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Career Resources:

General Administrative - Casual Pool
University of Manitoba
·
4.2
Winnipeg, MB
Casual, Permanent, Full-time
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Job details

Pay information not provided
Casual, Permanent, Full-time
On call
Winnipeg, MB

Full job description

Human Resources

Position number: 13941
Date posted: July 2, 2026

Job details

General Administrative - Casual Pool

Casual

Full-time:
No

Permanent:
No

Work schedule:
0-35 variable hours/week

Expected Start Date
January 1, 2027


For more information please contact: Human Resources - HRIS@umanitoba.ca


Job placements will be for both the Fort Garry and Bannatyne Campuses.
The durations of the positions may range from several hours to a few weeks or months.
Wage rates will be in accordance with Collective Agreement or University policy provisions.

Qualifications

MINIMUM FORMAL EDUCATION/TRAINING:
  • Completion of a formal training program in a related administrative field from a recognized institution, or a post-secondary diploma or degree, is preferred
EXPERIENCE:
  • Minimum of one (1) year of directly related administrative experience is required
  • Experience and working knowledge of internal systems, including HRIS, accounting and finance and e-procurement would be an asset
  • An acceptable equivalent combination of education and experience may be considered
SKILLS AND ABILITIES:
Skills and abilities for this role may include:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), Microsoft 365, Adobe and other related software
  • Strong interpersonal, verbal and written communication skills
  • Excellent time management and organizational skills
  • Strong problem-solving skills
  • Ability to multi-task and prioritize
  • Ability to maintain confidentiality and exercise discretion
  • Ability to adapt quickly to changing administrative systems and procedures
  • Satisfactory work record, including satisfactory attendance and punctuality, is required

Key responsibilities

The University of Manitoba is seeking organized, self-motivated candidates to be on call for casual and temporary administrative positions. This position will serve as the backbone of our team, responsibilities include:
  • Provides general office reception services
  • Maintaining departmental filing system in electronic and/or paper formats
  • Coordinates and organizes calendars for senior leaders, including Deans, Department Heads, and AVPs
  • Assist in preparing meeting agendas, attend meetings, and record minutes
  • Monitoring and responding to incoming emails for shared accounts
  • Ensuring content on University-related webpages is up to date
  • Ensuring shared office equipment is stocked with necessary supplies
  • Assist in processing claims and creating reports
  • Maintaining inventory of office supplies
  • Coordinating room bookings for the department
  • Scanning, printing, and photocopying documents
  • Providing backup support for other office staff
  • Performing other duties as assigned

Additional information

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

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