Star Medical Systems jobs

Organize the chaos. Keep teams moving. Deliver 5-star impact.

If you’re the kind of person who thrives on managing details, keeping projects moving, and making sure nothing falls through the cracks - we want to talk to you. This role is ideal for someone with high-volume administrative chops, tech confidence, and a solutions-first mindset. You will work in a fast-paced environment supporting a purpose-driven company that’s transforming how safety is managed across industries.

No HSE Experience? No Problem. No previous HSE experience is required—we’ll train you on safety! What we can’t teach is your drive, attention to detail, and ability to stay calm under pressure. You just need to bring the organizational horsepower, communication skills, and willingness to tackle a steep learning curve head-on.

About Hutton Safety Group

Hutton Safety Group (HSG) is a Calgary-based health and safety consulting firm that acts as the in-house, out-of-house safety department for 45+ companies across North America. We support clients in construction, energy, transportation, manufacturing, and more—leveraging smart systems, engaged people, and a culture of continuous improvement.

At HSG, everyone specializes—and that means you’ll get to focus on what you do best. We operate with clarity, structure, and a team-first approach that creates space for both high performance and high growth.

The Mindset We Need

We operate fast, handle high volume, and solve daily operational challenges. To excel in this role, you bring:

· Committed & Driven: You take deep pride in your work and take full ownership of your daily responsibilities.

· Super Organized & Detail-Obsessed: You live for clean systems, clear priorities, and tight deadlines. Nothing misses your radar.

· Unshakable Under Pressure: Fast-paced days don't rattle you—you stay composed, prioritize, and keep the engine running smoothly.

· Solutions-Focused Mindset: When you run into a roadblock, you don't just point at the problem—you bring options and answers.

· Ready to Learn & Adapt: You embrace a learning curve with curiosity and grit, eager to absorb new systems and concepts quickly.

· A Standout Communicator: Whether speaking with internal teams or client leadership, your verbal and written communication is clear, professional, and confident.

· Capable Solo & On a Team: You excel when working independently to crush your task list, but seamlessly collaborate with coordinators and advisors as a true team player.

About the Role

As our HSE Administrator, you’ll support internal and client teams to execute safety and compliance tasks across multiple projects and industries. You’ll manage communications, documentation, onboarding, data tracking, and more—all with a focus on accuracy, efficiency, and a five-star experience.

You’ll work closely with our Coordinators and Advisors to keep client programs organized and on track.

What You’ll Be Doing (Key Responsibilities)

1. Admin & Project Coordination

· Manage multiple email accounts and administrative phone lines.

· Support onboarding processes for workers, subcontractors, and site setups.

· Maintain preferred vendor lists and compliance records.

· Track deadlines, certifications, and critical action items.

2. System & Data Management

· Maintain digital safety and transportation management systems.

· Leverage task management platforms (Asana), safety systems (Workhub), and modern tools to keep work organized.

· Collect, enter, and manage client HSE data for reporting and operational analysis.

· Prepare and update client documents, templates, and presentations.

3. Communication & Compliance

· Draft engaging toolbox talks, safety newsletters, and bulletins.

· Coordinate audits, RFP responses, and bid documentation.

· Book required courses, medicals, and testing.

· Track and close out incident reports and related follow-ups.

4. Meetings & Reporting

· Attend client meetings and record actionable minutes, tasks, and follow-ups.

· Disseminate vendor updates and key notices across clients’ teams.

· Provide regular, polished reporting support to clients and internal teams.

5. General Support & Process Improvement

· Backfill other administrative roles as needed during team absences.

· Contribute directly to internal process improvements and special project execution.

What We’re Looking For

· Experience: 2–3 years in a high-volume administrative, coordination, or fast-paced office role.

· Tech Proficiency: Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams) and strong comfort learning/using cloud-based tools.

· Speed & Precision: Exceptional organizational and writing skills with the proven ability to manage multiple shifting priorities with speed and accuracy.

· Systems Mindset: Process-minded, adaptable, and genuinely eager to improve workflow systems.

· Software Assets: Experience with Asana, Jotform, Workhub, RingCentral, Adobe Pro, or Canva is a definite plus.

· Bonus: Prior exposure to HSE, compliance, or project coordination environments.

Our Core Values: The Foundation of Hutton Safety Group

At Hutton Safety Group, our core values shape everything we do—from how we serve our clients to how we support one another as a team:

· Innovation with Purpose: Continuously challenging the status quo with creative and effective solutions.

· Integrity Through Accountability: Taking ownership of our actions and turning challenges into opportunities for growth.

· Brilliant at the Basics: Understanding that mastery of foundational work leads to exceptional results.

· Relentless Growth: Always striving for improvement, embracing new technologies, and fostering professional development.

· Winning as One: Working collaboratively, valuing respect, thoughtful communication, and shared success.

· Leadership in Action: Setting the standard in our industry through excellence, community impact, and a commitment to doing more than what’s required.

If these values resonate with you and you’re excited to be part of a dynamic, forward-thinking team, we’d love for you to apply! Submit your resume and answer the screening questions to start the process.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Pay: $45,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Application question(s):

• Tell us about a day when everything seemed to hit the fan at once -competing deadlines, urgent requests, or unexpected interruptions. How did you prioritize your work and ensure nothing fell through the cracks?
• What does success look like to you in your first 30 days as an HSE Administrator at HSG?

Experience:

• Administrative: 2 years (preferred)

Work Location: In person