Billing Coding jobs in Toronto, ON

The Accounts Payable & Job Costing Coordinator to manage the full lifecycle of vendor and subcontractor payments while enforcing strict financial controls across all projects. This role goes beyond traditional accounts payable. It is a critical control function responsible for ensuring that all costs are Properly authorized, Accurately coded to jobs, Supported by documentation, Aligned with certified work in place

The successful candidate will play a key role in protecting project margins by ensuring that payments are tied directly to progress and performance on site.

Key Responsibilities:

Invoice Intake & Verification

• Receive, review, and log all vendor and subcontractor invoices
• Verify invoices against purchase orders, subcontracts, and agreed pricing
• Ensure invoices include appropriate supporting documentation (tickets, timesheets, delivery slips)
• Identify and reject incomplete, inaccurate, or non-compliant submissions

Job Cost Coding

• Accurately code all invoices in Jonas Construction Software
• Assign costs to the correct:
• Project
• Cost code
• Phase/division
• Ensure alignment with estimate structure and project budgets
• Work with Project Managers to resolve discrepancies and maintain cost integrity

Progress Certificate Alignment

• Track monthly progress certificates for all active projects
• Ensure all payments are aligned with certified work completed
• Review subcontractor and vendor invoices against:
• Certified quantities
• Approved scope
• Flag and escalate:
• Overbilling
• Unapproved extras
• Work not yet certified

Subcontractor Payment Control

• Assist in preparing and validating subcontractor payment certificates
• Ensure payments reflect:
• Actual certified work
• Contract terms and holdbacks
• Coordinate closely with Project Managers and consultants

Month-End Cut-Off & Accruals

• Ensure all costs are recorded in the correct accounting period (monthly cut-off discipline)
• Accrue costs for work performed but not yet invoiced
• Maintain accurate and complete job cost data for financial reporting

Payment Processing & Cash Control

• Prepare cheque runs based on approved and verified invoices
• Stage payments for review and approval in accordance with company controls
• Ensure no payments are released without proper authorization and certification alignment
• Support cash flow management and reporting requirements

Vendor & Subcontractor Coordination

• Maintain accurate vendor records and documentation
• Track outstanding invoices and resolve discrepancies
• Communicate with vendors regarding submission requirements and payment status

Compliance & Audit Support

• Maintain a complete audit trail from invoice receipt to payment
• Ensure compliance with contract terms and company policies
• Support internal and external audits as required

Qualifications

• 3–7+ years of experience in accounts payable within a construction or project-based environment
• Strong understanding of:
• Job costing
• Subcontractor payment structures
• Progress billing environments
• Experience with Jonas Construction Software or similar ERP systems
• Working knowledge of construction contracts (e.g., CCDC) is an asset
• High level of accuracy, organization, and attention to detail

Core Competencies

• Strong financial discipline and accountability
• Ability to critically assess and validate financial information
• Organized and detail-oriented with the ability to manage multiple projects
• Confident communicator who can work effectively with internal teams and external vendors
• Proactive approach to identifying and resolving issues

Compensation

• Competitive salary aligned with experience ($70,000 – $95,000 range)
• Performance-based profit share opportunity
• Benefits and RRSP program

What Success Looks Like

• All payments are fully supported, verified, and aligned with certified work
• Job costs are accurate, timely, and reliable
• Month-end reporting is clean with minimal adjustments
• Vendor and subcontractor payments are controlled, consistent, and dispute-free

Our Standard

At CDC, accounts payable is not a transactional function. It is a core financial control.

We do not pay based on invoices — we pay based on verified and certified work.

Why Join CDC Contracting?

Be part of a growing company with a strong reputation in the water and wastewater industry with opportunities for career development and process improvement initiatives and a collaborative and dynamic work environment with a focus on operational excellence.

Interested candidates should submit their resume and cover letter to careers@cdccontracting.com.

Visit our corporate website at www.cdccontracting.com.

Hours:

• Full Time 8:30am to 5:00pm

Pay: $70,000.00-$90,000.00 per year

Benefits:

• Company events
• Dental care
• Life insurance
• On-site parking
• Profit sharing
• RRSP match

Application question(s):

• How many years of Accounts Payable experience do you have?
• Do you have experience working for a construction company?
• Which accounting software have you used?
• Have you processed invoices against purchase orders and subcontract agreements?
• Approximately how many supplier invoices have you processed in a typical month?
• Have you coded invoices directly to jobs and cost codes?
• How comfortable are you reviewing costs to ensure they are charged to the correct project?
• Have you ever worked with job cost reports?
• Which of the following costs have you coded to construction projects?
• Explain how you would handle an invoice that references a project but does not contain a purchase order number or cost code.
• What would you do if a supplier invoice appears to have been submitted twice?
• When reviewing an invoice, which of the following would you verify before payment?
• Describe a time when you identified an accounting or billing error before it became a problem.

Education:

• Bachelor's Degree (preferred)

Work Location: In person