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Job Post Details

Logistics Coordinator
Vortex Freight Systems
Mississauga, ON L5T 1X2
$45,000–$55,000 a year
Permanent, Full-time
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Job details

$45,000–$55,000 a year
Dental care, Designated paid holidays, Paid vacation
Permanent, Full-time
Monday to Friday, Holidays
Mississauga, ON L5T 1X2

Full job description

Company Overview

Vortex Freight Systems (www.vortexfreight.com ) is a third party logistics (3PL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview

As a Supply Chain Coordinator, you will oversee and manage the end-to-end coordination of shipments throughout North America. This position will involve mentoring team members, handling high-priority shipments, optimizing carrier selection, and ensuring seamless communication with all stakeholders, including clients, carriers, and international teams.

This is a full-time, on-site position based in Mississauga, with standard working hours of Monday to Friday, 9:00 AM to 6:00 PM.

Responsibilities:

  • Lead and oversee the planning and execution of shipment coordination across North America.
  • Monitor and ensure timely load tendering, dispatch, and delivery.
  • Verify accuracy of commercial documents (e.g., bond and invoice reconciliation).
  • Communicate with clients, shippers, and terminals to resolve shipment discrepancies.
  • Escalate and manage OSD (Overage, Shortage, Damage) issues promptly.
  • Maintain strong communication with the operations team on status updates or delays.
  • Source cost-effective carrier solutions while maintaining service quality.
  • Provide guidance and support to junior coordinators during peak workloads.
  • Ensure departmental procedures and escalations are followed appropriately.
  • Perform administrative tasks, data entry, and reporting as required.

Skills and Qualifications:

  • Bachelor’s degree in Logistics, Transportation, Supply Chain, or a related field preferred.
  • Experience sourcing carriers and dispatching
  • 2 - 4 years of experience in transportation or logistics coordination, preferably in a 3PL environment is an asset.
  • Proficient in Transportation Management Systems (Truckmate) and Microsoft Excel is an asset.
  • Strong problem-solving, organizational, and analytical skills.
  • Effective written and verbal communication abilities.
  • Proven expertise in managing end-to-end brokerage operations for cross-border freight between the US and Mexico.
  • Bilingual (English/Spanish) is a plus for cross-border coordination.
  • You must have flexibility to work on Canadian statutory holidays to support our U.S. business operations and provide service across North American markets.

Personal Attributes:

  • Leadership & Team Support –Ability to guide others and assist in training and escalation handling.
  • Client-Oriented Mindset – Committed to delivering outstanding service and exceeding expectations.
  • Attention to Detail – Accuracy in documentation and shipment tracking.
  • Proactive Thinking – Anticipate challenges and propose efficient solutions.
  • Time Management – Effectively juggle multiple shipments and deadlines in a dynamic
  • environment.

This role will remain open to build a pipeline of potential candidates.

Why Join Us?

  • We offer a comprehensive health and dental program and an annual bonus plan to all employees.
  • Paid vacation and statutory holidays.
  • Innovative Environment: Be part of a forward-thinking team dedicated to optimizing logistics and operations.
  • Career Growth: Opportunities for professional development and career advancement within the company.
  • Supportive Culture: Work in a collaborative and supportive environment where your ideas and contributions are valued
  • We offer an Employee Referral Program.
  • Opportunity to grow with a fast-growing logistics company.
  • Collaborate closely with leaders across multiple departments and regions
  • Dynamic and collaborative team environment.
  • Make a direct impact on the company's growth and success.

Compensation for this role is offered as a salary range and will vary depending on experience.

Pay: $45,000.00-$55,000.00 per year

Work Location: In person

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