administrative assistant jobs in Ottawa, ON
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Accounting Clerk/Administrative Assistant
Easily applyUrgently hiringWolfenburg RoofingGatineau, QC J8P 1L1- $36,558.80–$48,995.84 a year
- Part-time
- Paid time off
- Dental care
1 hire made in past 30 days- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise).
Admin Assistant/Project Coordination/Events & Communications Coord/Customer Service
Easily applyUrgently hiringHospitality & CulinaryOttawa, ON- $38,500–$41,000 a year
- Full-time +3
- 20 to 40 hours per week
- Casual dress
- Company events
- Flexible schedule
- Entry level administrative support & organization (ie paying bills, submitting invoices, editing documents).
- Can be in part virtual.
Front Desk Receptionist/Office Assistant
Easily applyZup's Fishing Resort and Canoe OutfittersOntario- From $1,250 a week
- Full-time +1
3 hires made in past 30 days- We are looking for a candidate with a welcoming and positive demeanor interacting with customers and a have a passion for excellence in customer service.
View similar jobs with this employerCogir Senior LivingOttawa, ON K2H 9P1- $19.84 an hour
- To prepare packages and arrange courier pick up;
- To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
- View all Cogir Senior Living jobs - Ottawa jobs - Receptionist jobs in Ottawa, ON
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Legal Administrative Assistant - Intellectual Property
Easily applyOften replies in 2 daysGowling WLGOttawa, ON- $55,000–$70,000 a year
- Dental care
- Disability insurance
- Based in the Ottawa office, the successful candidate will perform full legal administrative work of a responsible and confidential nature for one or more…
Billing Administrative Assistant
Easily applyOften replies in 2 daysGowling WLGOttawa, ON- $50,000–$55,000 a year
- Dental care
- Disability insurance
- Minimum 3 years of experience in an administrative role and/or billing experience.
- The Ottawa office is currently recruiting a Billing Administrative Assistant…
- View all Gowling WLG jobs - Ottawa jobs - Billing Analyst jobs in Ottawa, ON
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- J.L. Richards & Associates LimitedOttawa, ON K1Z 5M2
- $45,000–$60,000 a year
- Dental care
- RRSP match
- Flexible schedule
- Support for scheduling, scanning, filing and other administrative tasks as needed.
- Distributing mail and courier packages and monitoring shared inboxes and…
Medical Office Assistant/Receptionist
Easily applyOften replies in 1 daySouth March Medical CentreKanata, ON K2K 1Y5- From $22 an hour
- Flexible schedule
- On-site parking
- Handle administrative tasks such as data entry, filing, and correspondence.
- Minimum 1+ years experience as a Medical Office Assistant or healthcare…
Dental Assistant/Administrative Assistant
Easily applyOttawa West PeriodonticsKanata, ON K2V 1E2- $20.57–$34.53 an hour
- Full-time
- No weekends
- Previous administrative experience an asset.
- The successful candidate will play a vital role in providing exceptional patient care while ensuring smooth office…
- Raymond James Financial, Inc.Ottawa, ON
- $50,000–$55,000 a year
- Full-time
- Tuition reimbursement
- Employee stock purchase plan
- Paid time off
- RRSP match
- The primary role of Receptionist/Branch Assistant is to provide operational and administrative support to the office.
- Receive and process all cheques/banking;
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Administrative Assistant
Easily applyThe Ottawa Hospital - Department of OphthalmologyOttawa, ON K1H 8L6- $25–$30 an hour
- Paid time off
- Designated paid holidays
- Paid vacation
- Proven experience as an administrative assistant or in a similar role, preferably in a medical setting.
- Carry out administrative duties such as filing, typing,…
Executive Assistant
Easily apply064 Hard Rock Ottawa Employee ServicesOttawa, ON K1X 1A3- $49,446–$66,330 a year
- Full-time
- Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent…
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- Salary Search: Executive Assistant salaries in Ottawa, ON
- TelesatOttawa, ON
- Full-time
- Support the engineering management team in the preparation of documentation, briefing material, presentations, meetings and other administrative requirements as…
Administrative Assistant
Easily applyRimkusOttawa, ON- $43,000–$68,000 a year
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- Extended health care
- Attends and participates in monthly administrative conference calls.
- 3+ years’ experience in an administrative capacity.
- Associate degree or higher desired.
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Administrative Assistant
Easily applyRimkusOttawa, ON- $43,000–$68,000 a year
- Paid time off
- Vision care
- Dental care
- Life insurance
- Disability insurance
- Extended health care
- Attends and participates in monthly administrative conference calls.
- 3+ years’ experience in an administrative capacity.
- Associate degree or higher desired.
- View all Rimkus jobs - Ottawa jobs
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- Wellington-Altus Private Wealth Inc.Ottawa, ON K2P 2N8
- $50,000–$60,000 a year
- Life insurance
- Act as a general administrative and operational resource for Associates and Advisors.
- Complete a variety of administrative tasks related to account management…
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Job Post Details
Accounting Clerk/Administrative Assistant - job post
4.54.5 out of 5 stars
310 Rue Notre-Dame, Gatineau, QC J8P 1L1
$36,558.80–$48,995.84 a year - Part-time
Job details
Pay
- $36,558.80–$48,995.84 a year
Job type
- Part-time
Location
310 Rue Notre-Dame, Gatineau, QC J8P 1L1
Benefits
Pulled from the full job description
- Paid time off
- Dental care
Full job description
Key Responsibilities:
Financial Reporting:
- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements (Quickbooks expertise)
- Provide timely and accurate financial reports to senior management, board of directors, and external stakeholders.
Invoice Processing:
- Receive and review invoices from vendors and suppliers for accuracy, completeness, and compliance with company policies.
- Enter invoice details into the accounting system, assigning appropriate general ledger codes and cost centers.
Payment Processing:
- Prepare and process payments, including checks, electronic transfers, and ACH payments, according to established payment schedules and terms.
- Verify payment accuracy and ensure proper authorization and documentation for all outgoing payments.
- Address any discrepancies or issues with invoices or payments, coordinating with vendors, procurement, and other departments as needed.
Vendor Management:
- Maintain vendor accounts and contact information, ensuring accurate records of payment terms, discounts, and payment preferences.
- Communicate with vendors regarding payment inquiries, discrepancies, and payment status updates.
- Negotiate payment terms and resolve disputes or issues related to vendor invoices and payments.
Reconciliation and Reporting:
- Reconcile accounts payable transactions with vendor statements, purchase orders, and receiving documents to ensure accuracy and completeness.
- Generate accounts payable reports and analyses for management review, providing insights into payment trends, liabilities, and cash flow projections.
Compliance and Controls:
- Ensure compliance with company policies, accounting standards, and regulatory requirements in accounts payable processes.
- Maintain internal controls and documentation to support audit requirements and financial reporting integrity.
- Monitor and enforce adherence to payment terms, discounts, and vendor contracts to optimize cash flow and minimize late fees or penalties.
Process Improvement:
- Identify opportunities for process improvement and automation in accounts payable workflows to enhance efficiency, accuracy, and cost-effectiveness.
- Collaborate with cross-functional teams, including procurement, finance, and IT, to implement system enhancements and best practices in accounts payable processes.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience (typically 1-3 years) in accounts payable or related financial role.
- Familiarity with accounting software (e.g., QuickBooks, SAP, Oracle) and proficiency in MS Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Effective communication and interpersonal skills for vendor interactions and internal collaboration.
- Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
- Knowledge of accounting principles, accounts payable best practices, and regulatory compliance requirements.
Job Type: Part-time
Pay: $36,558.80-$48,995.84 per year
Benefits:
- Dental care
- Paid time off
Flexible language requirement:
- French not required
Education:
- Bachelor's Degree (preferred)
Experience:
- Financial reporting: 1 year (preferred)
- QuickBooks: 2 years (preferred)
Language:
- English (preferred)
Work Location: In person
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