Administrative Assistant jobs in Alberta

FULL-TIME EXECUTIVE ADMINISTRATIVE ASSISTANT

37.5 Hours per Week (7.5 Hours per Day)
Posting Closes: August 19, 2026

Join Our Team

CUPE Local 30 is seeking a full-time, highly organized and motivated qualified Administrative Assistant to support the day-to-day operations of the Local and provide confidential administrative support to the Executive Board, Committees, Staff, and Membership.

This is a key position requiring a self-starter who thrives in a fast-paced environment, demonstrates sound judgment, and can effectively manage multiple priorities while maintaining strict confidentiality. The successful candidate will play a vital role in supporting the union's commitment to serving and advocating for its members.

Key Responsibilities

The successful candidate will be responsible for:

· Providing high-level administrative support to the Executive Board and Committees.

· Managing confidential correspondence, records, and member information.

· Preparing agendas, reports, presentations, letters, newsletters, and other communications.

· Recording and transcribing accurate meeting minutes.

· Coordinating meetings, events, training sessions, and membership activities.

· Maintaining and updating the Local's website and electronic communication platforms.

· Managing databases, digital filing systems, and membership records.

· Responding to member inquiries in a professional and timely manner.

· Assisting with office operations, procedures, and administrative projects.

· Supporting financial and office administration functions.

· Prioritizing competing demands while consistently meeting deadlines.

Qualifications and Experience

The ideal candidate will possess:

· A minimum of three (3) years of progressively responsible administrative experience, preferably in a union, non-profit, advocacy, or public sector environment.

· Post-secondary education in Office Administration, Business Administration, or a related field.

· Excellent knowledge of office management principles and modern administrative practices.

· Knowledge of trade union structures and practices is considered a strong asset.

· Extensive experience preparing meeting agendas, recording minutes, and maintaining official records.

· Experience updating and maintaining websites and online communication tools.

Advanced computer skills and proficiency in:

· Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

· Google Workspace (Docs, Sheets, Drive, Meet, Forms)

· Database and records management systems

· Virtual meeting platforms and online collaboration tools

· Strong keyboarding and document preparation skills.

· Exceptional written and verbal communication abilities.

Required Skills and Abilities

The successful candidate will demonstrate the ability to:

· Work independently with minimal supervision.

· Exercise initiative, discretion, and sound judgment.

· Prioritize workloads in a fast-paced and continually changing environment.

· Manage multiple projects and deadlines simultaneously.

· Handle confidential and sensitive information with professionalism.

· Prepare detailed reports, correspondence, and presentations.

· Communicate effectively with members, elected officers, staff, and external stakeholders.

· Build and maintain positive working relationships.

· Troubleshoot general office technology and equipment.

· Provide exceptional customer service and member support.

· Adapt quickly to changing priorities and organizational needs.

Compensation & Benefits

· CUPE Local 30 offers an excellent compensation and benefits package in accordance with the Collective Agreement between COPE Local 397 (Clerical Staff) and CUPE Local 30, including:

· Competitive union wage rates

· Employer-paid extended health and dental benefits

· Vision care coverage

· Paid vacation entitlement

· Paid sick leave provisions

· Paid statutory holidays

· Pension plan participation (where applicable)

· Professional development and training opportunities

· Supportive unionized workplace

· Collective agreement protections and job security

· Regular Monday to Friday work schedule promoting work-life balance

· Hours of Work: 37.5 Hours per Week (Monday to Friday)

Wage Rate: $33.42 - $34.99 per hour

Wages, benefits, and future increases are in accordance with the Collective Agreement between COPE Local 397 (Clerical Staff) and CUPE Local 30.

Interested applicants are invited to submit a cover letter and resume, highlighting your qualifications to:

CUPE Local 30 Hiring Committee
#102, 10425 Princess Elizabeth Avenue
Edmonton, Alberta T5G 0Y5

Email: president@cupe30.ca

All application materials will be treated as strictly confidential.

Application Deadline

August 19, 2026

Only qualified applicants selected for an interview will be contacted.

CUPE Local 30 is committed to equity, diversity, inclusion, and creating a respectful workplace. We encourage applications from all qualified individuals.

Job Types: Full-time, Permanent

Pay: $33.42-$34.99 per hour

Experience:

• Office Managers: 1 year (required)

Work Location: In person