Business Support Coordinator jobs

Overall Responsibility:

The Business Service Coordinator provides administrative, accounts receivable and accounts payable support to ensure the overall efficient operation of the Western Canada LDAR office.

The responsibilities of the Business Service Coordinator include but are not limited to:

Accounts Payable:

• Complete weekly data entry of expense reports in NetSuite
• Complete daily and weekly data entry of invoices in NetSuite
• Input vendor invoices with associated jobs into NetSuite for payment
• Complete month end divisional accruals using Excel

Accounts Receivable:

• Compile purchase order information, charge slips, and sales tickets to generate account receivable invoicing
• Follow up on invoices and corrections when needed
• Lead Accounts Receivable collections, initiate collection communication to ensure timely payment, as required
• Assist with month end responsibilities

Payroll:

• Process timesheets on a weekly basis using Excel
• Complete month end divisional accruals using Excel

Reception:

• Greet and support visitors, answer questions
• Answer phone calls, respond to questions and/or direct to appropriate contacts

General Administrative Support:

• Complete administrative duties such as scheduling meetings, filing, copying, binding, scanning and distributing mail
• Organize and maintain file job folders using SharePoint and physical filing systems
• Order and maintain office supplies and ensure operation of equipment
• Coordinate travel, make travel arrangements and hotel accommodation bookings
• Support team by performing tasks related to organization and strong communication
• Responsible for general shipping (FedEx, UPS, etc.) duties; assembles shipment data, including weight charges and ensures delivery within a satisfactory timeframe
• Ensure a tidy and organized office

Knowledge, Skills and Experience Required:

• College education or equivalent in related experience
• 3 years of experience in an administrative function
• Strong computer skills: proficiency in Microsoft Office Suite (Outlook, Word, Excel) including SharePoint
• Experience in accounts receivable and accounts payable processes, procedures and best practices
• Experience using an ERP, preferably NetSuite
• Knowledge in accounting and financial management
• Adaptable with an ability to learn software updates and changes as required
• Strong verbal and written communication skills, with a strong customer service orientation; proven professional communication via phone and email
• Ability to produce accurate high quality, detailed work
• Demonstrated polite and professional communication via phone and email.
• Effective time management and organizational skills, with an ability to multitask and prioritize in a fast-paced and ever-changing environment
• Strong work ethic and ability to manage multiple projects simultaneously
• Proven team player with an ability to collaborate and support colleagues
• Demonstrated commitment to learning and development

Any other services, duties and responsibilities that INTEGRA may request from time to time, in its sole discretion, without notice, and without causing a termination of this Agreement.

Company Description

INTEGRA Technologies, a Flexitallic company, specializes in leak detection, correction, and prevention for the energy industry through services such as controlled bolting, field machining, and equipment rentals. With over 30 years of bolting engineering expertise, INTEGRA develops innovative solutions to enhance the speed, accuracy, and safety of bolting processes, including topside and subsea applications. The company supports clients across every phase, from engineering and construction to maintenance, ensuring Total Joint Integrity™. With six offices in North America and Flexitallic's global reach across 12 countries, INTEGRA is dedicated to providing unparalleled service and engineered products to its clients.

Company Mission and Expectations:

Core Purpose: Ensure a cleaner and safer world by detecting and preventing leaks

Mission: Certainty of Outcome through ZERO Leaks, ZERO Accidents and ZERO Delays

Core Values: Integrity, Respect, Safety, Quality Commitment

Organizational Culture: Accountability; Performance; Bias to action; Willingness to make mistakes and learn from them; People feel safe and listened to.

All INTEGRA Employees are expected to:

• Consistently demonstrate INTEGRA’s Core Values.
• Promote and adhere to INTEGRA’s safe work practices and procedures (including physical and psychological safety).
• Make their best contribution to the business and the interest of INTEGRA without any conflicts of interest.
• Diligently and to the best of their ability fulfill the responsibilities of their position.
• Comply with the policies of INTEGRA and all applicable laws.
• Perform any other modified or delegated duties as reasonably assigned.

Job Types: Full-time, Permanent

Pay: $50,000.00-$62,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Life insurance
• Paid time off
• RRSP match
• Vision care

Ability to commute/relocate:

• Edmonton, AB T6B 3J5: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you able to work in a fast-paced environment?

Education:

• Secondary School (preferred)

Experience:

• Oil & gas: 2 years (preferred)
• Accounts payable: 2 years (preferred)
• Accounts receivable: 2 years (preferred)

Work Location: In person