billings jobs

Job Overview
We are seeking a dedicated Safety Coordinator and Office Administrator to join our team. This role is vital in maintaining a safe and compliant work environment while providing essential administrative support. The ideal candidate will have experience in heavy construction settings and a strong focus on safety training and development. This position offers an opportunity to contribute to a safety-first culture while managing office operations efficiently.

Duties

• Actively participate in the Safety program and use SiteDocs appropriately as required
• Develop, organize, manage, maintain and administer the Health and Safety Program in collaboration with the Health and Safety Committee
• Prepare onboarding paperwork and ensure all new hires receive a full orientation
• Maintain and update employee files as required
• Identify safety training requirements
• Assist with health and safety seminars or training
• Coordinate all the requirements for maintaining COR certification
• Complete internal COR audits annually
• Post all health and safety bulletins, posters, rules and applicable legislation
• Assist Project Supervisors to investigate incidents and to prepare incident reports and summaries
• Ensure all pertinent reports are submitted as required
• Create detailed safe work plans which identifies and sequences the activities needed
• Prepare written descriptions of identified hazards and the corrective actions taken
• Intervene in unsafe activities or operations
• Maintain a list of health and safety equipment purchased and manage the Safety Room
• Monitor and maintain SiteDocs
• Review vehicle/equipment inspections and maintain a deficiency list and the corrective actions
• Be familiar with Workers’ Compensation Board regulations and policies and provide support
• Coordinate the review of health and safety related policies and procedures
• Maintain current knowledge of health and safety literature, legislation and codes of practice
• Maintain approved Sub-contractor database
• Maintain and expand upon professional competence
• Assist with preparing and submitting estimates
• Schedule and maintain time lines for sweeping/scrubbing/painting/snow removal
• Ensure billing is submitted to accounting in a timely and accurate manner

Qualifications

• Proven experience in heavy construction environments with a focus on safety coordination
• Strong knowledge of Workplace Safety and Health regulations and safety standards
• Experience in training & development, particularly related to workplace safety
• Excellent organizational skills with the ability to manage multiple priorities effectively
• Effective communication skills for delivering training sessions and coordinating with team members
• Detail-oriented with a proactive approach to identifying potential hazards and implementing solutions
• Ability to work independently as well as part of a team in a fast-paced environment
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Experience with SiteDocs is an asset
• Completion of core courses for the COR Safety program will serve as an asset
• Certified COR auditor or willing to obtain designation

Pay: $22.00-$30.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person