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Court Support jobs in Ontario

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Job Post Details

Legal Administrative Assistant
MATHEWS DINSDALE & CLARK LLP
·
3.8
Toronto, ON
$60,000–$80,000 a year
Permanent, Full-time
Apply now

Job details

$60,000–$80,000 a year
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program, Disability insurance, Extended health care, Company events
Permanent, Full-time
Toronto, ON

Full job description

Legal Administrative Assistant

A highly recognized national boutique law firm specializing in Labour & Employment law is looking for a Legal Administrative Assistant with exceptional qualities to work with senior partners in a very dynamic and interesting environment.

Preference will be given to candidates with prior experience in labour and employment law and/or advanced accounting experience.

The successful candidate will ensure the smooth and efficient execution of day-to-day legal administrative operations while maintaining meticulous and well-organized accounting records.

Duties and Responsibilities

  • Providing legal administrative support to lawyers with a demanding litigation and labour and employment law practice.
  • Drafting, formatting and proof-reading pleadings, correspondence, court documents and legal forms.
  • Assisting with the preparation, filing and service of legal documents before the Ontario Superior Court of Justice, Federal Court, and Small Claims Court.
  • Assisting with the preparation and filing of applications, responses, and other legal documents before the Ontario Labour Relations Board and Human Rights Tribunal of Ontario.
  • Managing multiple calendars, filing deadlines, and maintaining an organized system for legal documents, case files and milestones.
  • Communicating professionally and effectively with clients, opposing counsel, and court offices.
  • Overseeing billing and time entry for the lawyer’s files, ensuring accuracy and efficiency.
  • Updating client records to ensure billing rates, budgets, financial information, contact information, timekeeper codes, and accrual schedules are accurately established and maintained.

Qualifications:

  • Minimum 3+ years of experience supporting multiple legal professionals as a Legal Administrative Assistant.
  • Experience with matters before the Ontario Labour Relations Board, Human Rights Tribunal of Ontario, and various Ontario courts is preferred.
  • Outstanding written and verbal communication skills.
  • Proficiency in Microsoft Office applications, particularly Word and Excel.
  • Experience with iManage and/or AcuminEvolution is considered an asset.
  • Strong work ethic, professionalism, and exceptional attention to detail.
  • Exceptional organizational and time management skills with the ability to multitask, anticipate needs, and prioritize effectively.
  • Accounting/Financial acumen is strongly recommended.

This position is full-time, Monday through Friday. Remote work of up to one day a week is also a potential. We offer a competitive salary of up to $80,000 annually, commensurate with experience and qualifications, along with group benefits and inclusion in a defined pension plan.

We appreciate all interest in this opportunity, but only qualified applicants will be contacted.

Pay: $60,000.00-$80,000.00 per year

Benefits:

  • Company events
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care

Work Location: In person

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