Catering jobs in Greater Sudbury, ON

Our client, a global mobile equipment solutions provider promoting a focus on safety and productivity, is looking for an experienced Executive Assistant to join their team.

Prioritizing forward movement to cleaner and smarter underground mining, this organization invests in the technology experience and infrastructure required, which has contributed to their growth over the last 50 years in operation. Reporting to the President, the Executive Assistant will provide high level administrative and organizational support, ensure smooth coordination of daily operations, priorities and communications. This is an ideal role for a professional, polished, organized, trustworthy, and tactful individual with strong interpersonal skills, sound judgement, and common sense.

RESPONSIBILITIES

• Provide strategic, executive-level support to the President, helping keep corporate priorities moving forward.
• Proactively manage the President’s calendar, aligning time with priorities, allowing for travel and preparation, and assessing which meetings need the President’s attendance.
• Prepare briefing materials for significant meetings, including purpose, attendees, background, open issues, and desired outcomes.
• Track action items, commitments, approvals, and deadlines in one central system; follow up with owners and flag overdue items.
• Provide project management support for strategic partnership projects: build project plans, track milestones, deliverables and action items, coordinate meetings between internal teams and external partners, and keep the President informed of progress, risks and decisions needed.
• Consolidate and prepare executive reports and presentations, including weekly updates, using Microsoft 365 and Canva.
• Use AI tools to draft, summarize, research, organize information and improve workflows, while ensuring accuracy and confidentiality.
• Coordinate and support strategic initiatives and special projects across departments.
• Arrange and manage travel for the President, associates, and corporate events.
• Organize corporate meetings and events, including venues, materials, and catering, and manage bookings and events for the underground test mine facility.
• Coordinate events, tours and customer visits at our research and demonstration facility, including scheduling, bookings, agendas, logistics, safety requirements, and hospitality, so every visitor has a professional, well-organized experience.
• Process, track and monitor expenses and invoices.
• Maintain confidential executive records with the highest level of discretion, including people, financial, customer and board matters.
• Build strong working relationships with colleagues, customers and external stakeholders, representing the President professionally.
• Support other administrative duties and errands as required.

REQUIREMENTS

• 10+ years of experience in a similar role supporting executives or senior leadership
• Relevant post-secondary education required, with any relevant certifications or professional development considered an asset
• Exceptional organization, planning and multitasking skills
• Excellent communication skills, both verbal and written
• Technically savvy with strong Microsoft suite of products skills, document and data management, presentation design in Canva, turning reports and data into visually pleasing and clear slides, etc.
• Ability to thrive in a legitimately fast-paced, dynamic work environment
• Valid G driver’s license

OUR CLIENT OFFERS

Competitive salary, annual employee bonus, 3 weeks’ vacation, flex benefits package, DPSP and RSP, opportunities for growth, and more.

Salary minimum: $68,000

*The salary minimum provided complies with pay transparency requirements. Total compensation and any flexibility surrounding compensation will be determined based on experience, skills, and role alignment, and may include additional components.

IND3

Job Types: Full-time, Permanent

Pay: From $68,000.00 per year

Work Location: In person