Accounts Payable Clerk / Accounting Assistant
Full-Time | Vancouver, BC | Reports to: Controller
About VPAC Construction
VPAC Construction is a growing construction company known for delivering quality projects and building lasting client relationships. As we scale our operations, we're strengthening our accounting team to support accurate, timely financial management across all our projects.
About the Role
We're looking for a detail-oriented Accounts Payable Clerk / Accounting Assistant to join our accounting team. This role is the backbone of our day-to-day accounting operations — processing vendor invoices, managing accounts payable, supporting cash reconciliations, and helping the team close the books each month. It's a great opportunity for someone who wants hands-on experience across the full accounting cycle in a construction environment, with room to grow within the department.
Key Responsibilities
Accounts Payable & Vendor Management
• Enter and code incoming vendor invoices accurately and on schedule
• Match invoices to purchase orders and receiving documentation
• Process weekly AP check/EFT payment runs and release approved vendor payments within set limits
• Respond to routine vendor payment inquiries and maintain positive vendor relationships
• Review monthly AP aging and flag items needing attention
Cash, Banking & Reconciliations
• Post customer cash receipts and payments
• Reconcile weekly and monthly credit card transactions
• Perform monthly bank reconciliations across all accounts
• Review monthly AR aging
Month-End Close & Reporting Support
• Support execution of the month-end close checklist
• Assist with balance sheet reconciliations and journal entry preparation as needed
• Support preparation and filing of sales/payroll tax returns
Documentation & Compliance
• File and organize accounting documentation (digital and physical) in an audit-ready manner
• Monitor and respond to the shared accounting inbox
• Archive and retain financial records in accordance with the company's retention policy
• Support external audits and internal control reviews as needed
Qualifications
• 1–3 years of experience in accounts payable, bookkeeping, or a junior accounting role (construction or project-based industry experience a plus)
• Associate's degree in Accounting, Finance, or a related field preferred, or equivalent practical experience
• Familiarity with accounting/ERP software (e.g., QuickBooks, Sage, or similar construction accounting platforms) preferred
• Strong attention to detail, accuracy, and organizational skills
• Comfortable managing multiple invoices and deadlines in a fast-paced environment
• Effective communicator, able to work cross-functionally with Project Accountants, the Controller, and HR
• Proficient in Microsoft Excel
