionist
Easily applyOften replies in 1 daySouth March Medical CentreKanata, ON K2K 1Y5- From $22 an hour
- Flexible schedule
- On-site parking
- Handle administrative tasks such as data entry, filing, and correspondence.
- Minimum 1+ years experience as a Medical Office Assistant or healthcare…
- Raymond James Financial, Inc.Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Tuition reimbursement
- Employee stock purchase plan
- Paid time off
- RRSP match
- The primary role of Receptionist/Branch Assistant is to provide operational and administrative support to the office.
- Receive and process all cheques/banking;
- View all Raymond James Financial, Inc. jobs - Ottawa jobs - Assistant jobs in Ottawa, ON
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Administrative Assistant
Easily applyThe Ottawa Hospital - Department of OphthalmologyOttawa, ON K1H 8L6- $25–$30 an hour
- Paid time off
- Designated paid holidays
- Paid vacation
- Proven experience as an administrative assistant or in a similar role, preferably in a medical setting.
- Carry out administrative duties such as filing, typing,…
Executive Assistant
Easily apply064 Hard Rock Ottawa Employee ServicesOttawa, ON K1X 1A3- $49,446–$66,330 a year
- Full-time
- Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent…
- View all 064 Hard Rock Ottawa Employee Services jobs - Ottawa jobs
- Salary Search: Executive Assistant salaries in Ottawa, ON
- TelesatOttawa, ON
- Full-time
- Support the engineering management team in the preparation of documentation, briefing material, presentations, meetings and other administrative requirements as…
Administrative Assistant
Easily applyRimkusOttawa, ON- $43,000–$68,000 a year
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- Extended health care
- Attends and participates in monthly administrative conference calls.
- 3+ years’ experience in an administrative capacity.
- Associate degree or higher desired.
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- Salary Search: Administrative Assistant salaries in Ottawa, ON
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Job Post Details
Admin Assistant/Project Coordination/Events & Communications Coord/Customer Service - job post
Job details
Pay
- $38,500–$41,000 a year
Job type
- Fixed term contract
- Temporary
- Part-time
- Full-time
Location
Benefits
Pulled from the full job description
- Casual dress
- Company events
- Flexible schedule
Full job description
A part-time position quickly transitioning into a permanent position depending on the incumbent's strengths abilities and schedule. Can be in part virtual.
Overview
The Long and Short
Ideal candidate owns and drives a car, has strong organizational and research skills, enjoys taking initiative, prides themselves in being efficient and resourceful. Can identifying systems and/or solutions to free up time and eliminate tolerations. Technically savvy, fluency in English are a requirement and some spoken French are a definite asset.
Hours are flexible and tasks can be and will be executed both on site and
virtually. These include but not limited to:
Entry level administrative support & organization (ie paying bills, submitting invoices, editing documents)
Personal assistant type tasks (such as booking appointments, booking travel, research of personal and professional requirements, purchases, running errands)
Organizational & decluttering projects - selling & purchasing items online and arrange charity drop-offs
Interest or Experience in food OR events industry is a HUGE asset.
We are seeking a dynamic and experienced individual to oversee daily operations, manage projects, who enjoys taking initiative and is passionate about their work. The ideal candidate is a social being with strong leadership, communication, and analytical skills, able to coordinate across departments and ensure operational excellence. Fluency in English is required with ability to engage in professional circles. French is a definite asset to facilitate effective communication within a multilingual customer base. This role offers an opportunity to influence strategic initiatives and drive continuous improvement within our organization and community.
Are you looking for a meaningful "Second Act"?
About Us...
We are a 15-year legacy catering and events brand in Ottawa. As our owner transitions into a more public-facing role, we are seeking to bring on a "Logistics Architect". This can be an entry-level role for someone who is driven to learn quick or a high-impact position for a mature, experienced professional who finds joy in a flawless event flow and pride in execution. Familiarity with the greater Ottawa community is an asset.
The Role: A "Numbers Person" with a "People Heart"
You will pivot between the office, the kitchen, and the ballroom, managing the "behind-the-scenes" magic that keeps our reputation flawless.
- Logistics & Admin: Managing scrupulous financials, administrative organization, and kitchen assistance with a "sense of urgency."
- Sales & Client Success: Handling the "hustle" of the Ottawa event industry with the polish and social intelligence that only comes from years of experience.
- Strategic Partnership: Reporting directly to the owner, you will provide creative input and take the initiative to solve problems before they arise.
What We Are Looking For (The "Unicorn" Profile):
- You have a proven track record in management, high-end hospitality, or corporate administration.
- You are ultra-organized. You treat company resources as if they were your own.
- You have high EQ. You can close a sale with grace and socialize with industry leaders at galas and tastings.
- While we offer a stable base and commissions, you are primarily motivated by the "Art of the Event" and the desire for a professional partnership based on chemistry.
- You are someone who takes the initiative and thrives on being part of a team
Why Join Us?
- Flexibility: A consistent 20-hour week that respects your life-work balance.
- Mentorship & Growth: Work directly with a senior-level tenured management during a major brand expansion.
- Social Engagement: Represent the brand at premier Ottawa venues and industry events.
How to Apply:
We value stories over bullet points. Along with your resume, please include a brief cover note telling us:
- Why a "passion-first" role is the right fit for you at this stage of your life.
- What is "passion first" to you and give a real life example
Responsibilities
- Lead and supervise operations to ensure efficient workflow and high-quality service delivery
- Manage multiple projects simultaneously, ensuring timely completion and adherence to objectives
- Develop, implement, and monitor operational procedures to optimize productivity and efficiency
- Communicate effectively with team members, stakeholders, and clients in English (French is a huge asset)
- Conduct analysis of operational data to identify areas for improvement and implement corrective actions
- Negotiate with vendors, clients, and internal departments to secure favorable terms and resolve issues
- Provide leadership in training, mentoring, and performance management of staff
- Coordinate cross-functional activities to support organizational goals and customer satisfaction
Requirements
- Proven experience in working within an operational or project management environment
- Strong leadership skills with the ability to motivate and guide diverse teams
- Excellent communication skills in English; proficiency in French is highly desirable
- Demonstrated project management capabilities with a track record of successfully managing multiple initiatives
- Analytical skills to assess data, identify trends, and develop actionable insights
- Customer service orientation with the ability to handle negotiations effectively
- Multilingual abilities that facilitate collaboration across different language groups
- Exceptional organizational skills with attention to detail and problem-solving abilities
Job Types: Full-time, Part-time, Fixed term contract
Pay: $38,500.00-$41,000.00 per year
Expected hours: 20.0 – 40.0 per week
Benefits:
- Casual dress
- Company events
- Flexible schedule
Application question(s):
- How long ago did you last work? For how long? What was your last position and if you are no longer there why did you leave?
- What is the most important thing you are looking for out of this position?
Language:
- French (preferred)
- English (required)
Licence/Certification:
- Food Handler Certification (preferred)
- Driving Licence (required)
Location:
- Ottawa, ON (required)
Work Location: Hybrid remote in Ottawa, ON