Sales Administrator jobs in Calgary, AB

Job Summary:

Reporting to the Operations Supervisor, the SCC Sales Coordinator is responsible for entering sales orders, invoicing sales orders, A/P matching and ensure the accuracy of orders and assist in other sales related duties as required.

Job Responsibilities:

Sales Entry, Purchasing & Invoicing

• Process Sales orders – ensure all order details are correct
• Order materials from specified vendors as requested by sales representatives; ensure all costs are correct along with any shipping details
• Expediting, monitor open PO’s and ensure vendor delivery schedule is as expected
• Provide appropriate paperwork for shipping materials to customer site; ensure all details are correct
• Process credit card payments
• Process customer invoices and ensure all order details are accurate and have all required documentation before closing order, also complete Progress Invoicing as required
• Receive purchase orders and investigating any variance, ensuring accuracy and correcting discrepancies so that documentation can be reconciled
• Ensure all J-SOX guidelines are followed internally, and appropriate signoffs are present

Systems Order Processing

• Process purchase orders
• Provide accounting copy of processed documentation
• Approve all supplier invoices and confirm that invoice contains correct JDE PO# as required for AP to process for payment
• Invoice, close and print invoice and distribute copies accordingly

PODAR (Perform other duties as required)

• Prepare and participate in weekly sales meeting
• File all paperwork (billings, payables, purchase orders)

Logistics and Jobsite Rentals

• Arrange for jobsite equipment rentals based on information provided by sales representatives or project management.
• Create equipment purchase orders in JDE for equipment and send purchase orders to vendors
• Follow through on equipment rentals to ensure that offrents are processed in a timely manner
• Arrange for transportation for third party vendor material based on information provided by sales representatives or project management.
• Create Freight purchase orders in JDE and send purchase orders to freight vendors

Job Requirements & Qualifications:

• College degree preferred
• Experience and knowledge in logistics preferred
• Experience and knowledge of JD Edwards is preferred
• At least 2 to 3 years of sales support or customer service experience.
• Prior demonstrated high-level organizational skills
• Excellent customer service skills (friendly, courteous and helpful)
• Strong work ethic and desire to succeed.
• Ability to read and interpret documents such as training or procedure manuals and employee handbooks.
• Ability to efficiently organize and manage multiple priorities.
• Good grammar, voice and diction
• Must possess computer proficiency and keyboarding skills including familiaritywith the computer programs of Word and Excel.
• Must have strong commitment to company values and the ability to work in a team and sales driven environment