Student Support Services jobs

We are looking for an experienced Admissions Assistant to join our school. This is an essential role within the Enrolment Department and provides high-level administrative support to the team throughout the JK-Grade 11 admissions cycle. This position runs from September 1, 2026 to February 26, 2027. The role follows a full-time schedule, with working hours from Monday to Friday, 8:00 AM to 4:00 PM. This is a 6-month contract position with total compensation of $22,000, along with a monthly stipend of $200 in lieu of benefits. You will also be eligible to access our Employee Assistance Program (EAP).

Responsibilities

• Provides support across our two campuses related to JK-Grade 11 Admissions and Enrolment.
• Acts as the first point of contact for the Enrolment Office, responding to initial phone and email inquiries from prospective families with professionalism and clarity.
• Schedules campus visits, manages automated e-reminders, and assists with timely follow-up communications.
• Greets prospective families during campus visits and events, maintaining polished and welcoming professional conversation to provide a positive first impression of the School community.
• Handles sensitive and confidential applicant documents with high discretion, ensuring all records are organized and stored in strict accordance with School policy and BCMOE compliance standards.
• Assists in on-site execution of major Admissions events, including New Student Day, Open Houses, tours, interviews and assessment sessions.
• Coordinates "behind-the-scenes" logisticsfor meetings and events, including the organization of materials, catering, and venue setup.
• Liaises with internal departments to ensure all event requirements are met.
• Supports the Enrolment team by preparing and organizing necessary documentation and candidate files.
• Maintains high standards of data accuracy for all applicant records, ensuring compliance with BC Ministry of Education (BCMOE) requirements.
• Tracks and organizes Admissions statistics related to inquiry trends.
• Supports the Admissions Ambassador program by helping coordinate student and parent volunteers for tours and School events.
• Tracks office inventory, including stocking, organizing and replenishment of recruitment supplies.
• This role requires occasional flexibility to support the School community during evening and Saturday events.

Required qualifications

• Ability to maintain a polished, welcoming, and professional demeanor when engaging with prospective families, faculty, and students.
• Proficiency in drafting clear, professional emails and handling high volume phone inquiries with courtesy and accuracy.
• Comfort working with a diverse community of local and international families, demonstrating empathy and a service-oriented mindset.
• Proven ability to manage multiple administrative tasks simultaneously, with a high degree of attention to detail and accuracy.
• Ability to handle sensitive and confidential student records with total discretion and an understanding of privacy standards (BCMOE requirements).
• Experience using Google Docs, Excel, Calendar management software and a quick ability to learn school specific CRM or database software (Veracross).
• Willingness to provide "hands-on" logistical support, including setting up materials, coordinating catering, and assisting with the smooth flow of large-scale events.
• A proactive team player who is comfortable liaising across different departments (Maintenance, Communications, Events) to achieve shared goals.
• Ability to remain calm and responsive in a fast-paced environment, particularly during "peak" admissions seasons.
• Flexibility to work occasional evenings or Saturdays to support key events like Open Houses or Assessment Days.
• Currently enrolled in a recognized post-secondary program (Business Administration, Communications, Social Sciences, or Education preferred).
• Successful completion of a Criminal Record Check (vulnerable sector) is mandatory for working in a school environment.
• Canadian residency and legally entitled to work in Canada

Our “Must Haves”

• Respect, dignity and inclusion for all members of the community
• Collaborative mind-set and courageous approach to adversity
• Demonstrated communications skills (oral and written)
• Creative “out-of-the-box” thinker
• Flexible and adaptable and embraces change
• Proven work ethic with utmost integrity
• Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
• Self-awareness, with a desire for constant self improvement (goal-oriented)

Futures start here. If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references by June 12, 2026.

We sincerely thank all applicants for your interest; however, only shortlisted candidates will be contacted.

Please visit our website for more information about our school.

Pay: $44,000.00 per year

Benefits:

• On-site gym
• On-site parking

Work Location: In person