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Medical Medical Secretary jobs in Vancouver, BC

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    • Previous experience in a medical office, specialist clinic, aesthetic clinic, dermatology clinic, plastic surgery clinic, or another procedure-based clinic is…
    • Prepare and stock medical/office supplies.
    • 1-2 years of experience working in a medical office (preferred).
    • Book appointments, scheduling and confirming patient…
    • View all Alberni and Vita Medical Clinics jobs - Vancouver jobs
    • Salary Search: Medical Office Assistant salaries in Vancouver, BC
    • Clinic hours: 8:00 AM – 8:30 PM.
    • Morning shift - 7:45 AM – 2:15 PM.
    • Evening shift - 2:15 PM – 8:45 PM.
    • Each shift includes a 30-minute unscheduled break.
    • Extended medical benefits including prescription drugs, Dental benefits.
    • Process referrals, medical documents, and billing with efficiency and accuracy.
    • Scan, file, and maintain electronic medical records (EMR).
    • Support clinic procedures and diagnostic services, including ECG, Holter monitoring and other medical…
    • In this role, you will manage one doctor’s schedule and provide exceptional support to our patients and team.
    • Strong organizational and communication skills.
    • Minimum 5 years of dental reception experience in a busy general practice.
    • Thorough knowledge of the BC General Practitioner Fee Guide.
    • Job Types: Full-time, Permanent.
    • Dental Reception: 2 years (required).
    • Verify patient insurance information and update electronic medical records accurately.
    • Experience handling electronic medical records (EMRs) and managing front…
    • Five years’ experience working collaboratively with other healthcare professionals within a medical facility.
    • Reports To:* Division Leads, IVF Teams.
    • Strong knowledge of medical terminology relevant to dentistry.
    • Familiarity with front desk operations in a dental or medical setting.
    • We are a busy, well-established group oral surgery practice seeking a full-time Dental Receptionist to join our team.
    • Monday to Friday (No weekends).
    • On-site maintenance and minor repairs of hearing aids.
    • Provide client support regarding problems or difficulties with their hearing aids.
    • Maintain accurate patient records in electronic medical records systems, ensuring all information is up-to-date.
    • Dental receptionist: 1 year (required).
    • The Lead Receptionist oversees the administrative operations of the front desk, ensuring exceptional patient experiences, optimized scheduling, and booking…
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Job Post Details

Receptionist and Office Manager - job post

JeunesseMD
1575 West Georgia Street
$25–$30 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $25–$30 an hour

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

1575 West Georgia Street

Benefits

Pulled from the full job description

  • On-site parking

Full job description

Medical Office Assistant / Clinic Coordinator – Facial Plastics & Aesthetics

JeunesseMD is a new facial plastic surgery, medical aesthetics and wellness clinic located in Coal Harbour, Vancouver. Our clinic will focus on facial plastic surgery, cosmetic and reconstructive procedures, injectables, laser treatments, skincare, and advanced aesthetic care.

We are looking for a professional, organized, and motivated Medical Office Assistant / Clinic Coordinator to join our team as we build the clinic from the ground up. This is an important early role for someone who is excited to be part of a growing practice, take ownership of their work, and help create the systems and patient experience that will define the clinic over time.

This role will include a mix of front desk, patient coordination, administrative support, clinical room support, product sales, and surgical booking assistance. As the clinic grows, individual responsibilities may become more defined, but in the beginning we are looking for someone flexible, dependable, and comfortable wearing multiple hats.

What the Role Involves

The Medical Office Assistant / Clinic Coordinator will help manage the full patient experience, from the first phone call or email inquiry through scheduling, clinic visits, treatments, follow-up, and surgical coordination when applicable.

Responsibilities include:

  • Welcoming patients and creating a warm, polished, and professional clinic experience.
  • Assisting with patient check-in, check-out, intake forms, consent forms, and appointment flow.
  • Answering phone calls, managing voicemails, and responding to patient inquiries.
  • Monitoring and organizing incoming clinic emails.
  • Scheduling, confirming, and following up on patient appointments.
  • Coordinating consultation bookings, treatment bookings, and follow-up visits.
  • Supporting operating room bookings and surgical scheduling as the clinic grows.
  • Helping organize pre-operative instructions, post-operative instructions, surgical dates, and follow-up appointments.
  • Maintaining accurate patient information in the clinic EMR and scheduling systems.
  • Assisting with scanning, uploading, efaxing, filing, and general administrative tasks.
  • Preparing patients for consultations, photography, treatments, and procedures.
  • Helping prepare and turn over treatment rooms between patients.
  • Assisting the surgeon and clinical team with room setup, patient flow, and procedure preparation where appropriate.
  • Learning and following sterilization, instrument handling, cleaning, and infection-control workflows.
  • Maintaining clinical supplies, products, instruments, and general clinic inventory.
  • Assisting with point-of-sale transactions, receipts, product sales, and front desk payments.
  • Keeping the product display clean, organized, and professional.
  • Supporting patient education on clinic products and services within the scope of training provided.
  • Helping with post-treatment and post-procedure patient follow-up.
  • Contributing to clinic checklists, workflows, and systems as the practice grows.

Who We Are Looking For

We are looking for someone who is reliable, detail-oriented, professional, and comfortable working in a small but growing medical clinic. The right person should enjoy both patient-facing work and detailed administrative tasks.

The ideal candidate will be:

  • Warm, polished, and professional with patients.
  • Reliable, punctual, and interested in a long-term growth position.
  • Highly organized and detail-oriented.
  • Comfortable managing multiple priorities during a busy clinic day.
  • Strong in written and verbal communication.
  • Comfortable handling emails, phone calls, scheduling, and patient inquiries.
  • Able to work independently while also supporting a small team.
  • Comfortable helping at both the front desk and in the clinical area.
  • Interested in facial plastic surgery, aesthetics, skincare, and patient care.
  • Willing to learn clinic systems, sterilization processes, EMR workflows, and treatment protocols.
  • Professional, discreet, and respectful of patient confidentiality.
  • Comfortable using computers, email, scheduling systems, and EMR software.
  • Excited to grow with a new clinic and help build an excellent patient experience.

Experience That Would Be Helpful

Previous experience in a medical office, specialist clinic, aesthetic clinic, dermatology clinic, plastic surgery clinic, or another procedure-based clinic is strongly preferred.

Helpful experience includes:

  • Medical Office Assistant training or certification.
  • EMR or scheduling software experience.
  • Surgical booking or operating room coordination experience.
  • Referral management or specialist clinic workflow experience.
  • Patient intake, consent forms, pre-operative instructions, and post-operative coordination.
  • Sterilization, infection control, room turnover, or instrument handling.
  • Medical aesthetics, injectables, lasers, skincare, or cosmetic treatment knowledge.
  • Retail product sales, point-of-sale systems, or inventory management.

Strong English communication skills are required. Additional languages are an asset.

This Position May Be a Good Fit If:

  • You want to be part of a new clinic from the beginning.
  • You enjoy learning and helping build better systems.
  • You are comfortable with a role that includes both administrative and clinical support.
  • You like working in a professional, polished, patient-focused environment.
  • You take pride in being accurate, dependable, and organized.
  • You are looking for a stable role with room to grow as the clinic expands.

Compensation

$25.00 to $30.00 per hour, depending on experience.

Compensation will be based on relevant experience, including prior work in medical aesthetics, specialist clinic administration, surgical coordination, EMR systems, sterilization workflows, product sales, or procedure-room support.

What We Offer

  • Opportunity to join a new and growing clinic from the beginning.
  • In-house training on clinic systems, products, treatments, and workflows.
  • A professional, supportive, and patient-focused work environment.
  • Opportunity for the role to grow as the clinic expands.

Job Type

Full-time.

Schedule

Monday to Friday, with the schedule to be finalized based on clinic needs. Some flexibility may be required as the clinic grows.

Work Location

In person, Coal Harbour, Vancouver, BC.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in joining JeunesseMD.

Selected applicants will be contacted to complete an interview as part of the hiring process. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Pay: $25.00-$30.00 per hour

Benefits:

  • On-site parking

Language:

  • English (required)

Work Location: In person

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